Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Basic Purpose 

Positions in this job family provide legal administrative support and technical assistance to attorneys, preparing legal documents and communications, respond to Open Records Requests, and assist with contract review and management.

Typical Functions

The functions performed in this job include the following:

• Provides administrative support for attorneys; reviews contracts; composes and prepares various legal documents and forms; and establishes and maintains filing systems for various legal documents and correspondence.

• Performs or assists with contract management to include organization, planning, development, and other relevant aspects of documentation.

• Independently researches, locates, and assembles materials for working legal files.

• Prepares or assists in the preparation of legal documents such as letters, memos, briefs, contracts, and other legal documents. 

• Performs or assists in performing specialized duties to include docketing, responding to open records requests, and other similar duties and functions. 

• Performs administrative support tasks and duties for attorneys and legal staff such as editing documents, coordinating with others to gather information, and monitoring contracts. 

• Arranges for special conferences and meetings; maintains attorney’s calendar and legal office calendar and advises of commitments and upcoming deadline.

• Maintains or supervises the maintenance of confidential legal files and agency contracts.

• Operates a variety of modern office equipment; screens phone calls and receives visitors; provides information or refers to appropriate official; opens, reviews and distributes mail; disposes of routine matters; prepares correspondence for supervisor’s signature.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required include knowledge of state and federal law, programmatic rules, and policies related to the area of practice; the Oklahoma Open Records Act; contract theory; legal research methods; and the administrative functions of a legal office. 

Skills required include organizing, compiling, and analyzing documents and data; performing legal research; and meeting simultaneous deadlines for multiple high-priority assignments.

Abilities required include communicating in both written and verbal form; working in a fast-paced environment; working independently with limited supervision; and multitasking.

Education and Experience

Education and Experience requirements at this level consist of an associate degree in Paralegal Studies, Legal Studies, or a related field and one (1) year of paralegal or legal assistant experience; or a Certified Paralegal Certification approved by a national association or American Bar Association (ABA) approved program and two (2) years of experience as a paralegal or a legal assistant; or a high school diploma or equivalent education and three (3) years of experience as a paralegal or legal assistant.

Special Requirements

Preference may be given to candidates with administrative law, governmental agency or contract experience.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact