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At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

Job Summary:

• The Marketing Specialist (Event Coordinator) is responsible for the planning, coordination, and execution of medical congresses, seminars, workshops, and internal events within the Advanced Surgery division. The role supports commercial and marketing activities through effective event execution, management of promotional materials, vendor coordination, and administrative support.

Key Responsibilities:

Event & Congress Management

• Coordinate end-to-end logistics for medical congresses, seminars, workshops, and other events, including venue arrangements, equipment transportation, vendor coordination, and on-site support.
• Support the organization and execution of internal product training sessions and sales meetings.
• Coordinate event requirements with internal stakeholders and external vendors to ensure activities are delivered smoothly and on schedule.

Promotional Material Management

• Manage the inventory, ordering, and distribution of marketing and sales materials, including brochures, catalogs, and promotional items.
• Coordinate the internal review and approval process for marketing materials, including Legal, Medical, and Regulatory requirements.
• Ensure approved materials are available and distributed to support events and commercial activities.

Vendor & Budget Coordination

• Coordinate with external agencies, printing companies, exhibition vendors, and other service providers.
• Obtain quotations, coordinate invoicing, and support purchase order (PO) processing.
• Track event-related expenses and support budget monitoring.

Sales & Marketing Support

• Maintain customer and lead information collected through events and coordinate distribution to the sales team through the relevant CRM system.
• Provide administrative and coordination support for other marketing and sales initiatives as required.

Education:

• Bachelor’s degree in Marketing, Business Administration, Communications, or a related field.

Experience:

• 2–4 years of relevant experience in marketing, event coordination, sales support, or a related function.
• Experience coordinating congresses, seminars, workshops, exhibitions, or corporate events is preferred.
• Experience working with external vendors and agencies, including quotations, invoicing, and purchase orders.
• Experience supporting marketing material review and approval processes is an advantage.
• Experience in the medical device, healthcare, pharmaceutical, or other regulated industry is preferred.
• Comfortable working across multiple stakeholders and managing several activities simultaneously.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

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