As an Operations and Accounting Officer you will prepare and issue our quotations, control and account for company cash, keep receipts and records complete, manage outbound deliveries, and report on what is happening on the production floor

Company Profile:

Our client is a growing tropical materials company focused on developing and producing sustainable textiles and garments through a network of manufacturing partners. The business combines innovative materials with practical manufacturing solutions to create products for customers while maintaining a strong focus on quality, responsible production, and efficient operations.

As they continue to grow their operations in the Philippines, they are looking to hire an Operations and Accounting Officer This is a great opportunity for an organised, numerate, and highly trustworthy accounting or operations professional to take on a broad, hands-on role supporting finance, production coordination, logistics, inventory, and day-to-day business operations.

The role will work closely with senior management and the manufacturing partner, providing visibility across costs, cash flow, production status, deliveries, and financial records. It offers the opportunity to gain valuable exposure to both accounting and manufacturing operations within a growing and entrepreneurial organisation.

Duties and Responsibilities:

1. Quotations & Cost Validation

• Build the Isla-Tek cost-plus quotation by applying the approved mark-up to the submitted manufacturing partner costs.

• Check every quotation against the standard quotation QC checklist before submission — customer name, date, reference number, fibre and yarn composition, unit of measure, quantity tiers and terms. Source cost sheets are known to carry details carried over from previous jobs and must never be used unchecked.

• Route every quotation to the CEO for review and approval BEFORE it is issued to the customer

• Issue the approved quotation to the customer promptly, and keep a clean record of the cost basis, mark-up, versions and approvals.

• Target turnaround: within 1–2 working days of a complete request.

2. Cash, Disbursements & Funds Control

• Act as the on-site custodian of company funds: petty cash, production downpayments and disbursements.

• Prepare disbursements — assemble the request, supporting documents and approvals — for CEO approval. Funds are released only against documented, CEO-approved requirements.

• Maintain accurate daily cash logs; ensure every peso in and out is documented and balanced.

• Give the CEO clear, timely visibility of the Production cash position and of upcoming cash requirements.

• Submit to periodic independent cash counts, and to monthly reconciliation by Isla-Tek's outsourced accountant

• Support the CEO in preparing the company cash flow forecasts ensuring the company is able to forecast Cash Position 3-6 months ahead

3. Receipts, Expense & Collection Reporting

• Collect, verify and file supplier official receipts and invoices for every disbursement, so that all expenses are properly substantiated and input VAT is captured.

• Prepare the periodic expense report — spend by category and by project, against budget.

• Track receivables and follow up on collections; prepare the periodic collection report — invoiced, collected, outstanding and ageing.

• Track payables and maintain the disbursement schedule.

4. Production Reporting

• Maintain a live work-in-progress view of every Isla-Tek order at the partner's factory: style, quantity, current stage, committed completion date and expected completion date.

• Report on floor availability — what is running, what is open, and from when — so that Isla-Tek can commit delivery dates to customers with confidence.

• Escalate to the CEO, on the same day it becomes visible, any delay or risk to a committed completion date, together with the reason.

• Issue a weekly consolidated production report to the CEO.

• Verify status at source — by walking the floor and confirming with the partner's production lead — rather than relying on second-hand information

• Assist the CEO and Factory partner on developing a process for better Production Planning and Scheduling

5. . Deliveries & Logistics

• Book and manage deliveries of samples, fabric and finished orders: courier or forwarder selection, booking, scheduling and cost.

• Prepare delivery documentation, oversee dispatch, and track shipments through to receipt.

• Secure and file signed delivery receipts and proof of delivery for every shipment.

• Coordinate inbound deliveries of yarn, trims and materials to the factory.

6. Accounting & Compliance Coordination

• Serve as the day-to-day interface to Isla-Tek's outsourced accountant and bookkeeper.

• Assemble and hand over complete, timely records each period, and resolve queries and missing documents.

• Request and follow through on the issuance of sales invoices and official receipts; ensure they reach the customer and are properly filed.

• Ensure government remittances and filings are supported with the records the accounting team needs, on schedule.

7. Executive Support to the BOD

• Support the BOD with booking travel arrangements and other logistics arrangements as necessary

• Collect and file the BOD's expense claims and reimbursements.

• Prepare and organise documents, and handle correspondence and administrative follow-through as required.

8. Costing & Inventory Maintenance

• Work with the CEO and Production to maintain and update the standard cost sheet per product, so that pricing is always based on current costs.

• Track company inventory and perform a monthly physical count, so that digital records match physical stock.

• Maintain organised digital and physical filing of all transactions and compliance documents.

SCOPE BOUNDARIES

• To be explicit about what this role does not cover:

• Production planning, scheduling and sequencing remain with our manufacturing partner. This role does not direct production — it observes, verifies and reports production status, and escalates delays and risks.

• This role carries no line authority over partner staff. Its reporting line is to the Isla-Tek CEO.

• Bookkeeping, statutory filings and tax compliance remain with Isla-Tek's outsourced accounting team. This role feeds, coordinates and follows up; it does not own the books.

• Approval of quotations and release of funds remain with the CEO.

INDICATIVE TIME ALLOCATION

• Cash, disbursements, receipts, expense and collection reporting — 35%

• Quotations and cost validation — 25%

• Deliveries, logistics and executive support — 20%

• Production reporting — 15%

Requirements

Must-have Skills / Qualification:

• 2–3+ years of combined experience in bookkeeping, accounting, office administration, operations coordination, or a similar all-rounder role. The experience does not need to be purely accounting-focused.

• · Hands-on bookkeeping experience, including recording transactions, maintaining financial records, reconciling accounts, processing invoices/receipts, and supporting basic financial reporting.

• Working knowledge of costing, invoicing, official receipts, and basic Philippine tax and compliance concepts such as VAT, withholding tax, and government remittances, with the ability to liaise effectively with external accountants.

• High integrity and sound judgment — this role handles company cash and sensitive cost information.

• Bookkeeping experience

• Strong organisation, follow-through and attention to detail; someone who closes loops without being reminded.

• The confidence to walk a factory floor and ask direct questions of production staff.

• Ability to work independently in an entrepreneurial environment, and to hold several work streams at once.

• Proficient in Google Workspace / MS Office, especially spreadsheets.

• Based in, or willing to work onsite daily in, Dasmariñas, Cavite.

Advantageous or Nice-to-Have Skills/Experience:

• Background in a manufacturing, garment, textile, FMCG, retail, or other product-based environment.

• Previous experience coordinating with factories, suppliers, vendors, couriers, or logistics providers.

• · Exposure to production monitoring, inventory management, purchasing, order fulfilment, or delivery coordination.

• · Experience supporting trade shows, bazaars, exhibitions, events, or other company activities.

• · Familiarity with bookkeeping/accounting software such as Xero, QuickBooks, SAP, or similar platforms.

• · Experience liaising with external accountants, auditors, or tax consultants.

• · Accountancy, Business Administration, Operations Management, or related degree. CPA is not required.