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Work Shift

Job Summary

The Manager Pharmacy shall plan, organize, and supervise all pharmaceutical and financial activities occurring in his/her respective pharmacy, Such proceedings shall comply with the policies and procedures established by the WellStar Health System, federal, state and local laws governing the practice of pharmacy, and the rules and standards established by the regulatory agencies (JACHO, Medicare, etc.) involved in provision of health care. The Manager Pharmacy reports to the Director of Pharmacy

Core Responsibilities and Essential Functions:

General Pharmacy Management

•Responsible for the day to day pharmacy operations for the pharmacy he/she supervises (reports to the Director of Pharmacy)

• Trains/instructs (or delegates responsibility thereof) pharmacy personnel on their required duties upon hire or modification of programs and systems •Supervises pharmacy personnel in the performance of their duties

• Provides distributive and clinical services during pharmacists’’ vacations, illnesses, LOAs, etc, as well as, during short staffed periods resulting from resignations and/or volume increases

•Counsels or takes disciplinary action as necessary when pharmacy personnel violate established policies, procedures, rules, regulation or accepted standards

• Interviews/hires personnel as required

Assists Pharmacy Director

•Assists the Director of Pharmacy in writing and implementing department and system policies and procedures pertaining to drug distribution, use and control •Maintains the pharmacy in a state of readiness for federal, state and local regulatory agency inspections (e.g. JACHO, drug inspectors, etc)

• Establishes work schedules to provide sufficient personnel to meet the needs of the facility (as approved by WellStar’s senior management and board through the budgetary process).

•Adheres to and enforces the rules and regulations established by the Georgia State Board of Pharmacy

•Maintains active licensure and certifications for the department and personnel if applicable

• Ensures that the distribution and administration of controlled substances DEA, CII – Cv are properly monitored and documented. Investigates and reports substitutive variations to appropriate personnel

•Assists the director of pharmacy in preparing the annual operating budget and capital budgets

Pharmacy Services

• Performs annual review and submit for merit increased for pharmacy personnel (direct reports)

•Reviews monthly financial reports, contacts Accounting department (analyst) to notify of discrepancies and provides information to the Director of Pharmacy concerning significant variances.

•Monitors revenues and expenses to identify deficiencies or excesses •Arranges for and supervises the pharmacy’s annual inventory

• Participates in or delegates responsibility for chart audits requested by management, internal audit, third party payers, etc.

•Supervises the drug purchasing program with emphasis on the use of AGPO and IDN contracts (investigates purchasing options to reduce overall pharmacy system expense)

•Conducts and documents monthly staff meetings

•Serves on hospital specific committees, e.g. Nurse/Pharmacy Committee, etc.

•Serves on Pharmacy based system committees as requested by the Director of Pharmacy provides or arranges for in-service education for pharmacy personnel, nursing and ancillary services as needed

• Ensures that the pharmacy department is properly maintained (appropriately cleaned by housekeeping, controlled by security and equipment properly functioning through maintenance or bio engineering)

•Communicates issues and concerns, both internal and external, to the Director of Pharmacy

•Maintains open communications to the Site Administrator, Nursing Director and Ancillary Department Managers

•Assumes other responsibilities as required to maintain high quality pharmacy services

Required Minimum Education:

• Bachelors Pharmacy required or Doctorate Pharmacy Preferred

Required Minimum License(s) and Certification(s):

All certifications are required upon hire unless otherwise stated.

• RPH - Reg Pharmacist

Required Minimum Experience:

Oriented and knowledgeable in the specialized functions of a hospital pharmacy.
Worked a minimum of five (5) years in a hospital pharmacy
Worked in a supervisory capacity in a hospital pharmacy for a minimum of one (1) year or in a clinical or community setting for a period of two (2) years
General knowledge of hospital financial systems (responsibility reports, budgetary process, billing programs, etc).

Knowledge of healthcare reimbursement and pharmacy purchasing

Knowledge of the various pharmacy technologies available.

Knowledge of computerized pharmacy systems; preferably hospital pharmacy based computer systems.

Knowledge of Federal and State laws and regulatory guidelines governing pharmaceutical practice and the use of controlled substances.

Required Minimum Skills:

Demonstrated leadership qualities.

Ability to supervise both exempt and non-exempt employees.

Ability to work with other Hospital and System leaders.

Ability to address Medical Staff Leaders on issues pertaining to pharmacy. Ability to communicate effectively (verbal and written).

Strong customer service attitude.

Moderate computer skills (Microsoft Office).

Ability to think/act independently as required by situation – adept at change management.

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