Serves as the College's primary subject matter resource regarding undergraduate academic requirements, degree audits, transfer evaluations, and advising assignments. This position supports core academic and operational functions for the College of Business Administration, with primary responsibility for course scheduling, degree audits, graduation processing, curriculum updates, transfer and admissions verification, and data reporting. It maintains advising structures, manages student records and course exceptions, and ensures accuracy of undergraduate and graduate course schedules. It will also serve as the primary contact for advising support with Business Administration Minors and Internal Transfer candidates. The role collaborates with faculty, staff, and the Registrar’s Office to resolve academic and enrollment issues, supports student engagement initiatives, and represents the college at events while contributing to special projects for the Dean’s Office. The role also supports office operations for the Undergraduate Programs and Student Engagement (UPSE) office.

Position Specific Responsibilities/Accountabilities

• Manage student academic records and progression processes for the College of Business Administration, including graduation reviews, degree audit adjustments, course substitutions, curriculum updates for returning students, change of major requests, course overrides, prerequisite compliance, and other academic policy exceptions in accordance with College and University guidelines.
• Serve as the primary point of contact for students, faculty, and staff by managing the centralized Undergraduate Programs and Student Engagement e-mail account and connecting individuals with the appropriate academic and campus resources.
• Advise and serve as the primary contact for prospective internal transfer students regarding pathways into the College of Business Administration, and providing support as students work towards meeting internal transfer requirements.
• Advise both prospective and current Business Administration minor students by overseeing the application process, managing acceptances into the minor, and making course recommendations each term.
• Coordinate transfer and enrollment-related processes, including transfer course equivalencies, Transfer Course Reviews (TCR), and verification of transfer admission requirements.
• Track and maintain advising loads by assigning academic advisees to advisors each term and keeping advising rosters accurate for all faculty and staff advisors.
• Generate and analyze student data for the College of Business Administration using university systems, including reports related to majors, minors, degree applicants, advisor assignments, cohorts, and other college metrics.
• Collaborate with faculty, advisors, the Registrar's Office, and other campus partners to resolve student record concerns, academic holds, scheduling issues, degree audit exceptions, and other matters impacting student success.
• Support the Assistant and/or Associate Dean(s) in curriculum and program administration by coordinating academic bulletin revisions, validating semester course schedules, and ensuring the accuracy of academic records and program information.

• Assist the Assistant Dean(s) with administration of the Suitable platform and CBA Advantage program, including uploading events, process approvals, data maintenance, reporting, and process support.
• Represent the Undergraduate Programs & Student Engagement Office at university events and outreach activities and perform special projects and other duties as assigned by the Assistant and/or Associate Dean(s).

 

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.

 

Requisite Qualifications

• Typically a Bachelor’s degree or equivalent experience. A master’s degree in business or counseling is preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum three years of experience in an academic program office or customers in a service-oriented role involving complex processes.  Familiarity with the Office of the Registrar functions or related area desirable but not required. 

• Exercises independent judgment in interpreting academic policies, degree requirements, transfer equivalencies, and curriculum standards within established university guidelines.
• Demonstrated knowledge in the areas of: recruiting, marketing, social media, higher education curriculum, course sequences and requirements, course offerings, admissions requirements, graduation requirements, university resources and facilities. Familiarity with academic processes and procedures, Registrar office, and Financial Aid office.
• Ability to multi-task, plan, organize and execute day-to-day operation; work under deadlines and maintain a detail-oriented approach to each task; ability to prioritize and delegate the flow of work on a daily basis; ability to write and edit, prepare memos and minutes, type reports and other documents efficiently. 
• Highly developed organizational and customer service skills.
• Demonstrated computer proficiency in Microsoft Office (Excel, Word, PowerPoint and Access) and other campus databases.
• Maintain highly effective working relationships with key faculty, academic personnel.

 

 

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

 

 #HERC# #HEJ#

Staff Regular

Salary range

$63,300.00 - $79,200.00 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

 

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [email protected] or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

 

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

 

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.