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Project Coordinator, Information Systems Specialist 5 (Salem)

Central Distribution Center – Salem, Oregon

Oregon Department of Corrections

Are you a skilled project professional who thrives on bringing people, technology, and solutions together? The Oregon Department of Corrections (ODOC) is seeking an experienced Information Systems Specialist 5 (ISS5) - Project Coordinator to lead and coordinate critical technology initiatives that support agency operations statewide.

In this role, you'll be guiding projects from concept through implementation while partnering with customers, stakeholders, technical teams, and leadership. If you're a strong communicator, an organized problem-solver, and passionate about delivering successful IT projects, we encourage you to apply.

*This position requires on-site work during the first year, with the potential to transition to a hybrid schedule upon successful completion of the trial service period. Interviews will be conducted in person at the applicable work location.

*ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

About the Job – Your Role

As the ITS Project Coordinator, you'll provide leadership and oversight for a portfolio of information technology projects, ensuring successful delivery of solutions that meet business needs and align with agency goals.

What You'll Do

• Lead and coordinate multiple IT projects from initiation through implementation.
• Develop and manage project plans, schedules, resources, budgets, and deliverables.
• Monitor project progress, mitigate risks, and resolve issues to ensure successful outcomes.
• Partner with customers, stakeholders, and technical teams to identify business needs and deliver effective technology solutions.
• Ensure projects comply with Software Development Lifecycle (SDLC) standards and quality assurance practices.
• Support business analysis, process improvement initiatives, and technology innovation efforts.
• Develop and maintain project documentation, procedures, status reports, and stakeholder communications.
• Provide leadership, collaboration, and coordination across multiple project teams and priorities.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Four (4) years of information systems experience in technical support

OR

An associate’s degree in computer science or information technology, OR completion of a two (2) year accredited vocational training program in information technology AND two (2) years of information systems experience in technical support

OR

A Bachelor's degree in Information Technology or Computer Science may substitute for all of the above.

Requested Skills

• Three (3) or more years of experience leading, coordinating, or managing information technology (IT) projects.
• Experience developing and managing project plans, schedules, project documentation, and status reports.
• Experience working directly with customers, stakeholders, and technical teams to gather requirements and deliver technology solutions.
• Experience managing multiple projects or priorities simultaneously while meeting deadlines and project objectives.
• Experience using project management methodologies such as Agile, Scrum, Waterfall, Hybrid, or similar frameworks.
• Experience using Microsoft 365 applications, including SharePoint and Power Apps, to support business processes, collaboration, or project work.
• Experience developing, administering, or implementing SharePoint sites and/or Power Apps solutions.

Preferred Attributes

• Current Project Management Professional (PMP) or other project management certification.
• Experience overseeing projects that follow Software Development Lifecycle (SDLC) processes.

Required

• Must have a valid driver’s license

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.

• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.

• Please monitor both your email and Workday account for updates regarding this recruitment.

• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

Normal office environment. Daily contact with Adult in Custody (AIC) custodians. Work at a computer terminal. Work environment includes managing projects with conflicting requirements and tight deadlines. Requires willingness to work irregular hours (weekends, holidays, nights and to travel for job related purposes). Willingness to visit DOC institutions.

Information Technology Services has a team-oriented environment. Working in a team-oriented environment requires participative decision making and cooperative interactions among staff and management. Team participation requires being prepared for meetings, bringing issues and solutions for the team to resolve, obtaining agreement through the use of consensus when appropriate, giving and receiving feedback, committing to support and help other team members, sharing in the leadership of the team and agreeing to buy-in and actively support decisions made by the management team. This position may also be required to participate in cross functional or problem-solving teams as needed.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunities to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance

• Vacation, sick leave, and 11 paid holidays

• 21 days paid military leave for national guard and reserve components

• Optional short and long-term disability

• Term life insurance

• Fully paid retirement program

• Oregon Saving Growth Plan

• Flexible spending accounts for health and childcare

• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.

• Top candidates will be referred to the hiring manager.

• The hiring manager will review your application and schedule interviews.

• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.

• Final candidates will have a background check, PREA check, and reference checks.

• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.

• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, any felony conviction will disqualify you for this position. CJIS clearance is done at the conditional job offer. If you have questions about whether your criminal record could disqualify you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Cynthia Rodriguez, Cynthia.Rodriguez@doc.oregon.gov

Reference Number: Req-209191

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.

• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.

• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.