Event Planner Jobs in New York State.
All active Event Planner roles based in New York State.
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Senior Events Specialist
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Schrödinger seeks a Senior Event Specialist to join us in our mission to transform the discovery of therapeutics and materials.
Schrödinger has pioneered a physics-based software platform that enables discovery of high-quality, novel molecules for drug development and materials applications more rapidly and at lower cost compared to traditional methods. The software platform is used by biopharmaceutical and industrial companies, academic institutions, and government laboratories around the world. Our multidisciplinary drug discovery team also leverages the software platform to advance collaborative programs and its own pipeline of novel therapeutics to address unmet medical needs.
Who will love this job:
- An organized planner who loves event coordination
- A proactive marketer who enjoys conferences and trade shows
What you’ll do:
- Coordinate end-to-end logistics of Schrödinger’s conference participation, including booth management, shipping logistics, vendor coordination, and on-site execution
- Manage event storage and inventory, ensuring materials are properly labeled, tracked, and maintained between events
- Coordinate event-related logistics for staff and speakers, registrations, booth assignments, and lead capture tools
- Track event deadlines, maintain organized documentation, and communicate timelines and updates to internal stakeholders
- Liaise with event organizers, contractors, and exhibit vendors to ensure seamless setup and execution
- Support lead capture, tracking, and post-event reporting to evaluate performance and ROI
- Assist in planning and coordinating Schrödinger’s webinars by supporting scheduling, speaker coordination, dry runs, and live event management
- Prepare run-of-show documents and ensure timely completion of post-event tasks
What you should have:
- Bachelor’s degree in Marketing, Chemistry, Biology, or a related field
- One to two years in field marketing (experience in a scientific software environment is preferred)
- Capability to travel 15-25% of the time
- Ability to lift and move boxes up to 50 pounds
- Interest in learning event technology platforms (e.g., Bizzabo, Zoom, Salesforce)
Estimated base salary range: $70,000 - $90,000. Actual compensation package is dependent on a number of factors, including, for example, experience, education, degrees held, market data, and business needs. If you have any questions regarding the compensation for this role, do not hesitate to reach out to a member of our Strategic Growth team.
Ready to apply?
Apply to Schrödinger
Associate Project Manager (Corporate Event Planner)
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Building a Brand starts with a Story
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.
Location: New York. This is a hybrid role, must live in the NY tri state area and be able to go into office.
Learn more at www.firstagency.com
What You Would Get To Do
In this capacity, the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Financial Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST, which embeds specialist talent into organizations to provide Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Associate Project Manager will consistently deliver exceptional service to our high-touch clients through excellent project management and creative solutions. This position will support virtual, in-person and hybrid events which include but are not limited to; internal programs, client-facing events including conferences, hospitality, thought leadership, sporting, and cultural programs. There is a requirement for onsite events to travel domestically or abroad as required.
There is a requirement for onsite events to travel domestically or abroad as required.
Your Contributions
- Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
- Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
- Sourcing, negotiating and managing site selections, contract management for venues and suppliers
- Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
- Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
- Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
- Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
- Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
- Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
- Track time spent to projects to accurately reflect the work being done
- Co-plan with colleagues and the client on larger scale programs; strong team player
- Share knowledge of best practices, new suppliers, services and venues
What We Are Looking For
- 2-4+ years’ event management experience, preferably in a corporate or financial environment
- Proficient with Microsoft Office applications such as PowerPoint and Excel
- Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
- Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
- Virtual event experience preferred – Webex and Zoom experience a plus
- Leadership/influencing/negotiation and decision-making skills
- Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
- Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
- Strong client management skills
- Strong oral and written communication skills
- Ambitious, proactive and highly organized
- Willing to travel to various locations for site-visits and on-site management of events
- Experience working with large and complex databases preferred, Cvent experience preferred
- Knowledge of venues and suppliers in key US cities
At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth
- Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
- 401 (k)
- Five Flexible Spending Accounts Options
- Generous Paid Time Off Allowance
- Employee Assistance Program (EAP)
- Life, Disability & Pet Coverages
- Wellness Stipend
- Mobile Phone Allowance
- Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
- Aura Identity Theft Protection
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
United States Residents: The base pay for this position ranges from $63,200.00 - $72,700.00. This role is also eligible for an annual discretionary bonus.
Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
#LI-hybrid #LI-KM1
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.
Ready to apply?
Apply to First Global Management Services, Inc.
Project Manager, Corporate Events (Corporate Event Planner)
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Building a Brand starts with a Story
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.
Location: NY - must reside in NY tri state area (NY/NJ/CT) 3-4 days in NY office, subject to change to 5 days based on business needs.
Learn more at www.firstagency.com
What You Would Get To Do
The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution.
There is a requirement for onsite events to travel domestically or abroad as required.
Your Contributions
- Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
- Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
- Sourcing, negotiating and managing site selections, contract management for venues and suppliers
- Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
- Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
- Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
- Co-plan with colleagues and the client on larger scale programs; strong team player
- Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
- Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
- Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
- Share knowledge of best practices, new suppliers, services and venues
What We Are Looking For
- 5–7+ years’ event management experience, preferably in a corporate or financial environment
- Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events
- Experience in working with and managing senior clients
- Proficient with Microsoft Office applications such as PowerPoint and Excel
- Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
- Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
- Virtual event experience preferred – Webex and Zoom experience a plus
- Leadership/influencing/negotiation and decision-making skills
- Adaptable and resourceful individual able to follow guidance while working independently; proactive in generating ideas and creative solutions
- Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
- Strong client management skills
- Strong oral and written communication skills
- Ambitious, proactive and highly organized
- Willing to travel to various locations for site-visits and on-site management of events
- Experience working with large and complex databases preferred, Cvent experience preferred
- Knowledge of venues and suppliers in key US cities
At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth
- Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
- 401 (k)
- Five Flexible Spending Accounts Options
- Generous Paid Time Off Allowance
- Employee Assistance Program (EAP)
- Life, Disability & Pet Coverages
- Wellness Stipend
- Mobile Phone Allowance
- Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
- Aura Identity Theft Protection
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
United States Residents: The base pay for this position ranges from $70,000-$100,000. This role is also eligible for an annual discretionary bonus.
Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
#LI-hybrid #LI-KM1
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.
Ready to apply?
Apply to First Global Management Services, Inc.
- Serve as the primary culture steward for the NYC office: taking ownership of the office experience, championing engagement, and creating an environment where people want to show up and do their best work
- Provide executive support to a senior NY leader, proactively managing their schedule, priorities, travel, and helping them shape a positive culture
- Collaborate closely with the Event Manager to ensure alignment with the broader US events strategy, budget, and event experience goals
- Identify and surface improvements to event playbooks, vendor management, and office experience workflows to raise the operational bar
- Own the local planning, logistics, and execution of institutional trading events — from client dinners and market-facing gatherings to conference participation and hosted experiences
- Manage invite lists, vendor relationships, venues, budgets, and day-of execution to ensure every event reflects Optiver's brand and professionalism
- Act as a communication bridge between the NYC office and global teams across APAC, EMEA, and US regions
- Plan and execute all NYC employee events end to end, aligned with the broader US events strategy and budget. This role requires flexibility for evening and weekend event coverage
- The opportunity to work alongside best-in-class professionals from over 40 different countries
- Highly competitive compensation package including performance-based bonus structure
- 401(k) match up to 50%
- Comprehensive health, mental, dental, vision, disability, and life coverage
- 25 paid vacation days alongside market holidays
- Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more
- 6+ years of experience in event planning, executive support, office experience, or a hybrid role combining these areas
- Proven track record of planning and executing events end to end — from concept and budgeting through vendor management and day-of delivery
- Experience providing executive-level administrative support across global time zones, including complex calendar and travel management
- A natural culture builder who takes initiative, brings energy, and thrives on creating great experiences for the people around them
- Highly organized with strong prioritization and project management skills, comfortable managing multiple workstreams simultaneously
- Excellent vendor management skills, including sourcing, negotiation, and relationship building
- Strong written and verbal communication skills with the ability to engage stakeholders at all levels
- Comfortable working in a fast-paced, dynamic environment with evolving priorities
- Experience in financial services, trading, or a high-performance professional environment is a plus
- Bachelor's degree or equivalent experience
Below is the expected base salary for this position. This is a good-faith estimate of the base pay scale for this position and offers will ultimately be determined based on experience, education, skill set, and performance in the interview process. This position will also be eligible for a discretionary bonus (if determined by Optiver) and Optiver’s benefits package with the benefits listed above.
