Position : Cluster Sales, Events & Administration Coordinator

Salary: $1500 AUD

Working Hours & Conditions : Monday to Friday, 8:00 AM-5:00 PM Darwin time, including a one-hour break.

Holidays : To follow

ABOUT THE COMPANY: 

The company offers contemporary serviced accommodation in the heart of Darwin's central business district. Providing a blend of self-contained apartment living and hotel amenities, the property caters to corporate travelers, long-stay guests, groups, and leisure visitors seeking convenience and comfort. The cluster operations encompass three Darwin hotel assets, demanding coordinated executive, sales, and operational oversight.

ROLE OVERVIEW:
We are seeking an organised and proactive Sales, Events & Administration Coordinator to provide daily support to the Sales Manager and General Manager across three hotel properties in Darwin.

The role involves sales coordination, event administration, client communication, and general executive support to ensure smooth, efficient operations.

RESPONSIBILITIES:

Sales Support

• Prepare corporate proposals, quotations, contracts and sales presentations.
• Follow up on corporate enquiries, sales leads and outstanding proposals.
• Maintain client databases, sales records and corporate agreements.
• Assist with RFP submissions, sales reports and business development activities.
• Coordinate client meetings, appointments and site inspections.

Events & Group Coordination

• Assist with group accommodation, meetings and event enquiries.
• Prepare event proposals, confirmations and function sheets.
• Coordinate event arrangements with hotel departments and clients.
• Maintain event schedules, booking records and follow-up activities.

General Manager & Administrative Support

• Provide daily administrative support to the General Manager across all three hotels.
• Manage correspondence, meeting schedules, agendas and minutes.
• Prepare management reports, presentations and operational documents.
• Monitor deadlines, follow up on outstanding tasks and support special projects.
• Maintain organised records and confidential documentation.

Requirements

• 2+ years of experience in sales coordination, hotel administration, front office, or executive assistant roles (hospitality experience preferred).
• Proficiency in Google Workspace / Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with hotel Property Management Systems (e.g., Opera, RMS, RoomMaster) or CRM platforms is an advantage.
• Exceptional written and verbal English communication skills with a professional telephone and email etiquette.
• Strong organizational and time-management capabilities, with a proven ability to balance tasks across multiple properties simultaneously.
• Reliable, high-speed internet connection, quiet work environment, and backup power/internet solutions.