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BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets

The Executive Assistant provides strategic, operational, and administrative support to one or more senior Capital Markets executives and their leadership teams. Acting as a trusted business partner, the role enables executive effectiveness through proactive planning, operational coordination, stakeholder management, and execution of key business priorities.

The position requires strong judgment, discretion, organizational excellence, and the ability to manage competing priorities in a fast-paced and complex environment. The Executive Assistant plays a critical role in supporting business operations, driving efficiency, coordinating strategic initiatives, and fostering collaboration across teams.

Key Responsibilities

Executive Support & Business Management

• Serve as a trusted partner to senior leaders by providing proactive administrative, operational, and strategic support.

• Manage highly complex calendars, prioritize competing demands, and ensure alignment with business objectives.

• Coordinate and support executive meetings, leadership forums, and strategic planning sessions.

• Anticipate executive needs and identify opportunities to improve efficiency and effectiveness.

Strategic & Operational Support

• Support the execution of business priorities, strategic initiatives, and departmental objectives.

• Analyze information and prepare reports, dashboards, presentations, and executive briefings.

• Maintain tracking systems for priorities, projects, action items, and key deliverables.

• Monitor and escalate issues, risks, and deadlines as appropriate.

Communications & Stakeholder Management

• Prepare professional communications, presentations, correspondence, and leadership materials.

• Build effective working relationships with executives, business partners, clients, and external vendors.

• Facilitate information flow across teams and ensure timely communication of key updates.

Event & Meeting Management

• Coordinate planning and execution of internal meetings, leadership offsites, town halls, client events, and employee engagement activities.

• Manage logistics including venue selection, meeting materials, catering, technology requirements, and attendee coordination.

Financial & Administrative Management

• Manage budgets, invoices, expense reporting, reimbursements, and procurement activities in accordance with organizational policies.

• Ensure all administrative activities comply with established governance and control requirements.

Travel & Logistics

• Coordinate complex domestic and international travel arrangements.

• Prepare detailed itineraries and contingency plans to support seamless executive travel.

Process Improvement & Governance

• Identify opportunities to simplify, standardize, and improve administrative processes.

• Contribute to operational excellence initiatives and implementation of best practices.

• Ensure adherence to governance, risk management, compliance, and regulatory requirements.

Leadership & Community Contributions

• Mentor and provide guidance to peer administrative professionals.

• Share best practices and contribute to the development of the broader administrative community.

• Support diversity, inclusion, employee engagement, and professional development initiatives.

Digital Enablement & AI

• Leverages Microsoft Copilot, automation tools, and digital productivity solutions to improve executive effectiveness and team efficiency.

• Identifies opportunities to streamline workflows through technology and process optimization.

Core Competencies

Executive Partnership

• Anticipates needs and acts proactively

• Demonstrates sound judgment and discretion

• Builds trusted relationships with senior leaders

Strategic Agility

• Understands business priorities and objectives

• Connects day-to-day activities to broader business outcomes

• Supports strategic planning and execution

Operational Excellence

• Manages multiple priorities with precision

• Maintains strong organizational and project management practices

• Delivers high-quality work under tight deadlines

Communication & Influence

• Produces polished executive-level communications

• Communicates effectively with diverse stakeholders

• Influences outcomes through collaboration and credibility

Continuous Improvement

• Identifies process improvement opportunities

• Leverages digital tools and technology effectively

• Adopts innovative solutions to improve efficiency

Qualifications

• Typically 5+ years of progressive experience in executive administration, business support, operations, or a related professional support role.

• Proficiency in both French and English is required to effectively collaborate with colleagues across Canada and support business operations conducted in both languages.

• Post-secondary education in Business Administration or a related field preferred.

• Advanced proficiency with Microsoft 365 applications and collaboration platforms.

• Strong analytical, organizational, problem-solving, and project coordination skills.

• Excellent written and verbal communication skills.

• Demonstrated ability to maintain confidentiality and exercise discretion.

The salary range for this role is $75,000 up to $85,000 CAD (subject to the candidate meeting the specific skills, experience, education, and qualification requirements.

You're fluent in French and English to support business operations outside the province of Quebec.

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.