The HR Operations Coordinator is responsible for executing core HR operational processes that support the employee lifecycle. This role ensures timely and accurate processing of HR transactions, maintains employee data integrity, and delivers responsive HR service support. Working under established guidelines and procedures, this position plays a critical role in supporting HR systems, workflows, and compliance while contributing to a positive employee experience.

Essential Functions

• Process employee lifecycle transactions, including hires, job changes, and terminations, in accordance with established procedures.
• Administer offer processes and onboarding workflows to ensure a smooth transition from candidate to employee.
• Coordinate and process background checks and drug screenings through third-party vendors.
• Support new hire onboarding and orientation logistics.
• Prepare and process termination documentation and offboarding activities.
• Maintain accurate and organized employee records in compliance with company policies.
• Enter, update, and maintain employee data within UKG and related systems.
• Perform routine audits to ensure data accuracy and completeness.
• Identify and correct data discrepancies, escalating issues as appropriate.
• Support HR workflows (e.g., People Assist) to ensure timely processing of requests.
• Compile and generate recurring and ad hoc HR reports using established templates.
• Support compliance with federal, state, and company HR policies.
• Assist with security clearance processing and upgrades in coordination with internal stakeholders.
• Maintain confidentiality of sensitive employee and organizational information
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Must be able to obtain and maintain a Secret Security Clearance (U.S. Citizenship required.
• Basic knowledge of data analytics, including the ability to interpret data, identify trends, and use common analytical tools or software.
• Working knowledge of Microsoft software applications and other software applications as required, including Microsoft SharePoint.
• Outstanding time management skills with the ability to prioritize and delegate multiple assignments.
• Exemplary in teamwork, customer and interpersonal satisfaction skills, including dealing effectively with the public, in-person, via email, and over the phone.
• Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy.

Education / Certifications

• Associate degree required; Bachelor's degree preferred.
• aPHR/PHR or SHRM-CP certification preferred.

Experience

• 3+ years of proven experience in Human Resources roles,
• Experience in HR analytics and project management.
• Experience working with HRIS systems (UKG preferred).

Physical Requirements

• Constantly required to sit, and to reach to use computers and other office equipment Constantly required repetitive movements of wrists, hands, and/or fingers.
• Occasionally required to stand for extended periods of time

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

The Director of Workforce Planning reports directly to the CPO and is responsible for leading strategic workforce planning initiatives that align hiring strategies with organizational growth objectives. This role partners closely with executive leadership, talent acquisition, HR business partners, finance, procurement, and operations to forecast workforce needs, develop hiring capacity models, optimize recruiting resource allocation, and ensure proactive talent readiness for both permanent and contingent workforce demands.

Essential Functions:

• Lead enterprise workforce planning cycles, including quarterly and annual workforce forecasting.
• Partner closely with operations, talent acquisition, and finance to translate contractual and client demands into clear staffing, budget, and operational decisions.
• Forecast short- and long-term talent needs based on business growth and contract awards.
• Identify critical skill gaps and partner with HR to create mitigation plans, including reskilling, upskilling, and succession planning.
• Utilize workforce analytics, labor market trends, and predictive modeling to inform staffing strategies.
• Provide actionable insights and dashboards to senior leadership for decision-making.
• Monitor and report on workforce metrics, including headcount, attrition, and capacity planning.
• Ensure workforce planning practices comply with federal regulations, security clearance requirements, and defense industry standards.
• Partner closely with business leaders and talent acquisition to develop contingency plans for workforce disruptions and critical skill shortages.
• Drive adoption of workforce planning tools and systems to enhance forecasting accuracy and efficiency.
• Continuously improve processes to support agile workforce planning in a dynamic defense environment.
• Evolve WFM tools, processes, and planning cadences, driving improvements in forecast accuracy, model quality, and reporting standards
• Build strong cross-functional relationships and act as a trusted partner who brings clarity, insight, and strategic thinking to complex operational problems
• Develop hiring demand forecasts, scenario modeling, and capacity planning frameworks.
• Identify gaps in internal recruiting capacity and recommend solutions including contracting or external agency utilization.
• Lead strategy in selection and governance of external staffing agencies and contract recruiting partners as needed.
• Evaluate agency performance metrics and ensure compliance with contracting requirements.
• Establish preferred vendor frameworks and agency engagement models.
• Support system enhancements and reporting improvements within ATS, HRIS platforms, and other systems as they relate to workforce planning.
• Perform other duties as required.
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies:

• Security Clearance- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
• Strong analytical and data visualization skills (Excel, Power BI, Tableau, or similar tools).
• Strong communication skills with ability to present insights to senior leadership.
• Knowledge of ATS platforms (experience with Greenhouse highly preferred).
• Advanced analytics or modeling experience.
• Proven ability to design workforce capacity models and agency utilization strategies
• Advanced proficiency in Excel, workforce analytics tools, and ATS/HRIS reporting systems
• Demonstrated ability to influence senior stakeholders through data-driven insights
• Directs and provides expert knowledge in the strategic function of the department.
• Develops short and long-term people and organizational strategy in alignment with AEVEX goals and direction.
• Leads with impact & influence. Establishes credibility, effectively persuades and develops others, and achieves important objectives collaboratively.
• Identifies, recruits, and retains top-notch talent.
• Champions AEVEX’s culture and empowers employees to take responsibility for their jobs and goals.
• Sets performance standards and encourages employee engagement and results through delegation, continuous feedback, goal setting, and performance management.
• Maintains transparent communication. Appropriately communicates organization information through department meetings, one-on-one meetings, and appropriate email, and regular interpersonal communication.

Education / Certifications:

• Bachelor’s degree in Human Resources, Business, Finance, Analytics, or related field.

Experience:

• 10+ years of experience in Talent Acquisition, Workforce Planning, Recruiting Operations, or HR Analytics.
• Experience building capacity models and hiring forecasts.
• Experience working cross-functionally with HR/TA, Finance, operations, and business leaders.
• Experience in high-growth or large-scale hiring environments.
• Experience in workforce management software or capacity planning tools.
• Demonstrated experience negotiating staffing agency agreements and vendor contracts
• Strong experience partnering with external recruiting agencies and contingent workforce vendors
• Experience supporting both permanent and contingent workforce planning at scale preferred
• Experience working closely with Procurement and Legal on vendor governance preferred

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: Physical Requirements Constantly required to sit, and to reach to use computers and other office equipment Note: For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Job Overview

The Talent Acquisition Specialist will be responsible for following established strategies, filling candidate pipelines, and interviewing potential candidates.

Essential Functions

• Full cycle recruitment process, including sourcing and requisition management
• Partner with external staffing agencies, including contract and temporary workforce engagements with a strong understanding of contract terms, compliance requirements and the ability to review, interpret, and execute staffing and service agreements
• Provide sourcing and recruiting support to Intelligence and Aerospace programs, as well as internal corporate roles such as Engineering, IT, Operations, Finance, Human Resources
• Maintain a strong network of industry contacts for potential sourcing and hiring
• Develop innovative ways to source candidates to produce sustainable talent pipelines
• Facilitate the screening and selection process between candidates and hiring teams which Includes internal training as necessary
• Maintain detailed communications with managers, candidates, and stakeholders to stay apprised of status and general coordination, negotiating and closing offers, and process improvements
• Proactive tracking of progress and all recruiting activities in our applicant tracking system
• Analyze staffing trends and results for continuous improvement of our strategies and process
• Provide recruitment status metrics to all pertinent stakeholders regularly
• Assist with the training, mentoring, and developing of junior recruiting staff as needed
• Foster Global Inclusion and Diversity in business hiring practices
• Fulfillment of assigned recruiting responsibilities with a high sense of urgency and thorough execution of established processes
• Perform other duties as required.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Familiarity with Affirmative Action plans, tracking & reporting
• Intermediate level of knowledge in all full life cycle recruiting components including, but not limited to, sourcing, qualifying, networking, assessing, legal, job analysis, wage and salary trends, relationship management, and due diligence
• Strong computer skills in a PC environment using various business software programs (spreadsheets, word-processing, and databases)
• Intermediate knowledge of MS Office suite of applications
• Ability to manage effectively and hire quickly for approximately 10 requisitions at a time, with the ability to handle more during hiring surges
• Highly organized and detail oriented
• Ability to collaboratively work with team
• Possesses sound judgement and ability to think/work through critical situations
• Excellent interpersonal and communication skills; both written and verbal
• Strong relationship building and negotiation skills
• Ability to work under pressure
• Accustomed to working in a fast-paced, dynamic environment
• Adaptable and flexible to changing priorities, can handle multiple assignments, and meets deadline
• Ability to maintain confidentiality of work-related information and materials

Education / Certifications

• BA/BS or Associates, Business or HR degrees preferred, although applicants with equivalent work experience will be considered

Experience

• 2+ years experience as an in-house/corporate recruiter, talent acquisition specialist for an Aerospace company preferred.
• Agency experience filling DoD and/or Aerospace Engineering roles will also work
• Executive search experience is preferred
• Experience recruiting and hiring individuals with high level security clearances within the Intelligence community
• Experience using an Applicant Tracking Systems to source, track, and measure results
• Experience recruiting for business development, capture and proposal initiatives within Government contracting environment preferred

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

• Frequently required to sit, and to reach to use computers and other office equipment

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

Disclaimer:

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.