Executive & Strategic Support 

● Serve as one of the core group of executive assistants, rotating through different responsibilities to liaise with all teams and interlocutors to manage scheduling needs, balancing urgency, long-term priorities, and alignment across entities and efforts. 

● Drive communications on behalf of the executive support team, managing incoming requests and interfacing with high-level external partners, institutions, and networks. 

● Lead coordination and logistics for key meetings, speaking engagements, and events, ensuring briefings, prep, and follow-ups are executed seamlessly. 

● Own the travel experience end-to-end: coordinating complex global itineraries, contingencies, and advance planning across jurisdictions. 

● Collaborate across teams to share information and align schedules and goals. 

Administrative & Office Operations 

● Provide comprehensive administrative and executive assistance to the West Hollywood-based team, including processing expense reimbursements. 

● Manage essential office operations and document administration, including manual and network file maintenance, scanning, photocopying, monitoring team email inboxes for contracts/notices, and performing data entry. 

● Prepare, format, and redline contracts, filings, memoranda, and correspondence.

● Provide back-up support for general office functions (e.g., mail processing, greeting guests, coordinating office space for visitors) and the planning/logistics of in-office and offsite special events. 

Operational Excellence 

● At times, go in advance or travel with the principal to support on-site at events and engagements, coordinating with security, communications, local interlocutors, and others.

● Build systems and workflows to ensure smooth coordination of logistics, recurring briefings, document preparation, and knowledge transfer. 

● Identify and implement process improvements that enhance efficiency and responsiveness across the team. 

● Be a thought partner: proactively anticipate needs, identify opportunities for improvement, work with colleagues, and handle emerging challenges with minimal guidance.

High-Impact Execution 

● Navigate ambiguity and break down complex challenges into actionable steps.

● Manage competing priorities with grace, making smart decisions on what gets done, delegated, or deferred. 

● Take ownership of follow-through, ensuring that nothing falls through the cracks, from last-minute changes to mission-critical deliverables. 

● Other duties as assigned. 

● Entrepreneurial Drive & Hustle: Self-starter who operates with speed, ownership, and enthusiasm in dynamic, evolving environments. 

● Growth Mindset: Open-minded, intellectually curious, and receptive to feedback. Seeks growth, welcomes coaching, and strives for constant improvement. 

● Communication Excellence: Outstanding written and verbal communication skills; able to simplify and synthesize complex information for diverse audiences. 

● Collaborative Excellence: Proven ability to work effectively both independently and as part of a team at all levels, with strong attention to detail. 

● Professional Experience: 5+ years of executive administrative experience in demanding, fast-paced office environments with demonstrated track record of high-impact execution in high-stakes, fast-moving settings. 

● Technological Competence: Highly proficient with Google Workspace (Docs, Sheets, Drive), Litera Compare, productivity tools, and modern office systems.

● Maintain the highest level of ethics, integrity, and confidential discretion 

● Have a bachelor's degree 

● Be flexible to work whatever hours necessary, on a rotating schedule, to provide support across time zones as needed 

● Be based in the West Hollywood Los Angeles office for a standard work week, with flexibility, and be able to travel regularly and on short notice within the United States and abroad