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Job Posting Title:

Administrative Coordinator 3

   

Position Type:

Classified

   

Department:

LSUAG PL4 - 4H Youth Development Programs (Kimberly Jones Williams (00010820))

   

Work Location:

0183 S. Knapp Hall

   

Pay Grade:

Classified Administrative

   

Job Description:

168060
ADMINISTRATIVE COORDINATOR 3
AS609     $28,642 - $49,067
Creation Date: 01/17/2005
Change Date: 04/22/2025

FUNCTION OF WORK:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
LEVEL OF WORK:
Advanced
SUPERVISION RECEIVED:
General from higher-level clerical and/or supervisory personnel.
SUPERVISION EXERCISED:
May supervise 1-2 lower-level personnel.
JOB DISTINCTIONS:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.
 

Accepting Direction

Demonstrating Accountability

Following Policies and Procedures

Managing Resources

Thinking Critically

EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.
QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Two years of experience in administrative services.

Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

   

Additional Job Description:

Competencies:

Accepting Direction - The ability to accept and follow directions from those higher in the chain of command, Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement, Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes, Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers, Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

Special Instructions:

Location: 4-H Youth Development, Baton Rouge, La.

Minimum Requirements: Two years of experience in administrative services. For more information and Substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.

Job Duties: Administrative Support: work with statewide extension specialists assisting with travel arrangements, expense reports, and planning for events and publications. Other duties include, but not limited to, record keeping, requisitions, purchase orders, supply management processing mail, and managing multi-line communication system, etc. (55%) Travel Planning and Event Coordination: Make travel arrangements, prepare and submit travel authorizations, and process expense reports for faculty and staff. Coordinate various events , trainings, meetings, and award trips. Maintain budget and reconciliation of all expenses for events. (45%)

Resumes will not be accepted in lieu of completing the work experience section of the application. Please list all work experience. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application.

Position is not eligible for remote work.

Apply online at Louisiana State University - Careers (myworkdayjobs.com)

Application Deadline: 9/22/2026 or until suitable candidate is identified.

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer.

   

Skills Needed:

   

Preferred Skills:

   

Posting Date:

September 9, 2026

   

Closing Date (Open Until Filled if No Date Specified):

September 23, 2026

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

 

   

Essential Position (Y/N):

   

   

The LSU Agricultural Center is an Equal Opportunity Employer.

HCM Contact Information: