ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

JOB DESCRIPTION

Key Role Responsibilities

• Sets up meetings – issuing calendar invitations, booking rooms and relevant catering, collating/distributing documents. Prints and prepares documents for presentations, training courses and to meet the legal/compliance requirements of the business.
• Books worldwide travel and accommodation in line with company policies.
• Looks after senior level expenses and submissions in compliance with the Travel & Expenses policy or other Finance processes.
• Undertakes varied tasks including booking and managing meeting rooms, welcoming and responding to the needs of callers and visitors, providing hospitality and logistics support and receiving and distributing post and dealing with outgoing post and courier requests.
• Works with the Office Manager and Executive Assistants, to assist with the planning and organisation of corporate and team events, including liaising with venues, organising catering and other supplies, preparing agendas and being present to coordinate on the day, where required.
• Helps to maintain/ complete up-to-date templates for the business, including function-specific documents for legal.
• Sets up new suppliers and processes invoices.
• Provides additional ad-hoc administration support as required.
• Participates in the wider business support community by sharing best practice and provides cover for colleagues during periods of absence.

Knowledge & Qualifications

• A good rounded education (GCSEs/A Level) or equivalent experience in secretarial or administrative support.
• IT literate and proficient with in PowerPoint, Word, Outlook and Excel (to at least Intermediate level).

Experience & Skills

Essential:

• Experience in a similar position, providing operational administrative/business support within a busy, fast paced, professional and confidential environment dealing with blue-chip clients.
• Strong written and verbal communication skills including the ability to prepare commercial standard business correspondence, reports and other documents.
• Strong relationship building skills necessary to engage and influence managers and team members to deliver to deadlines and achieve results.
• Good attention to detail with the ability to identify errors and anomalies in documents and reports.
• Excellent organisational skills, including the ability to prioritise and demonstrate good judgment under pressure.
• Good attention to detail with the ability to identify errors and anomalies in documents and reports.
• Discretion and the ability to handle sensitive/confidential information.
• Proactive and able to work effectively both independently and as part of a team.
• Demonstrated ability to be flexible and adaptable to changing priorities.

Desirable:

• Experience working in professional or financial services.
• A qualified first-aider and/or fire warden.

Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [email protected].