Agency

Department

Job Summary

The Administrative Coordinator I, works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential duties and responsibilities

• Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

• Performs special analyses and project summaries.

• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Hires, trains and supervises student workers and support staff.  

Additional Responsibilities

• Supports students through all phases of the doctoral program, including admissions, orientation, comprehensive examinations, candidacy, dissertation timeline tracking, and graduation.                        

• Coordinates doctoral student comprehensive examinations, dissertation proposal defenses, and dissertation defenses and maintains associated records.

• Monitors doctoral student progression toward degree completion and communicates program requirements and deadlines to students and faculty.

• Compiles and maintains doctoral program data for accreditation, assessment, placement tracking, and university reporting requirements.

• Supports doctoral student recruitment, orientation, and professional development activities.

Minimum Requirements

• Education – Bachelor's degree.

• Experience – Two years of related experience.

• Equivalent combination of education and experience may be considered.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, database, and presentation applications.

Ability to:

• Multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Licensing / Professional Certification – None.

Physical Requirements – General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of others

• This position generally does not supervise employees

Other Requirements

• Evening and weekend work may occasionally be required.

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $17.54/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume

• Cover Letter

• 3 professional references and their full contact information

• Unofficial transcripts (if applicable)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.