Executive & Administrative Support

• Provide administrative support to Market Growth Leaders and Sales leadership, including calendar management, travel coordination, expense reporting, and meeting scheduling.

• Prepare, edit, and distribute presentations, reports, spreadsheets, and business correspondence using Microsoft Office applications.

• Anticipate leader and team needs, prioritize requests, and ensure timely completion of deliverables.

Meeting & Event Management

• Coordinate meetings, client events, leadership meetings, and office activities from planning through execution.

• Reserve meeting space, arrange catering, prepare materials, capture meeting notes, and manage logistics.

• Support local market events, community engagement activities, broker meetings, and customer-facing gatherings.

• Partner with administrative teams across multiple locations to coordinate meetings and leadership activities.

Office Operations

• Support day-to-day office operations, including office supply management, promotional inventory, mail distribution, printing, binding, and shipping requests.

• Assist with budget tracking, invoice processing, and expense management.

• Help maintain a productive and professional office environment while supporting local office initiatives and operational needs.

Collaboration & Service Excellence

• Build strong relationships with leaders, sales professionals, brokers, clients, and internal business partners.

• Provide responsive support to employees across the sales organization while serving as a trusted resource for administrative needs.

• Cross-train and provide backup support for other administrative professionals when needed.

• Participate in projects and process improvement initiatives that enhance team effectiveness and office operations.

Qualifications

• 3+ years of administrative support experience, preferably supporting leaders in a corporate or sales environment.

• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

• Excellent organizational, time management, and multitasking skills.

• Strong written and verbal communication skills.

• Ability to manage competing priorities, work independently, and meet deadlines in a fast-paced environment.

• Demonstrated attention to detail, problem-solving skills, and commitment to customer service.

• Ability to handle confidential information with discretion and professionalism.

Preferred

• Experience supporting senior leaders or executive-level stakeholders.

• Health insurance, healthcare, or sales organization experience.

• Budgeting, expense management, or accounting experience.

• Project coordination or project management experience.

• Experience with Salesforce, Concur, Wrike, or similar business applications.

• Office operations or facilities coordination experience.