Who we are

The role

The day-to-day

• Plan, schedule, and oversee broader maintenance activities, coordinating external contractors and vendors to ensure work is completed to a high standard, on time, and within budget. 

• Own the visitor experience end-to-end — managing access, sign-in procedures, security protocols, and ensuring guests are greeted professionally and in line with site requirements. 

• Partner with People/HR teams to ensure new team members are set up for success, including workspace preparation, access, equipment, and a smooth first-day experience. 

• Oversee general office operations, including supplies, equipment, space planning, and the overall day-to-day functioning of the workplace. 

• Help maintain a safe, compliant working environment in line with relevant regulations and company standards. 

You should apply if you

ou should apply if you 

• Proven experience in facilities management, office management, or a similar operations role. 

• Practically minded with strong hands-on skills for minor repairs and maintenance tasks. 

• Comfortable managing utilities, vendors, and maintenance schedules. 

• Highly organized, with the ability to juggle multiple priorities and respond quickly to issues as they arise. 

• Excellent interpersonal skills — you're approachable, professional, and a natural at making people feel welcome. 

• Discreet and reliable, with an understanding of the security and confidentiality requirements of a sensitive working environment. 

• Based in or able to commute reliably to Martinsburg, WV (this is an on-site role) 

• US Citizenship  

Note: We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarized in a few bullet points. 

Nice to Have

• Prior experience working in the defense, national security, or government sector is a strong plus, though not a hard requirement. 
  
  
• Experience working with Mobile Device Management tools like Intune and Jamf. 

• Experience working with PowerShell or Python to automate workflows. 

• Experience working in a fast-growing startup or a high-paced, dynamic environment. 
  
  
• Willing to Travel: You are open and excited to occasionally travel to support regional facilities, specifically to our manufacturing facility. 

Join Helsing and work with world-leading experts in their fields 

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defense industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practice responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• A focus on outcomes, not time-tracking

• A generous compensation and benefits package (in addition to base salary) that includes, but may not be limited to, insurance coverage (medical and travel), flexible paid time off, paid holidays, and remote and/or hybrid work available depending on position. All compensation and benefits are subject to the terms and conditions of the underlying plans or programs, as applicable and as may be amended, terminated or superseded from time to time.

Helsing is an Equal Opportunity Employer. We will consider all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetics, or any other characteristic protected by applicable federal, state, or local law.