Opportunity  

The HR Assistant plays a key role in supporting the People Team by managing daily administrative and operational tasks. This role ensures smooth and efficient HR processes across recruitment, onboarding, offboarding, employee relations, benefits administration, payroll preparation and general compliance. The HR Assistant also contributes to wider People Team initiatives and supports the Senior People Team through the annual R&P process to ensure alignment between people strategy and organizational goals.

This is a full-time permanent reporting to the HR Manager.

About the Role

Your main responsibilities will include:

Recruitment & Onboarding

• Support the recruitment process, including preparing offer and contract paperwork, coordinating background checks, and conducting pre-boarding calls.
• Liaise with hiring managers to organize new joiner inductions and ensure all onboarding materials are ready.
• Work closely with ICT to arrange system access and equipment for new starters.
• Organise and facilitate onboarding sessions and ensure a smooth transition for all new hires.
• One-month check-ins (stay interviews) with new joiners (Associate level and below)

Employee Records & Administration

• Maintain accurate and confidential employee records in HR systems.
• Keep the HR team and wider business updated on joiners, leavers, and absences.
• Prepare HR reports and assist with audits, compliance checks, and data accuracy.

Leaver Process

• Liaise with mentors and managers to manage the leaver process from start to finish.
• Stay in regular contact with leavers throughout their notice period, ensuring they understand next steps and all requirements are completed.
• Prepare and send leaver paperwork, update trackers and systems, and coordinate with ICT and support teams to ensure all actions are completed.
• Schedule and conduct exit meetings (ADs and below), arrange equipment collection, and ensure system updates are completed.
• Coordinate with ICT and other support teams to ensure all leaver-related actions are completed promptly.

Benefits & Payroll Support

• Support employee benefits administration, including enrolment and responding to related queries.
• Liaise with benefits providers to help resolve employee issues and maintain up-to-date records.
• Assist in monthly payroll by collecting and verifying information to ensure accurate processing ready payroll cut off.

HR Operations, Projects & Compliance

• Support implementation of HR policies and ensure compliance with workforce laws and internal procedures.
• Assist in organising employee engagement initiatives, wellbeing programs, and HR communications.
• Contribute to HR and People Team projects, including process improvements, data reporting, and system updates.
• Provide logistical and administrative support to the People Team on cross-functional projects such as wellbeing programs, diversity initiatives, and performance development activities.
• Support the review and improvement of HR policies and Regional Handbooks, balancing best practice with practical application and with current local legislation.
• Managing the People Pages on The Hub – identifying and suggesting relevant content to share.

Annual Review Process Support

• Partner with senior HR team members to prepare for and coordinate the Annual Review process.
• Gather and maintain accurate data for performance reviews, promotions, and workforce planning.
• Support communication, scheduling, and documentation for Remuneration & Promotion (R&P) meetings.
• Track and follow up on review outcomes to ensure consistency and timely completion.

What We're Looking For

We’re seeking someone who brings:

• At least 12 months experience in a HR Administration or Recruitment Administration role, ideally within a professional or corporate environment.
• Proven experience in payroll and onboarding
• Understanding of the employee lifecycle
• Strong organisational and time management skills, with the ability to adapt to shifting priorities.
• Confident use of Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Clear written and verbal communication skills.
• A proactive, reliable, and adaptable approach, with strong problem-solving skills.
• A positive team player who can also work independently.
• Professionalism, discretion, and enthusiasm to learn and grow.
• Experience with SAGE and performance leader is highly desirable
• CIPD qualification is desirable

Why Join Us

Whether you are joining a client facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of employee benefits to support your financial future, health and wellness, family and community and continuous professional development.