Bill.com AP Intake & Workflow Management

• Receive, review, and upload vendor invoices accurately into Bill.com in a timely manner. Ensure accurate GL account coding, vendor attribution, department allocation, and retailer-specific expense categorization.

• Execute rigorous 3-way matching (Purchase Order → Receipt → Invoice) for all inventory-related payables.

• Route bills to the Accounting Manager through Bill.com approval workflows, actively monitor queues, and adhere to internal SLA response targets.

• Process employee corporate credit card expense reports in Bill.com, verify supporting documentation/receipts, and flag non-compliant submissions.

• Identify, flag, and resolve duplicate invoices, billing discrepancies, or missing documentation prior to routing for approval.

NetSuite Integration & Master Data Maintenance

• Maintain unified, accurate vendor profiles across both Bill.com and NetSuite (banking information, tax forms, payment terms, and GL mappings).

• Conduct routine audits of vendor databases to eliminate duplicate records and complete missing information fields.

• Maintain an organized digital filing system for vendor contracts, correspondence, and invoice documentation.

Inventory Payables & Operations Coordination

• Coordinate closely with the Inventory and Operations teams to confirm receipt of goods prior to bill authorization.

• Track and reconcile open Purchase Orders (POs) against received and invoiced balances to eliminate overbilling risks.

Financial Reporting, Schedules & Month-End Close

• Run, analyze, and distribute weekly AP Aging reports to executive leadership and the Accounting Manager.

• Create, update, and reconcile prepaid expense schedules for month-end review.

• Assist in month-end close by identifying unbilled goods and services for accurate expense accrual.

• Reconcile monthly vendor statements to the general ledger and credit card statements against submitted expense reports.

• Oversee year-end 1099 compilation and distribution processes.

Compliance, SOPs & Continuous Improvement

• Maintain standard operating procedure (SOP) documentation for all payables workflows.

• Participate in cross-training initiatives within the accounting team to guarantee uninterrupted operational coverage.

• Assist internal and external audit teams by compiling requested invoice and payment backup documentation.

• Perform other related duties and special projects as requested by the team and leadership.

• Hands-on proficiency with Bill.com (bill entry, routing workflows, coding rules) and NetSuite ERP (or comparable enterprise ERP platforms).

• Advanced Microsoft Excel capabilities (Lookup functions, Pivot Tables, logical formulas, data filtering).

• Proficiency in Google Workspace (Docs, Sheets, Drive) and modern cloud documentation tools.

• Comfort using modern office AI tools and automations as a business productivity enabler.

• 2+ years of full-cycle accounts payable, general accounting, or AP/AR experience in a paperless environment.

• Proven understanding of foundational accrual accounting, 3-way matching mechanics, prepaid amortization, and aging schedule analysis.

• Bachelor’s Degree in Accounting, Finance, or equivalent practical work experience preferred.

• Exceptional precision in high-volume data entry and numerical verification.

• Excellent written and spoken English communication skills.

• Ability to work independently at headquarters while collaborating with cross-functional and cross-time-zone teams.

• Strict adherence to data security, privacy, and confidential financial control protocols.

• Medical, Dental, Vision, Life Insurance

• 401k plan

• Additional Opt-In Insurances

• PTO + Sick Time Pay

• L'ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L'ange products and also try new products!

• Action Oriented

• Situational Adaptability

• Drives Results