Reports To: Audit Analyst II
FLSA/Grade: Non-Exempt /8
As part of the Massachusetts School Building Authority (MSBA) Audit Team, conduct audits of participating school districts’ monthly reimbursement requests and perform closeout audits of school construction projects once completed. Provide training and support to internal and external users of the MSBA’s Progress Payment (Pro-Pay) system.
Essential Function and Responsibilities
Auditing of Reimbursement Requests
Review reimbursement requests along with submitted invoices for construction projects ranging from $1 million to $400 million. Identify essential invoice elements, cost attribution, classification, rendered services, and purchasing merchandise.
Identify any categorically ineligible costs, unrelated costs, scope exclusions, accounting errors, and duplicate costs.
Proactively communicate with stakeholders regarding missing materials and/or clarification of identified issues with reimbursement submissions.
Organize invoices related to the ProPay System requests.
Work closely with Capital Planning and Finance team members to review requests for reimbursements ensuring timely payment to school districts
Assist with tracking projects entering closeout and cataloging required documentation.
Perform closeout audits of completed school construction projects and prepare audit reports for review in a timely manner for further review by other internal departments and Finance Audit manager.
Prepare closeout packages, including the grant letter, acceptance policy, acceptance/non-acceptance form, closeout index, etc. to be sent to the districts.
Assist with archiving of final closeout audits.
Work with the Director of Audit and/or Financial Audit Manager to review and update MSBA internal controls and policies related to reimbursement requests.
Maintain sufficient records to support an audit trail.
Create and maintain relevant reports as needed and as requested by internal and external constituents.
Prepare various ad hoc requests requiring complex analysis, as requested
Respond to employee and management inquiries as needed.
Training Coordination
Participate, provide outreach, training, and other support in the MSBA’s training sessions for districts and Owner’s Project Managers (OPMs”).
Operations Analysis
Collect data and perform research to provide various reports on the status of projects in the pipeline and inform prioritization of request review and audit preparation.
Assist with data requests related to the MSBA’s annual financial audit and any cross-training related to financial statements support.
Other Duties:
Assist the Director of Audit and Financial Audit Manager with the MSBA’s fixed asset inventory, including participation in an annual reconciliation of MSBA’s fixed assets.
Perform other duties as assigned.
Maintain regular attendance.
Required Education, Experience and Skills
Bachelor's degree with a major in accounting, business administration or business management.
Two to four years of full-time professional experience in accounting or auditing.
Proficiency with Microsoft Office Suite and other Office applications.
Ability to work hybrid schedule - minimum of two (2) in-office days per week
Knowledge of the principles and practices of auditing and accounting.
Knowledge of the methods of general report writing.
Ability to perform mathematical calculations using formulas to solve accounting problems.
Ability to follow oral and written instructions in a precise, understandable manner.
Ability to gather information by examining records and documents, and through inquiry.
Ability to maintain accurate records and prepare general and financial reports.
Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence.
Ability to exercise sound judgment and to exercise discretion in handling confidential information.
Ability to prioritize workload to meet deadlines.
Ability to work independently and in a team setting.
This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
