Job Description Summary

Entity

Worker Type

Worker Sub-Type​

Cost Center

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Job Description

Responsibilities include procuring goods and services within the state, institutional and grant(federal) guidelines, processing credit card transactions using government issued credit cards remaining incompliance with all policies, procedures and deadlines, coordinating human resource efforts (including the processing and maintenance of personnel records and funding documents), the application of fund (i.e., budgetary) and cost accounting (i.e., contract invoicing) methods reflecting the account activity of an estimated 100 cost centers, culminating in the ability to assist in preparing departmental budget and financial statements. Other duties, as assigned, i.e. department financial projects.

MUSC Minimum Experience and Training Requirements:

A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending.  A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.

Job Duties:

25% - Responsible for the daily fund management of assigned discretionary cost centers. Must extract information from various sources and interpret guidelines for proper FDM account set-up to maintain organization structures and fiscal accounting. Requires setting-up and maintaining budget models, monitoring the constant shift of activity levels and updating/maintaining accurate accruals for established cost centers. Activity includes recording all revenue and expense related transactions; work to reasonably reflect and project balances based on actual and anticipated activity, monitors and maximizes grant salary reimbursement as posted to affiliates (i.e., MUSCP), monitors, tracks and projects Foundation proceeds. Monitors financial activities as they relate to funding guidelines and institutional policies and to assure continued financial compliance. Analyze departmental financial transactional data to facilitate accurate  financial statements, reports and comparisons as needed.

20% - Responsible for  financial accuracy and integrity of assigned centers related to payroll and non-payroll transactions within the ’’Institution’s Workday/OurDay Enterprise Reporting Program (ERP).. Activities include verifying transactions to source documents, analyzing and researching variances, approving transaction level expenditures, auditing business expense reimbursements, applying final Department expense approval for assigned cost centers, variance research/analysis and resolution.

15% - Responsible for the preparation and maintenance of personnel funding documents  including Payroll Costing Allocations, Payroll Accounting Adjustments and Department Cost Allocation Logs. Process timely changes of assigned effort on cost centers, employment status, salary increases, promotions, encumbrance extensions, etc. Maintain effective communication to liaison between the Department of Pediatrics and the various affiliate Human Resource offices (e.g., MUSC, MUSCP) regarding any manner of payroll, or personnel actions impacting Department personnel.

15% - Maintain all records (procurement, payroll, and accounting) generated in relation to the assigned cost centers to include, but not limited to, Cost Allocation Logs and associated documents and forms,  One Time Payments, payroll records, and general financial records. All Records must be kept in an orderly manner accessible to authorized parties to provide proper and clear audit trails. Records are currently kept in electronic files. Follow procedures to ensure confidentiality of sensitive materials.

10% - For assigned cost centers, process items in the Workday/OurDay Enterprise Reporting Program (ERP) Inbox or via various direct communication email, Teams messaging, or hand delivery to be processed with in three business days.  Prepare assigned aspects of the Department Annual Operating Budget, verifying accuracy of information by cross auditing/validating data and entries.

5% - Coordinate funding of financial matters within the department representatives and Division Administrators as needed to  impact decision making or funding changes. Anticipate necessary actions related to funding and requirements to adjust personnel effort investment. Serve as the primary liaison with assigned departmental administrative support regarding finances, procurement, applicable policies and facilities.

5% - Responsible for reviewing and auditing procurement source documents for discretionary accounts for accuracy and allowability as determined by University and State guidelines. Provide guidance and training for those within the department responsible for submitting expense reports and procurement transactions for assigned MUSCP and MUSC cost centers.

5% - Other duties as assigned.

Additional Job Description

Minimum Requirements: A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending. A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees