Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Human Capital (HC)

Management Level

Associate

Job Description & Summary

Meet your future team 

Join our Talent Attraction and Acquisition team, supporting recruitment across PwC Luxembourg. 

Working closely with Talent Acquisition Advisors and Talent Acquisition Partners, you will join a collaborative team where strong coordination makes a real difference. By bringing structure, responsiveness and consistency to our activities, you will help create a smooth recruitment experience for candidates while supporting the team in working effectively with hiring teams and meeting its operational and administrative requirements. 

What your role will look like 

As a Recruitment Administrative Officer, you will combine hands-on recruitment scheduling with essential administrative responsibilities. You will manage multiple activities and priorities in parallel, ensuring that each step is handled accurately, on time and with the right level of attention. 

The role requires someone who can stay one step ahead, take ownership and bring clarity, while maintaining a high standard of service and attention to detail. 

You will: 

• Coordinate interviews across the firm, from scheduling and invitations to sharing practical information with candidates. 
• Manage Talent Acquisition team calendars and coordinate multiple schedules to ensure a smooth and efficient interview process. 
• Serve as a reliable point of contact for candidates, providing clear, timely and professional communication throughout interview coordination. 
• Manage the validation and follow-up of Talent Attraction and recruitment invoices and expenses. 
• Manage ADEM administration, including vacancy declarations, required updates and documentation, ensuring accurate records and compliance with Luxembourg requirements. 
• Track and report on key scheduling metrics, including time-to-schedule, rescheduling, no-shows, interviewer availability and bottlenecks. 
• Prepare weekly and monthly activity reports and maintain accurate data for key Talent Attraction and Acquisition metrics. 
• Support Talent Attraction and Acquisition projects and initiatives, ensuring effective coordination and follow-up. 
• Maintain accurate and up-to-date process documentation to support consistency, knowledge sharing and business continuity. 
  

Your growth and opportunities 

This role offers the opportunity to build a strong foundation in Talent Attraction and Acquisition while gaining exposure to recruitment activities across PwC Luxembourg. 

You will develop your expertise in recruitment coordination, administration, stakeholder management and reporting, while building a broader understanding of how an in-house Talent Acquisition function operates. 

As you grow into the role, you will have the opportunity to take greater ownership, contribute ideas and improvements, and become a trusted point of reference for the team. The experience you build will provide a strong platform to continue developing within Talent Acquisition and the broader HR environment. 

The skills you bring 

You are organised, dependable and comfortable managing multiple priorities. You communicate with confidence and professionalism, take ownership of your responsibilities and pay close attention to the details that contribute to a well-coordinated recruitment process.

• 3 to 4 years of experience in an administrative or coordination role. 
• A genuine interest in Human Resources and recruitment. 
• Clear, warm and professional written and spoken communication in a multicultural environment, with fluency in English and French. 
• Strong stakeholder management skills, with the confidence to follow up, align expectations and challenge constructively when needed. 
• A proactive and solution-oriented mindset, with a strong sense of ownership and reliability. 
• Discretion and integrity when handling confidential candidate and employee information. 
  

Ways of working 

• You contribute actively to the team, build trusted relationships and understand how your work supports shared outcomes. 
• You communicate with care and professionalism, adapt to different stakeholders and remain solution-focused when priorities evolve. 
• You follow through on commitments, work collaboratively and handle sensitive information with discretion and integrity. 
  

Additional skills that would support your success 

• Portuguese language skills would be considered an asset. 
• Previous exposure to recruitment, HR coordination or a similar environment would be an advantage. 
• Confidence working with HR or recruitment systems and digital tools. 
• Good command of Microsoft Excel and an interest in data and reporting. 

The skills listed reflect what matters most to succeed in this role. If your experience aligns with them, even if your path looks different, we encourage you to apply and start the conversation with us. 

Take your next step 

Bring your organisation, communication skills and sense of service to a role where your contribution is visible and valued. You will have the opportunity to build strong recruitment expertise, take increasing ownership and become a trusted part of the Talent Attraction and Acquisition team. 

If you are looking for a role where great coordination, strong relationships and attention to detail are genuinely valued, we would be happy to hear from you. 

Grow here. Go further. 

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, AI Fluency, AI-Human Collaboration, Applicant Tracking System, Behavioral Interviewing, Campus Placement, Candidate Management, Candidate Selection, Candidate Sourcing, Communication, Contract Negotiation, Digital Tooling, Direct Recruiting, Emotional Regulation, Empathy, Employee Referral Programs, End-to-End Recruitment, Escalation Management, Faculty Relations, Hiring Management, Hiring Manager Liaison, Inclusion, Intake Interviews {+ 28 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date