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Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools is seeking an experienced Operations Coordinator to provide critical operational support for our Kapālama Campus Facilities team. This position plays a key role in ensuring the seamless delivery of campus maintenance and support services by coordinating activities across multiple departments, including trades, custodial, grounds, facility use, and transportation services.

As a central hub for operational coordination, this role oversees service requests, facility and vehicle scheduling, contract and records management, compliance tracking, reporting, and administrative processes that support daily campus operations. The successful candidate will manage requests for service, monitor budgets and expenses, coordinate vendors and contractors, process accounts receivable, and maintain accurate documentation in compliance with organizational policies.

This position also serves as the division's CMMS (WebTMA) super-user, supporting asset management, preventive maintenance scheduling, work order tracking, and operational reporting. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities while building strong relationships with staff, vendors, and campus stakeholders.

If you thrive in a fast-paced environment and enjoy supporting the infrastructure and services that keep a vibrant campus running efficiently, we invite you to join our team and contribute to the mission of Kamehameha Schools.

Job Summary

Provides various complex operational support to the division to include, but not limited to leadership and supervision of internal and external maintenance and support services, reporting, tracking, monitoring and managing files, contracts, documents and records.  Manages, documents and coordinates space reservations relative to facility use, vehicle use and service delivery to include all associated costs.

Essential Responsibilities

• Coordinates internal campus maintenance and support services, and provides guidance to office staff.
• Coordinates external campus maintenance and support services. 
• Coordinates and documents activities relative to facility use, vehicle use, work requests and program support.
• Provides operational support with special projects on division policies and procedures, maintains compliance and safety records, schedules compliance training, processes account receivables
• Coordinates division record keeping consistent with the KS record retention policy.  Ensures the accuracy and consistency of files maintained within the division.

Other Duties as Assigned

Kapalama Campus

• Acts as divisional super-user for CMMS (Web TMA).  Responsibilities include, but not limited to: maintains asset inventory, preventative maintenance schedules and work order tracking and reporting.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

• Associates Degree.
• More than 5 years of related work experience.
• Valid driver's license to travel around campus and to off-campus sites.
• Knowledge of supervisory principals and practices.
• Excellent interpersonal skills to interact with various audiences.
• Proficiency in the use of microcomputers and related spreadsheet, word processing, scheduling applications.  Proficient in the use of Power Point in preparing presentation and discussion documents.
• Knowledge of the utilization and application of scheduling software (MS Project) and interfaces with cash flow spreadsheets.
• Excellent verbal and written communication skills to communicate effectively with all levels of staff.

Preferred Qualifications

• Bookkeeping or accounting experience.
• Experience working in an organization with various trades.
• Knowledge of Human Resources regulations and practices.
• Knowledge of U.S. Postal Regulations.
• Knowledge of KS organizational structure.

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• This position may involve traveling to various locations, including neighbor islands to conduct business.
• Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For internal use only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please contact us at [email protected] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms).  Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.  

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Compensation and Benefits

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

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