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Review property records, legal documents and other records to identify proper location in electronic systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan and upload document images into database. Records and track progress in spreadsheet. Audits files against spreadsheet and communicates issues to team and management. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.

JOB RESPONSIBILITIES 

• Review contracts, property records, order forms and other paperwork to determine correlation
• Sort paperwork according to established rules and criteria
• Navigate database in order to find document locations based on available paperwork
• Scan and/or upload documents into database, ensuring readability and accurate file names
• Track scans in Excel spreadsheet, confirming contents of file align with information in spreadsheet
• Identify personal/sensitive information and shred according to company policy
• Recognize discrepancies between records, file names, spreadsheets and communicate to team and management in a timely fashion
• Physically retrieve/relocate records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform tasks as needed
• Perform quality reviews of scans and uploads
• Manages workload and provides summary reports to management when necessary
• Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines
• Identifies opportunities to streamline tasks associated with daily work functions
• Adapt to changing work requirements and environment as needed

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• Preferred experience, 2 years in area requiring strong attention to detail (e.g., experience auditing contracts and financial records) preferred

Knowledge, Skills & Abilities

• Problem solving abilities
• Proficiency in Microsoft Word, Excel and Outlook
• Highly detail-oriented with a careful eye for quality control and presentation of work
• Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
• Verbal communication skills; ability to articulate project status as needed

Postal Code: 33759

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Clearwater