ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized, responsive, and comfortable coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment. Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience translating client needs into accurate, timely, and well-coordinated deliverables. 

Key Responsibilities 
Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.

• Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams.

• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments. 

• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.

• Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.

• Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination.

• Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures.

• Monitor deadlines, identify risks or gaps, resolve routine issues, escalate concerns as appropriate, and communicate project status clearly.

Basic Qualifications

• Bachelor’s degree in business, communications, social sciences, or a related field, or equivalent relevant experience.

• 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance. 
• 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams.

• 2+ years experience organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes.

• 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

• 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems.

Preferred Skills/Experience 

• 5+ years of project coordination experience.

• Demonstrated ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining accurate records and attention to detail.

• Experience supporting NIH or other federal health agencies or government contracts.

• Experience coordinating scientific meetings, workshops, and webinars, or other events, including speaker and attendee communications.

• Experience updating websites or SharePoint sites, managing event registration systems, and supporting digital communications such as newsletters, event listings, or social media content.

• Ability to work independently and collaboratively with diverse stakeholders.

• Experience creating reports and dashboards with Google Analytics data studio.

• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Meeting Professional (CMP), Certified Government Meeting Professional (CGMP), or related credential.

• Familiarity with public health, biomedical research, dietary supplements, rare diseases, clinical research, or other scientific subject matter.

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration.  Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.

Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: