Key Accountabilities:

• Provides effective and timely financial management and financial reporting of projects;
• Contributes to all facets of commercial performance of the business units;
• Performs the role of Business Partner for the I+E business within South-East Asia
• Builds and maintains effective relationships with internal and external stakeholders;
• Facilitates, monitors and adheres to SJ Group policies, procedures, systems and controls for all financial processes.

Key Accountability 1: Provides effective and timely financial management and financial reporting of projects

Key Activities:

• Support project teams with project financial budgeting and project planning activities;
• Review, analyse and report on month-end project performance data and support completion of monthly reviews;
• Assist with the creation of new projects including policy compliance and the recognition and escalation of commercial risks as required;
• Provide analysis of projects including financial performance, cost allocation, earned value and scenario analysis;
• Deliver lock-up management including the oversight of preparation of invoices and supporting information within the time frame required by the contract or client as directed;
• Ensure commercial guidance provided to stakeholders in relation to reducing SMEC’s exposure to risk throughout the project’s lifecycle;
• Assist project employees with the provision of financial information to meet project requirements including charge rules, calculations and cost data;
• Support Major Projects, Joint Ventures and Alliances including cost monitoring and consolidation, invoicing and cash flow management, and general financial support and audits.

Key Outcomes:

• Projects comply with commercial requirements;
• Accurate and timely delivery of month end analysis and reporting;
• Team members understand and utilise systems and tools effectively for project tasks;
• Projects comply with internal financial processes;
• Commercial risks from new projects are communicated within the business to appropriate management level;
• Project analysis completed in timely manner with outcomes meeting stakeholder requirements;
• Major Projects, Joint Ventures and Alliances are appropriately reviewed, monitored and communicated to ensure financial outcomes are known;
• Lockup is managed to maximise cash flow;
• Financial/contractual risks from projects are minimised;
• Joint Venture and Alliances are compliant;
• Audit outcomes are highlighted and resolved accurately within required time frames;
• Governance is effective and audits are completed to mitigate and minimise relevant risks.

Key Accountability 2: Contributes to all facets of commercial performance of the business units.

Key Activities:

• Facilitate the training for team members in the use of the financial system and tools related to project finance management;
• Contribute to finance training to all new starters and those who request training;
• Assist with any financial system and tools initiatives and rollouts;
• Assist with queries referred to the Finance team including project planning, monthly reviews, accounts payable, accounts receivable and general finance duties;
• Provide necessary support to enable achievement of financial targets through sound financial governance;
• Provide commercial advice and initiate commercial reviews aimed at improving the commercial performance of the business;
• Liaise with relevant stakeholders to ensure financial reporting aligns with contractual obligations;
• Work with functional managers to develop financial plans and business tools;
• Assist with new business integration management through due diligence and operational enhancement of subsidiary businesses.

Key Outcomes:

• Colleagues receive appropriate support in utilisation of financial systems and tools;
• Team members receive appropriate support in utilisation of financial systems and tools;
• Financial system initiatives and roll out are co-ordinated and implemented nationally;
• Queries are resolved in a timely manner to the required outcome.

Key Accountability 3: Performs the role of Business Partner for the I+E business within South-Esst Asia

Key Activities:

• Provide business-focused, strategic and operational advice and guidance in relation to finance policies, procedures and programs;
• Support the leaders in the project management, implementation development and achievement of the financial objectives;
• Interaction and influence at all levels within the business;
• Drive all activities relating to preparation, analysis and commentary of monthly and yearly financial reporting on a timely basis;
• Maintain an effective level of business understanding/commercial acumen to understand the business unit’s plans, financial position, major project opportunities and its competition;
• Build and maintain strong relationships with key stakeholders and influencers across the business;
• Provide brief analytical commentary to respective manager in relation to financial performance;
• Attend monthly management meetings and present on recent performance and system updates;
• Coordinate and supervise budget and forecasting activities for the respective sector/market/business line.

Key Outcomes:

• Provide clear and concise information to managers about financial performance;
• Ensures information which we are reporting is correct and reduces the risk of errors;
• Useful budgets and reports for management in tracking their long and short-term performance throughout the year;
• Highlighting areas of concern to the respective sector when comparing budget/forecast vs actual;
• Establishment of trusting relationships across all levels within the business;
• Tasks are completed within in agreed timeframes and to agreed standards.

Key Accountability 4: Builds and maintains effective relationships with internal and external stakeholders.

• Develop and maintain client focus and relationships with internal and external clients and stakeholders;
• Provide high level customer service through the delivery of innovative and timely solutions;
• Communicate professionally and appropriately with stakeholders;
• Undertake assigned tasks and project activities in line with policies and procedures;
• Communicate with colleagues and industry contacts to establish professional networks and develop industry awareness;
• Provide clear and effective communication and consultation with internal and external stakeholders;
• Clarify issues and needs of internal stakeholders to enable the development of suitable solutions that meet business needs;
• Adopt a collaborative approach by listening to and valuing other’s contributions and recognise when it is appropriate to seek assistance.

Key Outcomes:

• Effective and productive relationships are maintained and stakeholder feedback is positive;
• Work is completed in line with stakeholder specifications and business needs;
• Work is completed in a collaborative, proactive and constructive manner;
• Communications and relationships are effective and respectful;
• Professional networks are established and maintained;
• Assistance is sought and offered when required.

Key Accountability 5: Facilitates, monitors and adheres to SJ Group policies, procedures, systems and controls for all financial processes.

Key Activities:

• Provide support to the South-East Asia Finance team with key business initiatives and focus areas within area of specialism;
• Comply with SMEC finance policies and procedures including the maintenance of adequate records;
• Obtain appropriate authorizations under the Delegation of Authority;
• Interaction with all levels within the business
• Attend required meetings with key internal clients and stakeholders;
• Input, as appropriate to opportunity management, project management, monthly reviews in liaison with relevant stakeholders.

Key Outcomes:

• Activities are aligned with business goals and business strategy objectives;
• Quality and integrity of data maintained and zero non-compliances on financial processes;
• The Delegation of Authority is strictly followed;
• Timely resolution of issues to the satisfaction of key internal stakeholders;
• Timely and effective communication of key financial information;
• Timely and accurate financial reporting.

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