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Supervisor, Materials Management

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Supervisor, Materials Management to work in Miami, FL. The Supervisor, Materials Management, supervises and coordinates activities of employees who handle and transport materials to and from departments, ensuring material needs are met throughout the organization.

• Approves or recommends selection of employees, and evaluates employee performance.
• Assigns schedules and duties to staff ensuring appropriate coverage.
• Reviews materials management inventory operations and procedures.
• Maintains materials management records, such as master inventory files, manufacturer information, catalogue numbers, and material descriptions.
• Stays informed of current, new, and obsolete materials.
• Organizes and maintains warehouse and inventory yard areas for efficient material storage and handling.
• Ensures appropriate levels of materials are maintained in stock.
• Evaluates staff performance to ensure departmental processes are being adhered to and dispatched calls are being addressed in a timely manner.
• Assists employees with tasks related to materials handling to address periods of high volume.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

Provides direct supervision and operational oversight of the Facilities Stockroom and Material Management functions. Responsible for the effective management of Stock and Non-Stock inventory, purchasing, receiving, storage, issuance, distribution, vendor relationships, and inventory control systems. Ensures appropriate staffing, training, work assignments, inventory accuracy, material availability, purchasing compliance, and timely support of Facilities operations. Monitors operational performance, identifies opportunities for process improvement and cost efficiency, and ensures Stockroom activities are conducted in accordance with University policies, departmental procedures, safety requirements, and customer service standards.

• Provides direct supervision of assigned Stockroom/Material Management employees; establishes work schedules, assigns duties and priorities, monitors performance, provides coaching and training, and conducts performance evaluations in accordance with University policies and departmental standards.
• Oversee the daily operations of the Stockroom to ensure the timely purchasing, receiving, storage, issuance, distribution, and delivery of Stock and Non-Stock materials in support of Facilities operations.
• Manages inventory levels and ensures Stock items are maintained at appropriate minimum/maximum or par levels within the Facilities Work Order Management system (TMA), based on usage, demand, and operational requirements.
• Ensures the accuracy and integrity of inventory records, including item descriptions, pricing, suppliers, locations, quantities, and other master inventory information within TMA.
• Oversees cycle counts, periodic spot checks, inventory reconciliations, and the annual physical inventory; investigates discrepancies and implements corrective actions to maintain inventory accuracy and accountability.
• Reviews inventory activity, usage, obsolete or excess materials, and stock levels and recommends adjustments to improve inventory availability, space utilization, and cost effectiveness.
• Overseas the procurement of Stock and Non-Stock materials through Workday, including Purchase Orders, Change Orders, and related purchasing activities; reviews purchasing activity to ensure compliance with University requirements.
• Reviews and approves Stockroom invoices and works with Facilities Accounting, vendors, and suppliers to resolve pricing, receiving, invoicing, and payment discrepancies.
• Develops and maintains effective vendor and supplier relationships; obtains competitive pricing, addresses service and material issues, and researches additional qualified suppliers to support operational and cost-effective purchasing.
• Oversee the receipt and distribution of materials and ensure incoming goods are properly inspected, received, recorded, and entered into TMA in a timely and accurate manner.
• Oversees the issuance, accountability, and tracking of specialty tools and other controlled materials maintained by the Stockroom, ensuring appropriate documentation within TMA.
• Ensures the Stockroom is properly organized, maintained, and utilized to support efficient material handling, inventory control, safety, and customer service.
• Ensures Stockroom vehicles, equipment, storage areas, and workspaces are maintained in a safe, clean, secure, and operational condition.
• Establishes and maintains departmental procedures and controls to promote inventory accuracy, purchasing compliance, workplace safety, and efficient Stockroom operations.
• Monitors the quality and timeliness of Stockroom services provided to Facilities personnel and internal customers; identifies operational issues and implements process improvements to enhance efficiency, service, and customer satisfaction.
• Prepares, reviews, and utilizes inventory, purchasing, operational, and other management reports to monitor performance, identify trends, and support informed decision-making.
• Ensures compliance with University policies, departmental procedures, safety requirements, and applicable standards related to material management, inventory control, purchasing, receiving, storage, and distribution.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High school diploma or equivalent
• Minimum of three (3) years of experience in stockroom operations.
• Must have active Florida Driver's license.

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop and train others.
• Commitment to the University's core values.
• Computer skills that include MS Office.
• Ability to communicate effectively and present information in an organized manner.
• Detail oriented and able to work under stress and multi-task.
• Ability to exercise independent judgement in the performance of assigned duties.
• Must be able to read, write, speak and understand English.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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