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Now Hiring! Retirement Services Assistant (Operations & Policy Analyst 1)

The Centralized PERS (CPERS) unit resides within the Office of State Controller. This unit is responsible for administering, reporting and ensuring that state agency employee PERS information is accurate and state employee retirement data is correctly posted to PERS member accounts. CPERS works to research, analyze, audit and correct complex state employee data which spans decades of information, crosses multiple operational systems, and includes application and interpretation of PERS specific legislation and policy parameters which differ from traditional state agency policies.

As the Retirement Services Assistant you will act as a liaison between state agencies, Public Employee Retirement System (PERS) staff and employees to resolve retirement account discrepancies and ensure consistent administration of retirement accounts for more than 55,000 current State of Oregon employees, terminated employees and retirees. You will research employee records and determine corrective actions necessary to allow suspended records to post and ensure employee retirement accounts are accurate and consistent across all state agencies. Additionally, you will provide guidance, administrative, analytical and technical advice and support in implementation and ongoing administration of the statewide PERS pension plan and other special project assignments.

Review the full position duties, details, and working conditions here.

This Is What You Need to Qualify

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; OR

• Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.

Desired Attributes:

• Intermediate knowledge and understanding of state human resources, payroll and/or PERS functions and information systems as they relate to processing of state employee personnel, payroll and retirement account transactions.

• General knowledge of state laws, rules, and policies related to the state’s pension program and their impact on state government employees and PERS reporting.

• Basic knowledge and understanding of information technology as it relates to processing of state employee personnel, payroll and retirement account transactions.

• Ability to analyze data and problem solve.

• Proactive, detail and solution oriented with the ability to organize and prioritize completing deadlines.

• Demonstrated communication and team player skills.

Preference Statement:

Preference may be given to those candidates with prior experience working in payroll, human resource or retirement/pension services.

Benefits of Joining Our Team

At DAS, we are committed to innovation, continuous improvement, outstanding service delivery, and support for each other as professionals and as people. We believe hiring highly skilled, diverse employees is key to cultivating positive results, well-informed outcomes, and value the unique skill set and perspective of all our team members.  

Our amazing benefits include: 

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.  Optional benefits including life insurance, disability, FSA, and more

• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service. 

• Career Development: Opportunities for professional growth and advancement. 

• Get There - Oregon’s easy-to-use carpool matching tool and trip planner. 

• Public Service Loan Forgiveness: You may qualify for the PSLF program.

• This position is a hybrid role and will be expected to work in Salem Oregon at a minimum of 1-2 days a week. Applicants must be willing to relocate or live within commuting distance upon accepting an offer. Terms of hybrid work and the work schedule will be discussed and agreed upon with the successful candidate and hiring manager.

How to Apply

• Click on the "Apply" link above to complete your online application and submit by the posted closing date and time. For step-by-step instructions click apply to work for the state or current state employee.

• Required Documents: cover letter and resume

• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired skills and attributes listed above. Failing to attach required documents may result in disqualification of your application. Take a look at What you need to know to get the job for more amazing tips and guidance.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. 

• Complete any supplemental questions through Workday.

• Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Additional Details

• This announcement is for one, full-time, permanent, SEIU represented, Retirement Services Assistant (Operations & Policy Analyst 1) position.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the updated job offer process following Pay Equity.

• Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides or provide an effective alternative method of transportation.

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  NOTE: If claiming preference please be sure to check your Workday account for pending tasks in the “My Tasks” section at the top of the Candidate Home page.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Nancy Karnas at: [email protected] | 971-719-3083.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.