Job Description Summary

THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future Superior Courtroom Clerk vacancies in the Clerk of the Court's Office.

A Superior Courtroom Clerk independently performs complex work involving extensive knowledge of legal procedures and court hearings, statutes and rules of Court for specific legal disciplines. The position provides exposure to the various court proceedings to which courtroom clerks are assigned. Under minimal supervision, performs specific legal clerical tasks of moderate to high difficulty, assists and/or takes and transcribes minutes of court proceedings, prepares court orders and documents, and performs related work as required. A Superior Courtroom Clerk is able to perform duties for a multiple of judicial benches as assigned

Job Description

Job Type: Court Classified

Job Classification: 5797 - Superior Courtroom Clerk

Pay Grade: 06

FLSA Status: Non-Exempt

Pay Range:

Expected Starting Pay: $21.76/Hour

Full Pay Range: $21.76 - $29.36

Range Explanation:

Expected Starting Pay: This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Full Pay Range: This represents the entire compensation range for the position, spanning from entry-level to fully experienced and top-performing roles.

ESSENTIAL FUNCTIONS

• Records and/or takes minutes of a variety of court proceedings, including oral motions, stipulations, avowals, rulings and orders.

• Transcribes from steno machine, shorthand notes or from recordings and produces minute entries and court-related paperwork on the computer under the review and/or guidance of Courtroom Clerk Instructions.

• Administers oaths to witnesses, jurors, interpreters and bailiffs/law clerks.

• Assists and/or completes all chain-of-custody documentation for law enforcement.  

• Receives and marks exhibits (including drugs, weapons, and/or blood-borne pathogens), completes exhibit list, and ensures safekeeping of exhibits.

• Releases exhibits, which have been admitted into evidence, to the jury during deliberations and/or to counsel and law enforcement after trial.

• Impanels, draws alternates and polls jurors.

• Reads charges and reads and records verdicts. 

• Assists and/or records matters taken under advisement to ensure judge’s ruling within the time limitations prescribed by law

• Prepares certified copies, orders and reports in an expedited and/or timely manner within a defined timeframe.

• Develops and procures related exhibits and transcripts prior to court proceedings when necessary.

• Must maintain a high level of confidentiality in everything that is done.

• Performs related duties as necessary.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• English composition, grammar, punctuation and spelling

• Office practices and procedures

• Word processing and Windows environment

• Legal terminology and legal forms

• Court proceedings

Skills and Ability to:            

• Take notes and transcribe/edit from recording equipment or shorthand or steno notes.

• Work in Word and Windows environment.

• Organize and prioritize multiple assignments simultaneously.

• Work well under pressure.

• Follow brief oral and written instructions quickly and accurately.

• Meet and communicate, both orally and in writing, with the judiciary, public, attorneys, law enforcement and court personnel and agencies

MINIMUM QUALIFICATIONS

• A high school diploma or equivalent is required.

• Typing 45 w.p.m. and demonstrated proficiency in composition, grammar and punctuation. 

• Demonstrated ability to function in a variety of judicial disciplines.

LICENSES AND CERTIFICATES

None required.

PHYSICAL DEMANDS/WORKING CONDITIONS

Typically performs duties in an office environment.  May lift files, materials or equipment. 

Must be able to lift 25 lbs.

DISTINGUISHING CHARACTERISTICS

This is a court-classified position and reports to a lead courtroom clerk.  Adult Division:  Additionally reports to the Adult Division Courtroom Services Manager and Courtroom Services Director; Juvenile Division: reports to the Juvenile Deputy Court Clerk Supervisor and Juvenile Director.  The classification, Superior Courtroom Clerk, is a fully functioning courtroom clerk, having demonstrated abilities and skills in recording, transcribing, and editing minutes of court proceedings, as well as performing the diverse responsibilities and duties of the courtroom clerk in all disciplines, which at the Adult Division includes all criminal, civil, domestic, child support, and probate matters.  At the Juvenile Division, this includes criminal (delinquency), dependency, guardianship, severance, mental health and adoption.  This position may be the sole representative of the Clerk’s Office in the courtroom.

BENEFITS:

We offer exceptional benefits:

• Retirement Plan

• Vacation, holidays, and sick leave

• 100% paid parental leave

• Employer-paid Short -term Disability

• Tuition Reimbursement

• Health Wellness discount program

• Mental and Behavioral Health Benefits

• Paid Training with Advancement Opportunities

• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.

The Clerk of the Superior Court in Pima County offer the same benefits as those offered to other employees working for Pima County.  We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave.   Some benefits require employee contributions in addition to those made by the employer.  

Please see the link below for a complete description of the offerings.
Pima County Benefits

Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. Current rates can be viewed here:  
ASRS Contribution Rates

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program.  For more information click: Student Loan Forgiveness | Federal Student Aid.