Agency

Department

Processes purchase and personnel documents, reconciles cost centers, and provides bookkeeping and administrative secretarial support to the Information Technology Department.

• Processes complex purchases requisitions and corresponding payments.
• Monitors list of warranty and maintenance agreements for hardware, software, and services; assists with acquiring renewal quotes from vendors and with processing renewal orders.
• Reviews and corrects requisitions, delegated orders, vouchers, and other documents as requested by supervisor or Sr. Director prior to submission for purchase or payment.
• Assists Manager, IT Business Operations, with department accounting, budgeting, and reconciliations.  Monitors expenditures (including HEAF, payroll, work study); resolves financial problems; and creates related reports.
• Processes personnel forms, reviews time reporting entries and reports, tracks leave, and reconciles payroll reports with time reporting for biweekly employees.
• Coordinates travel arrangements for department staff, processes travel requests and vouchers, serves as travel card custodian for the department, and prepares monthly travel card reconciliation log.
• Maintains associated electronic and paper files.
• Provides work leadership to clerical staff and student workers in the absence of supervisor; assists with onboarding new student employees for the department.
• Provides customer service support for department, and backs up switchboard.
• Assists senior director and supervisor with special projects, events, and reports; provides general administrative support and information to department employees.
• Performs other job-related duties as assigned.

Education & Experience:

(60) semester hours of college coursework and (3) years bookkeeping or clerical experience, or equivalent combination of education and related experience.

Knowledge, Skills, & Abilities:

· Knowledge of general accounting and/or bookkeeping procedures, preferably with a state agency and/or higher education institution

· Excellent oral and written communication skills

· Excellent keyboarding skills

· Excellent organizational skills

· Sufficient math skills to audit accounting documents and reconcile accounts

· Accurate data entry skills

· Ability to keep confidentiality

· Ability to prioritize own work and meet specified deadlines

· Ability to work independently, with minimal supervision

PC Skills:

· Minimum (2) years experience with an automated accounting system

· Minimum (2) years spreadsheet experience

· Minimum (2) years word processing experience

Required Documents: Resume, Cover Letter, 3 references

Starting salary for this position is $15/hour and is negotiable depending on education and experience.

Texas A&M University-Victoria Values: Together We Rise

Wisdom

Excellence

Respect

Integrity

Students

Empathy

Setting: Texas A&M University-Victoria is the most recent addition to the Texas A&M University System. The University was founded in 1973 as part of the University of Houston System and was transferred to the Texas A&M University System during the 89th Texas Legislative Session. A&M-Victoria is the only four-year university in a 100-mile radius and is just 30 miles from the Texas Gulf Coast. The University is a Hispanic-Serving Institution located in the Coastal Bend region of Texas. It serves the educational needs, promotes economic well-being, and advances the community and region's quality of life through teaching, research, and service excellence. The university is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), and it offers more than 50 academic programs, as well as concentrations and certificates. The university also has several accreditations for specific areas and programs, including from the AACSB, ABET, CACREP and CCNE. In addition to its recent transition into The Texas A&M University System, A&M-Victoria is in the process of adding academic programs in three major areas: aviation, agribusiness, and engineering. In addition to academic excellence, A&M-Victoria has a thriving Athletics program that offers six competitive teams: baseball, softball, men’s and women’s soccer, and men’s and women’s golf. The Jaguars are part of the National Association of Intercollegiate Athletics (NAIA), and the baseball, softball and soccer teams compete in the Red River Athletic Conference. The golf teams compete in the Association of Independent Institutions Conference. Learn more about Texas A&M University-Victoria's history, academic programs, and campus facilities here.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.