Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

Key Responsibilities

Executive Support & CEO Office Coordination

• Provide direct secretarial and administrative support to the CEO Office, including diary management, meeting scheduling, logistics coordination, travel arrangements, and general administration.
• Manage competing priorities, appointments, and meeting requests for the CEO and CEO Office.
• Prepare and organise meeting materials, agendas, papers, and supporting documents.
• Handle confidential correspondence, records, and information with discretion and professionalism.
• Track and follow up on actions, requests, and deliverables to ensure timely completion.

Meeting & Governance Support

• Coordinate meetings for the CEO, Chief of Staff, and other senior leadership forums as required.
• Support preparation of agendas, packs, minutes, and action logs.
• Assist with tracking decisions, follow-up items, and key deadlines.
• Ensure meeting logistics run smoothly and information is circulated accurately and on time.

Administrative & Coordination Support

• Maintain organised filing systems, records, and documentation for the CEO Office.
• Support preparation of presentations, letters, emails, and other correspondence.
• Manage incoming queries and route requests appropriately.
• Provide general office administration and coordination support to enable efficient day-to-day operations.

Stakeholder Support

• Liaise with internal stakeholders to coordinate meetings, information requests, and follow-ups.
• Build effective working relationships across the organisation to support the CEO Office.
• Help ensure clear and timely communication of priorities, schedules, and actions.

Project & Task Support

• Support ad hoc tasks, small projects, research, and information gathering as required by the CEO Office.
• Assist in tracking progress on key tasks and preparing basic summaries or updates.
• Provide practical support to ensure CEO Office deliverables are completed effectively.

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, AI Fluency, AI-Human Collaboration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Digital Tooling {+ 34 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date

September 30, 2026