The Administrative Assistant will provide a wide variety of administrative support for the Community Horticulture Program within the CCE Agriculture Division. This individual will be responsible for support in two key areas: the Master Gardener Program and outreach to the public in Suffolk County around gardening matters. This includes correspondence with libraries and for events, recordkeeping and file organization for the Master Gardener Program, data entry, social media updates, coordinating program registration, ordering supplies and other general clerical and administrative duties. Responsibilities will include maintaining bookkeeping records for accounts and following purchasing practices of Cornell Cooperative Extension of Suffolk County.

    

REQUIRED QUALIFICATIONS:

• High School Diploma, or GED equivalent.
• Proficiency with Microsoft Office Suite, especially Excel.
• Ability to prioritize and handle multiple tasks.
• Ability to understand written and oral directions.
• Ability to communicate effectively through written and oral communication.
• Willingness to learn new tasks and ability to work independently.
• Willingness to work as a team member and to work with CCE Staff, Master Gardeners and the public.
• Ability to maintain a positive and professional attitude.
• Ability to meet acceptable background check standards.
• Ability to meet travel requirements.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree.
• One or more years of administrative work experience.
• Ability to use and update social media platforms to educate the public about current projects.
• Awareness of the contributions and role of Suffolk County’s Master Gardener Program.
• Awareness of the importance of public outreach around best gardening practices.

POSITION DETAILS:

Salary:            $21-$25 per hour

Schedule:      NON-EXEMPT – Reg: 21-25 hours per week

No relocation or VISA Sponsorship available

 

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

 

Applicants need to:

Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

 

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

 

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at (631) 727-7850 or via email at HR-CCESuffolk@cornell.edu

 

Cornell Cooperative Extension is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

Administrative Responsibilities:

Coordination/Operation 95%

• Perform a substantial amount of limited complexity tasks to support the administration of Community Horticulture Program.
•  Duties may include, but are not limited to:
  • Coordinate meetings and appointments
  • Word processing of correspondence, forms, reports, letters and brochures.
  • Enter data in various computer programs or into online forms/systems
  • Prepare noncomplex reports for records
  • General clerical/administrative support
  • Organize and process program registration
  • Track grant expenditures and assist with reconciling budget
  • General recordkeeping and file organization for Community Horticulture program
  • Respond to public inquiries pertaining to Community Horticulture via email or phone

 

Professional Improvement – 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

 

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

  

Job Title:

Administrative Asst I

Level:

A

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Ashley Downs

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.