Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

Tender Office Supervision

·    Coordinate the team’s day-to-day activities, assigning priorities, workloads and responsibilities in line with deadlines.

·    Monitor tender progress and ensure adherence to the schedule for submissions, clarifications, awards, contract execution and renewals.

·    Review the completeness and quality of the team’s deliverables before finalization.

·    Define and maintain standards, checklists, operating procedures and templates for tender and contract management.

·    Ensure operational continuity, adequate activity coverage and appropriate escalation management.

Contract Analysis and Tender Management

·    Analyze tender documentation, specifications, tender rules, general and special terms and conditions, and technical and administrative annexes.

·    Identify obligations, constraints, service levels, penalties, guarantees, liabilities, payment terms, indexation mechanisms, termination, renewal and cancellation conditions.

·    Flag critical clauses, ambiguities and potential contractual risks, proposing alternatives or mitigation actions.

·    Coordinate input from Sales, Finance, Legal, Quality, Regulatory, Operations, Supply Chain, Clinical/Technical and other relevant functions.

·    Support the preparation of bids, responses to clarification requests, administrative documentation and compliance matrices.

·    Ensure alignment between tender requirements, the submitted bid, the signed contract and the organization’s operational capabilities.

·    Support the post-award phase by ensuring a structured handover of information to the functions responsible for contract execution.

Governance, Compliance and Risk Management

·    Ensure activities comply with company policies, internal procedures, compliance requirements and applicable procurement and contract regulations.

·    Partner with Legal and Compliance to manage non-standard clauses, conflicts, exceptions and non-compliance risks appropriately.

·    Prepare periodic reports on the tender pipeline, deadlines, issues, risks, approval status and key performance indicators (KPIs).

People Leadership and Team Development

·    Provide guidance, coaching and feedback to Contract Analysts and Tender Specialists.

·    Set individual and team objectives aligned with the Tender Office’s priorities.

·    Foster the development of technical, organizational and stakeholder-management skills.

·    Promote a culture of collaboration, accountability, accuracy and continuous improvement.

·    Contribute to recruitment, onboarding, training and performance management processes.

Continuous Improvement and Digitalization

·    Identify opportunities to reduce manual work, duplication, errors and cycle times.

·    Improve tracking tools, document repositories, dashboards and approval workflows.

·    Contribute to digitalization, automation and harmonization projects for tender and contract management processes.

·        Share best practices with other countries, functions or regional/global teams.

Key Stakeholders

·    Internal: Sales, Marketing, Finance, Legal, Compliance, Quality, Regulatory, Supply Chain, Operations, Customer Service, Pricing, IT and local/regional leadership.

• External: contracting authorities, purchasing bodies, customers, partners, suppliers, consultants and law firms, within the scope of assigned responsibilities.

Education

·    Bachelor’s or master’s degree in Law, or an equivalent discipline.

·    Specialist master in procurement, contract management, public procurement or compliance is an advantage.

Experience

·    Approximately 5–8 years of experience in contract management, tender management, procurement, a tender office or a similar function.

·    Experience managing public and/or private tenders, preferably in healthcare, medical devices, pharmaceuticals or other regulated sectors.

·    Experience in the operational coordination of people or cross-functional activities.

·    Familiarity with approval processes, contract negotiation, exception management and post-award activities.

·        Prior experience in leading and managing teams will be considered an advantage.

Technical Skills

·    Strong ability to read and interpret contractual and tender documents.

·    Knowledge of key contractual risks and mitigation mechanisms.

·    Ability to build compliance matrices, risk assessments, trackers and progress reports.

·    Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and Teams/SharePoint or equivalent tools.

·    Ability to use contract lifecycle management, tender management or document management systems.

·        Fluent in both written and spoken English

Behavioral Competencies

·    Inclusive leadership and ability to develop people.

·    Excellent organizational and prioritization skills.

·    Accuracy, attention to detail and a strong focus on quality.

·    Analytical thinking and ability to translate complex information into operational decisions.

·    Clear, assertive and collaborative communication.

·    Ability to influence stakeholders without relying on hierarchical authority.

·    Proactive risk and escalation management.

·    Resilience and ability to work under pressure with tight deadlines.

·    Integrity, discretion and awareness of compliance requirements.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

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Recruitment Fraud Alert 

We are aware of phishing scams targeting job seekers. Please keep the following in mind: 

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. 

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. 

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. 

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [email protected]. 

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

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