Under moderate supervision, will perform the following:
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.
3. Manage meeting planning and schedules for individuals and teams within assigned department group.
4. May liaise between patient and clinical staff to provide scheduling support.
5. Draft communications for members of the department or individuals that the position is supporting for review.
6. May be responsible for data entry.
7. Provide email and phone communication with internal and external teams or collaborators.
8. May serve as onsite representative for external groups, visitors, or collaborators.
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
11. Coordinate travel arrangements as required/needed by department staff.
12. Expected to identify and escalate areas of need regarding workflows to supervisors.
13. May participate in training and onboarding new staff.
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
15. Other duties as assigned.

Knowledge, Skills and Abilities:

• Strong written and oral communication skills.
• Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.
• Excellent ability to organize, multi-task, prioritize, and follow-through.

Minimum Job Qualifications:

Minimum Education:
High school diploma required.  Bachelor’s degree preferred.

Minimum Experience:
3 years of relevant experience.

Supervisory Responsibilities:

None

Patient Contact:

Yes, may have patient contact