POSITION SUMMARY:

The Project Manager is responsible for the coordination, execution, and completion of projects relevant to the Department of Medicine. This individual will oversee all aspects of the project(s), including: defining project scope, goals and deliverables, set deadlines, assign responsibilities, manages project spending, monitor and summarize progress of the project(s). This individual brings attention to detail when preparing reports for upper management, including data analysis, expense and revenue forecasting, and ad hoc reporting. The Project Manager is expected to work in-person, on-campus during work hours. After the 90 day probationary period, a hybrid work schedule may be considered.

Position: Project Manager

Department: Medicine Administration - Billing & Compliance

Schedule: Full Time

ESSENTIAL DUTIES & RESPONSIBILITIES:

Project Management:

• Direct and manage project development from beginning of project lifecycle to end by defining project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders.
• Effectively communicate project expectations to team members in a timely and clear fashion and offer coordination as necessary.
• Partner with the Sr. Administrative Director to submit budget proposals, and recommend subsequent budget changes where necessary. Together you will make budget decisions based on basic revenue model and P/L, while maintaining budget to cost projections.
• Set and continually manage project expectations with team members and other stakeholders by delegate tasks and responsibilities, identify and resolve issues and conflicts within the project team, identify and manage project dependencies, plan and schedule project timelines, track and follow-up on deliverables.
• Coach, mentor, and motivate project team members, and encourage them to take positive action and accountability for their assigned work.
• Develop and deliver project progress reports and presentations. Analyze results and troubleshoot problem areas, as needed. This will also define project success criteria and disseminate the information to the project team.
• Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
• Conduct project post implementation review and create a recommendations report in order to identify successful and unsuccessful project elements.
• Perform other duties as required for the success of the project.

Data Analytics and Reporting:

• Collect, organize, and maintain data from multiple sources, including research databases, clinical systems, administrative systems, and other institutional sources.
• Develop and maintain databases, spreadsheets, and data tracking tools to ensure accurate and accessible information.
• Clean, validate, and reconcile data to identify and resolve inconsistencies, errors, and missing information.
• Analyze quantitative data using appropriate statistical and analytical methods.
• Identify trends, patterns, relationships, and outliers within datasets.
• Develop recurring and ad hoc reports, dashboards, and data visualizations.
• Create clear tables, graphs, and presentations to communicate findings to technical and non-technical audiences.
• Develops and executes the analytic strategy for assigned projects, utilizing techniques to evaluate performance, predict future outcomes, and provide insight to areas of potential improvement.

Administrative Support:

• Provides direct administrative support to the Department of Medicine Vice Chair(s) and Sr. Administrative Director.
• Includes development and implementation of project charters, project schedule and communications plans.
• Responsible for the managing and updating the Department of Medicine Research website.

JOB REQUIREMENTS

EDUCATION:

• Bachelor’s degree in Business Management or field related to the project.

• Advanced degree preferred.

CERTIFICATIONS, LICENSURES, & REGISTRATIONS:

• Project Management Certification (PMP) from the Project Management Institute (PMI) is highly desired.

EXPERIENCE:

• Requires at a minimum 5 years work experience with at least 3 years of direct project management experience, including managing all aspects of process development and execution.
  

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of project management methodologies is required.
• Strong written and oral communication skills.
• Strong familiarity with project management software, including Scheduling, Planning, Tracking, Cost Control and Budgeting Tools.
• Familiarity various software programs and strong computer skills may be required. Proficiency in one or more of the following products may be required: PowerPoint/Excel/Word/Access, as well as Outlook, and Visio).
• Experience at working both independently and in a team-oriented, collaborative environment is essential.
• Leadership skills and ability to be persuasive, encouraging, and motivating.
• Ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Ability to work cooperatively with other members of the team and staff, ability to handle frequent interruptions and adapt to changes in workload and work schedule; to set priorities and solve problems; to respond quickly to emergency requests.
• Strong interpersonal skills to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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