Responsibilities / Tasks

In this role, you will have a strong focus on new projects and sourcing activities, supporting procurement processes from purchase requisition and order processing through to invoice management, master data and project-related interactions.

Your responsibilities will include:

Procurement & Operational Purchasing

• Process purchase orders and follow the expediting process.
• Clarify issues with suppliers.
• Communicate with suppliers regarding demand, volumes, delivery times and reduction of transaction costs.
• Execute purchasing processes following guiding principles from Category Management.
• Support Finance with invoice verification.
• Follow established processes, guidelines and procurement policies.
• Ensure cost, availability, innovation and quality within sourcing plan creation and execution.
• Manage price lists.
• Coordinate, manage and control material shipments.
• Manage suppliers to support the achievement of on-time delivery KPIs.
• Analyse and proactively use Materials Requirements Planning (MRP) and other systems to determine raw material/item requirements for production and spare parts.
• Support AI implementation across procurement processes.

Sourcing

• Work closely with R&D, Strategic Buyers, Operational Buyers and the Quality department.
• Manage RFQs and awarding decisions in line with category strategy.
• Execute supplier selection in line with strategy and requirements, supporting supplier base development and the identification of new suppliers.
• Monitor and communicate the planning of procurement activities related to projects.
• Commit to meeting project cost targets.
• Support Bill of Material costing.
• Take responsibility for project sourcing activities.
• Take responsibility for operative sourcing to support production and/or service.
• Run scouting processes in line with project targets and Strategic Buyer strategies.

Purchase Requisition, Purchasing & Order Processing

• Process purchase requisitions and purchase orders and follow up on order confirmations, including expediting when needed.
• Clarify issues with requestors and suppliers.
• Provide feedback to Strategic Buyers/Category Managers when identifying requisitions going outside suitable framework agreements.
• Act as the first point of contact with vendors for daily operations.

Invoice Processing & Master Data

• Support the resolution of invoice mismatches that could not be processed by Finance/Accenture.
• Maintain local raw material or vendor master data where required.

Project-related Interactions

• For assigned projects, act as the first Procurement point of contact for stakeholders in Project Management, Engineering, Project Planning, Controlling and other project-relevant functions.
• Ensure that qualitative and quantitative inputs from the Project team are captured throughout the different stages of the project.
• Request sourcing support for the relevant scope of supply from Strategic Buyers and/or Category Managers, both direct and indirect.
• Be involved early in project sales-phase discussions and recurrently throughout subsequent project phases.
• Based on project involvement, share progress information from a Procurement perspective through weekly project calls, monthly Steering Committee meetings, stage-gate reviews and other relevant forums.
• When needed, partner with Logistics representatives supporting the project, such as the Transport Manager, to track risks, costs and lead times related to transport, import/export and receipt of goods.

Key knowledge areas

The role requires a combination of competencies across ERP systems, P2P processes, sourcing and project management.

Your Profile / Qualifications

• Experience in operational procurement roles.
• Strong ability to work as part of a team, including in a demanding environment.
• Good knowledge of ERP systems, preferably SAP.
• Experience working in complex organizations is welcome.
• Cost and data analysis skills.
• Experience with AI tool implementation is welcome.
• Exposure to manufacturing and/or service operations.
• Fluency in English and Italian.
• Financial and business understanding.
• Strong analytical skills.
• Ability to work effectively in a matrix organization.
• Problem-solving skills.
• Ownership and accountability for both successes and failures.
• Good interpersonal and communication skills.
• Good knowledge of MS Office.
• Knowledge of shipping, customs clearance and logistics processes is welcome.
• Availability for short business trips.

What we offer

The position falls under the Italian National Collective Labour Agreement (CCNL) for the Metalworking Industry, with job classification and level to be defined based on the candidate’s experience and skills.

The indicative gross annual salary range for this role is between €40,000 and €50,000, depending on experience, technical expertise, level of autonomy, and market alignment.

The overall compensation package may also include variable components and additional company benefits, which will be discussed during the selection process.

GEA is proudly certified as a Top Employer, confirming our commitment to employee well-being, development, and empowerment.

Ready to engineer a better world with us? Apply today and let’s build something extraordinary together.

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