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General Description:

Provides high level Program Coordinator support to the Director and Assistant Director for the Heckerling Institute on Estate Planning

Position Summary:

The Program Coordinator serves as faculty support for Institute Director, Assistant Director and other office staff as needed. Reports to the Institute’s Director and Assistant Director.  Employees in this position should be detail oriented, have excellent communication, organizational, and computer skills, and be able to multi-task.  This position his high paced; and requires someone with the ability to make judgment decisions in prioritizing deadlines that have optimal impact on the programs timelines.

CORE JOB FUNCTIONS

1. Acts as a liaison to program constituents.

2. Assist with the preparation and/or delivery of program content.

3. Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University.

4. Coordinates the collection, compilation, and analysis of program activity data.

5. Drafts comprehensive, statistical, and/or narrative program reports and evaluations, and monitors program effectiveness, making suggestions for revisions when appropriate.

6. Coordinates the scheduling of program components.

7. Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings.

8. Assists with the development and implementation of program marketing.

9. Provides assistance and support for participants and/or program constituents in all administrative aspects of the program and maintains files and/or program data.

10. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School Diploma or equivalent/relevant experience, certification or license

Experience:

Minimum 1 year of relevant experience required

Knowledge, Skills and Abilities:

- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

- Teamwork: Ability to work collaboratively with others and contribute to a team environment.

- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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