Description -

Job Summary
• This role is responsible for providing comprehensive clerical support in an organization, encompassing tasks such as filing, data entry, document preparation, and office equipment operation, including managing office machines, sorting and archiving records, and handling incoming and outgoing mail. The role entails taking meeting notes, maintaining inventory, ordering office supplies, arranging travel, and scheduling meetings. The role ensures smooth office operations through a variety of administrative tasks and responsibilities.

Responsibilities
• Provides support for clerical tasks involved in an organization, including general filing and records maintenance, word processing, compiling data for reports, completing forms, data entry, account reconciliation, distributing mail, duplicating, and other established general clerical tasks as assigned.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to the appropriate department or individual, and processes outgoing mail.
• Takes notes and minutes in meetings, shares them with the attendees in a structured format, and maintains them for future reference.
• Conducts periodic inventory and ordering of office supplies, ensuring regular replenishment and no stock-outs.
• Provides support in copying, sorting, and filing records related to office activities, business transactions, and other matters, and maintaining the office filing system.
• Makes travel and accommodation arrangements for employees for any official trips, and for guests who are attending an event.
• Assists in the maintenance of the appointment calendar and scheduling meetings according to the availability of attendees and meeting rooms.

Education & Experience Recommended
• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 0-2 years of work experience, preferably in general administrative support, or a related field.

Preferred Certifications
NA

Knowledge & Skills
• Accounting
• Billing
• Data Recording
• Equipment Adjustment
• File Systems
• Front Office
• Information Systems
• Instructing
• Invoicing
• Marketing
• Medical Records

Cross-Org Skills
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope
• Impacts own work and acts as a team member by providing information in support of team efforts.

Complexity
• Works on assignments that are routine in nature where limited judgment and/or minimal problem resolution is required.

Disclaimer
• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

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Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"