Lets Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

The Consulting Administrator will provide administrative and operational support to the Corporate Segment Consulting Team to ensure the effective servicing of Orion Namibia Retirement Funds, GAP schemes, employers, members and intermediaries.
The role is primarily responsible for providing administrative and coordination support to the Consulting Team, including document preparation, record keeping, scheduling and general operational assistance.

Responsibilities

The Consulting Administrator will be responsible for:

• Providing general administrative support to the Consulting Team.
• Assisting with the administration of Orion Namibia Retirement Funds and GAP schemes.
• Preparing meeting agendas, packs, presentations and minutes.
• Scheduling meetings and appointments for the Consulting Team.
• Preparing and maintaining client and meeting documentation.
• Assisting with the preparation of Orion quotations, GAP quotes and Annual Rate Review documentation.
• Capturing, updating and maintaining client and fund information and records.
• Assisting with the collection and submission of monthly reports and required information.
• Assisting with the preparation and distribution of member and employer communication.
• Following up on outstanding information and documentation from clients, intermediaries and internal stakeholders.
• Assisting with resolving and tracking client and administrative queries.
• Maintaining proper electronic and physical filing of consulting documentation.
• Coordinating correspondence and ensuring that relevant documents are distributed to the appropriate stakeholders.
• Liaising with internal OMCS teams to facilitate the timely completion of administrative requirements.
• Providing general logistical and administrative support for client meetings, training sessions and consulting engagements.
• Ensuring that all administrative processes are completed accurately, efficiently and within agreed timelines.
• Performing any other reasonable administrative duties required by the Consulting Team or Line Manager.

Key Competencies

• Administration and coordination
• Attention to detail
• Planning and organization
• Time management
• Communication
• Customer service orientation
• Teamwork and collaboration
• Computer literacy
• Accuracy and quality focus
• Ability to work under pressure
• Confidentiality and professionalism

Minimum Requirements

• Namibian citizen.
• Grade 12 with a minimum of 25 points.
• A relevant business, commerce, administration or marketing qualification will be an advantage.
• Previous administrative experience, preferably within financial services, insurance or retirement funds.
• Strong administrative and organizational skills.
• Good communication and interpersonal skills.
• Strong computer skills, particularly Microsoft Office.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work effectively under pressure.
• Good filing, record-keeping and document management skills.
• Professional, reliable and service-oriented.
• Fluent in English; ability to converse in other local languages will be an advantage.
• Role is based in Windhoek.

 

Skills

Action Planning, Client Management, Computer Literacy, Database Administration, Desktop Publishing (DTP), Executing Plans, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Report Review, Resource Scheduling

Competencies

Collaborates

Communicates Effectively

Drives Results

Ensures Accountability

Plans and Aligns

Tech Savvy

Education

High School (Grade 12)

Closing Date

28 October 2026 , 23:59

The Old Mutual Story!