Job Description Summary

Job Description

Roles and Responsibilities

• Performs logistics costing during tender Inquiry to order (ITO) and project execution Order to remittance (OTR);
• Collects and analyses all data needed from the tender manager / Project team before sending the Request for Quotations to Transport Service Providers.
• Maintain and monitor a project logistics schedule in conjunction with PPLM (project procurement and logistics manager)
• Maintain a cadence of project logistics review/ meetings with project team members.
• Issues Request for Quotation (RFQ) to Transport Service Providers using the GE Vernova templates and following the GE Vernova sourcing rules.
• Analyses the offers, sends the clarification requests to the Service Providers and performs commercial negotiation.
• Ensures that all quotations are complete, compliant and received in due time.
• Presents the Techno commercial analysis to the Logistic Team Leader/ Regional Procurement & Logistic Team Leader at ITO & during OTR and highlight the logistics contingencies, risks and opportunities with the associated mitigation plan.
• Presents the technical analysis to the Bid manager (at ITO) / PPLM and Project team (during OTR), and highlight the logistics contingencies, risks and opportunities with the associated mitigation plan.
• Prepares the complete file to be submitted to Logistics Team leader for mentored negotiation when applicable. 
• Drive all relevant stakeholders to ensure timely issuance of the Purchase requisition and purchase order to logistics providers during project execution.
• Issues the packing and marking instructions in due course and sends them to the Procurement team.
• Issues the relevant local procedures for importation and/or transport in collaboration with the local logistics team / customs CoE Team/appointed customs brokers, where required;
• Manages the delivery of equipment up to the place of destination within the schedule defined by the Project.
• Ensures that all shipping documents are properly issued and released timely with accuracy to stakeholders, so that the expected delivery date and payment date are met. 
• Ensures that all the international trade regulations & GE Vernova rules are fully respected before shipping.
• Updates the shipping progress report periodically and timely.
• Updates the Logistics cost follow-up tool and advises immediately the PPLM and the logistics team leader in case of deviation during project execution.
• Monitors logistics Risks and Opportunities all along the project life and keep the PPLM and the logistics team leader informed of any change and/or new risk and opportunity.
• Ensures that Service Providers are duly informed about EHS rules and implement them.
• Ensures that the method statement for sensitive operations is issued in timely by the Service Provider, and ensure operations are carried out accordingly.
• Conducts Review Meetings with the Service Provider and share Minutes of Meeting with the PPLM and the logistics team leader.
• Deal with the Service Provider in case of minor deviations from transport contract specifications (non-conformances) and report to the PPLM, Logistics team Leader [and the Region procurement & logistics leader in case of major or repeated deviation].
• Provides Service Provider performance feedback to logistics team Leader.
• Follow all logistics processes & relevant tools usage.

Required Qualifications

• Degree in Supply Chain Management, Business, Logistics and related field with a minimum of 10 years of relevant Project logistics experience in an engineering, Procurement & Construction (EPC) environment within the Transmission & Distribution, Power Generation, or Oil & Gas industry. 
• Logistics Management: Experience managing both inbound and outbound workflows.
• Specialized Cargo: Expertise in handling ODC (Over Dimension Cargo) and OWC (Overweight Cargo) in addition to general cargo.
• Industry Experience: A background in EPC project within the Energy, Oil & Gas sectors.
• Compliance: Comprehensive knowledge of customs clearance processes
  •    Experience or knowledge in Project Management, Sourcing & procurement and substation equipment.
  •    Demonstrated experience and confidence navigating in high matrix set-up organization).

• Key Performance Indicators:
  •    Adhere to GEV’s principle of SQDC ~ safety always, and quality over delivery and cost.
  •    On-time delivery of specified shipment as per project needs.
  •    On-time release of shipping documents
  •    Savings and budget compliance.
  •    Accuracy and timeliness of reporting.
  •    Adherence to the global processes and IT Tools for transport sourcing and execution,
  •    Works as per GE Vernova’s the Spirit & the Letter Compliance Rules

Additional Information