Department:

SOM Wichita Pediatrics

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Pediatrics-Research

Position Title:

Program Coordinator – Outreach (KSKidsMAP)

Job Family Group:

Professional Staff

Job Description Summary:

The Program Coordinator will support implementation of the Psychiatric Access Program, which aims to improve access to pediatric and perinatal mental and behavioral health services through training, consultation, outreach, and resource development for rural healthcare professionals across Kansas.

The Program Coordinator will assist with day-to-day program operations and implementation activities, coordinate internal and external project communications, support outreach and recruitment efforts, and assist with project planning and tracking. This position serves as a key operational support role, ensuring project activities are completed on schedule and in alignment with grant requirements. The Program Coordinator will work closely with the Program Manager, Project Director, project partners, and participating healthcare organizations to support successful implementation of project activities.

Job Description:

Job Duties

Program Operations and Implementation

• Coordinate implementation of project activities and deliverables across multiple program initiatives.

• Schedule and coordinate internal project meetings, including preparation of agendas, meeting materials, minutes, and follow-up action items.

• Coordinate project communications among team members, partners, and participating organizations.

• Monitor project activities and identify potential barriers to implementation.

• Assist with development and maintenance of project policies, procedures, and operational workflows.

• Maintain project documentation and records in accordance with university, grant, and contract requirements.

• Support preparation of reports, presentations, and project updates for leadership and partners.

• Assist with coordination of subrecipient and partner activities.

• Facilitate communication and information sharing among project staff and collaborators.

• Coordinate logistics related to project travel, site visits, and implementation activities.

• Participate in quality improvement and program planning activities.

Outreach and Engagement Support

• Coordinate outreach activities with participating healthcare organizations and community partners.

• Assist with recruitment and onboarding of participating practices and healthcare professionals.

• Schedule and coordinate rural clinic visits for needs assessment, recruitment, and training activities.

• Maintain contact databases and engagement tracking systems.

• Disseminate project resources, updates, and communications to project and system partners.

• Development of outreach materials, newsletters, promotional content, and stakeholder communications.

• Support advisory committee and workgroup activities as needed.

• Assist with identifying community resources and referral networks relevant to project goals.

• Disseminate program information and resources to healthcare organizations and community partners.

• Attend meetings, conferences, and outreach events to increase program awareness and engagement.

• Coordinate outreach efforts with healthcare professionals, practices, and community stakeholders.

• Support sustainability and expansion activities.

Work Environment

• In person.

• Reliable transportation required; travel throughout Kansas as required to support project activities.

• Travel 15%.

Required Qualifications

• Two (2) years of project coordination experience

Preferred Qualifications

Education

• Bachelor's degree in Public Health, Health Administration, Social Work, Psychology, Education, Communications, Marketing, Business Administration, Nonprofit Management, or related field

Work Experience

• Experience working in healthcare, behavioral health, public health, education, higher education, nonprofit, or community-based organizations.

• Experience supporting federal grant-funded projects.

• Experience with outreach, recruitment, stakeholder engagement, marketing, or community relations activities.

• Experience working with rural communities, healthcare organizations, and professional associations.

• Experience with project management software, databases, and tracking systems.

• Experience developing and maintaining project documentation, records, and tracking systems.

• Experience developing outreach, promotional, or educational materials using graphic design and content creation platforms such as Adobe Creative Cloud, Adobe Express, Canva, or similar software.

• Experience with email marketing, newsletter development, social media management, or digital communications campaigns.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.

• Experience with virtual meeting platforms.

Skills

• Communication

• Multi-tasking

• Interpersonal skills

• Collaborative

• Attention to detail

• Self-directed

Required Documents

• CV / Resume

• Cover letter

Comprehensive Benefits Package:

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35