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Role Overview

We are seeking a detail-oriented and organized Administrator to join our Property Management team in Egypt. In this role, you will play a crucial part in ensuring the smooth execution of projects by managing documentation, maintaining property records, and implementing efficient document control procedures. You will work collaboratively with professional and technical staff to support property objectives while maintaining the highest standards of organization and accuracy.

Key Responsibilities

The Administrator will manage and organize documents throughout all phases of the property lifecycles, ensuring accessibility and proper categorization, while maintaining comprehensive project directories and filing systems that support efficient property operations. This includes filing and storing original documents, revisions, and reproduced materials in a manner that facilitates easy retrieval and reference.

The role involves developing and implementing property-specific filing structures and document control procedures tailored to property requirements, as well as configuring and utilizing electronic document management systems to streamline document workflows and enhance accessibility. The Administrator will also record, catalog, and store property photographs and visual documentation in organized systems.

The Administrator will interact professionally with property management team members and stakeholders to understand documentation needs and accomplish assigned objectives, while performing routine administrative duties with precision and attention to detail. This includes supporting property management teams by providing timely access to property records and documentation, and assisting in maintaining compliance with document control standards and organizational procedures.

Requirements

The ideal candidate should have a minimum of 3-5 years of administrative experience, with prior exposure to document control, property management administration, or records management within a project-based, malls management, or real estate environment considered an advantage. A relevant Undergraduate degree or diploma in Business Administration, Office Management, or a related field is preferred, though equivalent practical experience will also be considered.

The candidate should demonstrate strong organizational and document management skills, with the ability to develop and maintain structured filing systems and apply document control procedures across multiple concurrent projects. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required, and experience organizing and cataloging property records, revisions, and visual documentation.

Strong written and verbal communication skills are essential, as the role requires regular interfacing with property management teams, technical and professional staff, and stakeholders to understand and fulfill documentation needs. The candidate should exhibit a high level of accuracy and attention to detail, discretion in handling project and organizational records, and the ability to work both independently and collaboratively within a team environment.

Qualification

• 3-5 years of administrative experience, ideally within document control, project administration, or records management in a project-based, mall management, operations, or real estate environment
• Hands-on experience developing and maintaining structured filing systems and document control procedures across multiple concurrent projects
• Experience organizing, cataloging, and storing property records, document revisions, and visual/photographic documentation
• Working knowledge of document workflow processes
• Preferably residing in East Cairo or around the area.
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•  "> ">undefinedSkills Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)Strong organizational skills with the ability to manage competing priorities and maintain accuracy under tight deadlinesExcellent written and verbal communication skills, with the ability to interface professionally with property management teams, technical staff, and stakeholdersHigh attention to detail and a methodical approach to document categorization and retrievalDiscretion and professionalism in handling confidential project and organizational informationAbility to work both independently and collaboratively within a team-oriented property management environmentAdaptability to project specific documentation requirements and evolving filing structures

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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