Description -

Overview

The Program Coordinator, Commercial Product Management is responsible for driving the operational effectiveness of the Commercial Product Management organization through coordination, planning, communication, and administrative support. This role serves as a central point of contact for team operations, workshops, executive visits, budget management, and business rhythm activities, enabling the product management team to remain focused on strategic priorities and execution.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while partnering with leaders and cross-functional stakeholders across the business.

Key Responsibilities

• Coordinate monthly, quarterly, and annual team activities, including staff meetings, planning reviews, strategy sessions, off-site events, and team engagement activities.
• Coordinate and facilitate workshops, planning sessions, and cross-functional meetings including managing all workshop logistics, venue reservations, meeting invitations, materials, catering, audio/visual needs, and attendee communications.
• Manage meeting schedules, agendas, communications, and follow-up actions for recurring business rhythms. Maintain team documentation, operating procedures, and shared resources.
• Facilitate effective communication across product management, engineering, marketing, sales, and partner organizations, fostering collaboration and alignment across stakeholders and leadership teams.
• Coordinate team announcements, recognition activities, and organizational communications. Act as a key point of contact for operational requests and team coordination needs.
• Monitor and track team operating budgets and expenses, initiating and managing purchase orders (POs), vendor requests, and procurement activities. Coordinate purchasing of equipment, supplies, event services, and other team-related expenditures. Ensure compliance with company procurement and financial processes.

• Serve as the primary coordinator for visiting executives, partners, and key stakeholders. Manage visit logistics, including agendas, meeting scheduling, transportation, accommodations, workspace arrangements, and site tours.

• Provide calendar management support for leaders and key team activities as needed. Support logistics planning for leadership meetings, customer engagements, and team events. Provide operational and administrative support to product management leaders and teams as needed.

• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, transportation, and accommodations. Prepare and submit expense reports in a timely and accurate manner.

Qualifications

Required

• Bachelor's degree in Business, Communications, Marketing, Project Management, or a related field, or equivalent experience.
• 3+ years of experience in program coordination, executive administration, business operations, project coordination, or a related role.
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Experience managing budgets, purchase orders, procurement activities, and expense reporting.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, PowerPoint, Excel, SharePoint, and OneNote.
• Ability to manage multiple projects and priorities in a fast-paced environment.

Preferred

• Experience supporting product management, technology, or commercial business organizations.
• Experience coordinating executive visits, workshops, conferences, and team events.
• Familiarity with project management tools and business operations processes.
• Experience supporting leadership teams with calendar, travel, and administrative activities.

Key Competencies

• Program & Project Coordination
• Event & Workshop Management
• Budget Administration & Procurement
• Executive Support
• Communication & Stakeholder Management
• Planning & Organization
• Attention to Detail
• Problem Solving & Execution
• Customer Service Mindset
• Collaboration & Teamwork

Success Measures

• Successful execution of workshops, planning sessions, and team events.
• Effective management of monthly and quarterly team operating rhythms.
• Accurate budget tracking, purchase order management, and expense processing.
• High-quality support for product management initiatives and leadership activities.
• Seamless coordination of executive visits and team logistics.
• Strong stakeholder satisfaction and operational efficiency across the Commercial Product Management organization.

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Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"