Entity:

Finance

Job Family Group:

Procurement & Supply Chain Management Group

Job Description:

Overview

At bp, we’re reimagining energy for people and our planet. We have a daring ambition be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new Finance Performance and Control - FBT centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS centre will drive modern digital solutions and agile ways of working.

Key Accountabilities and challenges

The Analyst, Order Management role is responsible for executing day-to-day procurement transactions supporting Travel America operations. The role focuses on accurate and timely processing of Purchase Orders, handling supplier and business queries, supporting invoice resolution activities, and ensuring compliance with procurement processes and controls.

The role works closely with business stakeholders, suppliers, Accounts Payable, Payments teams, and procurement colleagues to ensure efficient procurement service delivery.

Purchase Order Processing

• Create Purchase Orders in Coupa based on approved procurement requests.
• Process PO amendments, revisions, closures, and cancellations.
• Validate procurement requests to ensure required information and approvals are present.
• Maintain accurate procurement transaction records and supporting documentation.

Supplier & Business Support

• Respond to procurement-related queries from business stakeholders and suppliers.
• Follow up with suppliers regarding PO acknowledgements and order status updates.
• Support resolution of supplier issues related to orders and invoicing.
• Escalate complex issues appropriately to Senior Analysts or Team Leads.

Invoice Resolution Support

• Work with Accounts Payable and Payments teams to resolve invoice processing exceptions.
• Assist suppliers in resolving invoice and payment-related queries.
• Support investigation and resolution of three-way match discrepancies when applicable.
• Monitor open issues and ensure timely follow-up to closure.

Compliance & Quality

• Follow established procurement policies, procedures, and controls.
• Ensure transactional accuracy and adherence to SLA requirements.
• Maintain high standards of data quality within Coupa.
• Participate in quality reviews and corrective actions where required.

Team Collaboration

• Work collaboratively with Procurement Operations, AP, Payments, Sourcing, and Procurement Excellence teams.
• Participate in team meetings, training, and knowledge-sharing activities.
• Support continuous improvement initiatives and process standardisation opportunities.

Qualifications, Competencies & Mindset

Essential Education & Experience

• Bachelor’s degree in management, Business, Engineering, Finance, Accounting, or related field
• Minimum 2-4 years years of Procurement Operations, Order Management, or Procure-to-Pay experience.

• Experience working with Coupa, SAP, Ariba, or similar procurement systems (Coupa preferred)
• Understanding of Purchase Order processes and procurement transactions.
• Good in verbal and written communication
• Strong attention to detail and organisational skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred

• Experience supporting global procurement operations.
• Exposure to invoice resolution and supplier support activities.
• Knowledge of procurement controls and compliance requirements.

Key Success Measures

• PO processing accuracy.
• Productivity and throughput.
• SLA compliance.
• Invoice issue resolution support.
• Supplier and stakeholder satisfaction.
• Data quality and compliance adherence.
• Team collaboration and continuous improvement participation.

Mindsets

• Own your success - Accountable for delivering innovative business outcomes; Seeks opportunities to improve and digitize process delivery; Adheres to safe and ethical work practices
• Think big - Actively builds own knowledge, capabilities and skills for the future; Values teamwork and collaborates to achieve results
• Be curious - Willing to suggest new ways of working, processes and technologies; Ensures the delivery and improvement of digital solutions to benefit customers
• Effortless customer experiences - Understands customer needs and delivers digital seamless self-service customer experiences
• Digital first - Applies creative digital solutions to solve problems

Key Competencies

• Operational Excellence - Has a sound understanding of process and workflow streamlining, problem resolution and change management
• Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans
• Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state
• Digital Fluency - Effectively uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data.
• Analytical Thinking - Systematically breaks down a complex problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information.
• Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights.
• Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new ideas, projects and opportunities.
• Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the stakeholder. Knows when and how to use the chain of command.
• Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and solve problems
• Relationship Management - Establishes and maintains relationships with peers and internal business partners to achieve results.
• Business Acumen - Identifies new or alternative approaches to performing business activities more efficiently.

Join our Team and advance your career as an Ethics & Compliance Liaison, Finance FBT!

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to encouraging an inclusive environment in which everyone is respected and treated fairly.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility tools, Business Acumen, Business Requirements Analysis, Category Strategy, Digital Fluency, Influencing, Management of Change, Negotiating, Negotiation planning and preparation, Product and market intelligence, Stakeholder Management, Supplier Relationship Management

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.