ABOUT TEMENOS

Temenos is a global leader in banking technology. Through our market-leading core banking suite and best-in-class composable solutions, we are modernizing the banking industry. Banks of all sizes utilize our adaptable technology – on-premises, in the cloud, or as SaaS – to deliver next-generation services and AI-enhanced experiences that elevate banking for their customers. Our mission is to create a world where people can live their best financial lives.

VALUES

Care about transforming the Banking landscape.

Commit to being part of an exciting culture and product evolving within the financial industry.

Collaborate effectively and proactively with teams within or outside Temenos.

Challenge yourself to be ambitious and achieve your individual as well as the company targets. 

THE ROLE

We are looking for a highly organised and proactive Legal Administrative Assistant to support the Legal and G&A teams in the Netherlands. The role will focus on document management, legal administration, board and company secretarial support, compliance tracking, and coordination with internal and external stakeholders. This position requires strong attention to detail, reliability, and fluency in both Dutch and English.

RESPONSIBILITIES

• You will organise, maintain, and track legal documents, contracts, minutes, resolutions, and corporate records.

• You will prepare, edit, file, and archive legal documents, ensuring physical and digital records are complete, current, and easy to retrieve.

• You will coordinate courier, post, dispatch, and circulation of documents to relevant departments, directors, notaries, and external stakeholders.

• You will coordinate document execution, notarisation, legalisation, and related administrative formalities.

• You will assist with purchase orders, invoices, and basic reporting for legal services, while providing general administrative support across the Corporate Services function.

• You will support the execution of legal documents by local directors, including minutes, resolutions, agreements, and related documents.

• You will prepare draft minutes for local board meetings and support the preparation, tracking, and archiving of meeting documentation.

• You will maintain and update the corporate books of the Dutch companies and support corporate governance activities, including entity records and registrations.

• You will manage or support filings with local authorities, including the Chamber of Commerce, tax authorities, and other relevant bodies.

• You will order tax certificates and commercial register extracts as required.

• You will track compliance obligations, communicate responsibilities, and maintain evidence of completion.

SKILLS

• You should be fluent in Dutch and English; both languages are mandatory for this role.

• You should have experience in legal administration and company secretarial services.

• You should be highly organised and detail-oriented, with the ability to manage multiple priorities effectively.

• You should have strong communication skills and a proactive, reliable working style.

• You should be comfortable working with legal documents, corporate records, and administrative processes in a professional environment.

VALUES

• Care: You demonstrate care by maintaining accurate records, handling sensitive documents responsibly, and supporting colleagues and stakeholders with professionalism.

• Commit: You take ownership of deadlines, follow through on administrative and compliance obligations, and deliver reliable, high-quality support.

• Collaborate: You work effectively with Legal, G&A, directors, notaries, authorities, and other internal and external stakeholders.

• Challenge: You identify opportunities to improve document management, governance administration, and day-to-day processes.

SOME OF OUR BENEFITS include:

• Maternity leave: Transition back with 3 days per week in the first month and 4 days per week in the second month

• Civil Partnership: 1 week of paid leave if you're getting married. This covers marriages and civil partnerships, including same sex/civil partnership

• Family care: 4 weeks of paid family care leave

• Recharge days: 4 days per year to use when you need to physically or mentally needed to recharge

• Study leaves: 2 weeks of paid leave each year for study or personal development 

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