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Job Category:

Employment Type:

Job Profile:

Job Summary:

This position will be responsible for assisting SVM Facility Services with mail room management, key log system management, delivery of SVM mail and packages, general housekeeping of common spaces,  locker assignment and tracking, and maintenance building walk throughs. 

Key Job Responsibilities:

• Utilizes basic equipment to repair and maintain basic machinery, equipment, and facility property under close supervision to prevent further damage and ensure optimal operation 10%

• Assists with routine facility inspections and monitors cleanliness 10%

• Assists trades, crafts, vendors, and technical staff with construction, design, and operational maintenance as needed 10%

• Escalates and documents issues according to established policies and procedures 10%

General maintenance and monitoring of copy equipment. Ensure all machines have paper, toner, staples, etc. Onboard and offboard students and faculty in machines and assign codes to users.

• Sets up and tears down equipment for institutional meetings and events 15%

Receive and distribute daily mail, monitor and maintain faculty and staff mailboxes. 5%

• Assists with inventory and distribution of deliveries to appropriate entities under close supervision 25%

Manage key distribution and cataloging system. Coordinate and follow up with faculty and staff to pick up and drop off keys. 5%

Maintain records of locker assignments, locks and key boxes. Prepare lockers for incoming students and clean out lockers at the end of each year. 5%

Department:

SVM Administration, Facility Services

Compensation:

Minimum compensation is $36,421 annually. Compensation will be based on qualifications and experience.

Required Qualifications:

2 years of related experience

Experience and comfortable with using Microsoft programs (e.g., Excel, Word, and Outlook email and calendaring)

Preferred Qualifications:

Education:

High School Diploma - minimum

How to Apply:

Upload a cover letter describing your experience and qualifications as they relate to this position and a current resume.

Contact Information:

For questions regarding the application process, please contact Nancy Parkinson, [email protected]  For questions regarding the position, please contact Mark Thomas, [email protected] 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.