This Temporary Sr. Facilities Coordinator role will provide administrative support and project coordination for the Facilities Team and UMP facility locations by assisting with projects, communications, technology, and resources to support day to day operations, business initiatives, and critical projects. This position also participates in the smooth performance of the office services functions for the Business Administrative team at multiple locations by providing outstanding customer care at UMP reception desks, mail rooms, and behind the scenes, and by assisting with daily facilities tasks and projects assigned to the BA team.

What you will do as a Temporary Sr. Facilities Coordinator:

• Helps to maintain security software systems for UMP locations (Lenel, etc). Responds to change requests. Handles requests for U of MN security access. Produces reports as needed.
• Conducts audits of the system, and assists Security Manager as needed in resolving physical security issues, distributing/tracking access solutions, maintaining key inventories, ID Badge information, etc.
• Helps to maintain document sharing platforms like Sharepoint and MS Teams, update facilities information on UMP intranet, etc. 
• Assists with managing new and current software tools and resources for Facilities team (Nest, The Receptionist, Cloudbooking, etc).
• Creates and manages a strategic FFE plan for UMP-wide locations and the CSC.  Includes developing a preventative maintenance program for FFE, managing repairs, handling new requests, and developing a long-term FFE financial replacement strategy.
• Takes lead to assist with managing Facility services vendors for UMP clinics, acts as an escalation point to resolve service issues, assists with rollout of new vendors.
• Provides administrative assistance as needed for support of projects and business initiatives.

• Assists with clinic moves, remodels, and closures, including ordering or disposing of FFE, managing movers and other vendors, and coordinating service vendor changes
• Maintains core/universal competencies, demonstrates critical competencies, and completes any required training.

What you will need:

• Education: Post-secondary education (vocational/technical training or Associate’s Degree) or equivalent facilities knowledge, training and experience.
• Experience:
• 2+ years of general office support or facilities management experience. 
• 3+ years of administrative support experience.

This is a temporary project for about 6-9 months, working part time hours 10-15 hours a week. ***

Location: 720 Washington Ave. Minneapolis MN. Some remote ability

Schedule: Part time, 10-15 hours a week

Benefits: This is not a benefit eligible position.

Compensation:

At M Physicians we believe in pay transparency and equity. The compensation for each position is based on experience, skills, qualifications, and other role-specific considerations. Our total compensation is designed to support your well-being, career growth, and work-life balance.

University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond.

Join us on a mission to advance medicine.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.