Ready to apply?
Apply to Optiver
Campus Recruiter, Early Careers Partnerships & Initiatives
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About the Position
We are looking for a strategic thinker and skilled relationship builder to help us spearhead the planning and execution of a range of campus recruiting initiatives to attract outstanding interns and full-time employees across multiple business areas. The ideal candidate will excel at cultivating productive relationships with universities and student organizations, enthusiastically engage potential candidates, and think critically about our strategy to build this talent pipeline.
This role sits on our Early Careers Partnerships & Initiatives (ECPI) team, which is part of our broader global Campus Recruiting team. Our ECPI team is a highly supportive, collaborative and inventive group that spans our New York, London, Singapore, and Hong Kong offices.
The ECPI team owns a wide range of work — building and maintaining partnerships across academic levels and fields, planning and attending recruiting events, responding to immediate hiring priorities, and developing new initiatives from the ground up. The scope of this role will evolve based on your strengths and interests, but you should expect to move fluidly between strategic thinking and hands-on execution. On any given day, you might be shaping a new project's long-term direction and drafting the flyer to promote it, or digging into data to drive decision-making and confirming catering for an upcoming event. None of this happens in a silo — our best work comes from close collaboration with each other and teams across the firm. This will require finding solutions to big, interesting problems while also getting the little details right.
Like our Recruiting team at large, we believe that Jane Street's greatest assets are the people working around us. We love what we do, and perhaps more importantly, we love who we work with. This camaraderie fuels our passion for helping other teams at Jane Street find and hire great teammates of their own.
About You
- Have 8+ years of campus recruiting experience; knowledge of the quantitative or tech recruiting landscape is a plus, but not a prerequisite
- Energized by identifying ways to grow and improve our campus recruiting efforts and able to develop and follow through on a plan to get us there, with a flexible mindset and openness to competing viewpoints
- Humble about what you know and don’t know; not afraid to ask questions and admit mistakes
- Strong team player; able to work effectively within and across various teams, and independently as appropriate
- Highly organized with excellent attention to detail and a no-job-too-small attitude
- Motivated self-starter with excellent project and stakeholder management skills and the ability to juggle competing priorities
- Skilled event planner; excited about global travel to coordinate and attend events
- Curious about the operations of the firm and how recruiting fits into the bigger picture
- Travel to recruiting conferences and events will be required for this position
If you're a recruiting agency and want to partner with us, please reach out to agency-partnerships@janestreet.com.
Ready to apply?
Apply to Jane Street
Variety: Sales Executive
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Variety is hiring a Sales Executive in the New York market who will be responsible for driving digital, social, branded content and experiential revenue growth by developing and implementing effective integrated sales strategy and programs. The Sales Executive will open doors and break new accounts that span across multiple consumer industries.
This is a great opportunity for a current Account Manager who is ready to move their career into a sales position. Variety is the #1 entertainment news brand and brand partners want access to the most trusted source for the business of global entertainment. In this role, we are looking for an integrated salesperson who does not shy away from large, complex deals with clients directly or with key agency stakeholders. Someone in a client-facing role at a media company, digital agency, or PR firm would have the right experience.
Primary Responsibilities:
- Generate revenue through digital, experiential, custom/branded content and print
- Proactively build and maintain a pipeline of sales targets, contacts and sales opportunities
- Initiate/grow/maintain new and existing client and agency relationships
- Develop integrated 360 client/agency pitches that include display, video and mobile including experiential and custom content integrations
- Collaborate with dedicated media planner on RFP responses
- Work with marketing/production to ideate event sponsorship ideas for proprietary and custom event offerings
- Rate negotiation, cross brand marketing solutions, and product innovation
- Build deeper relationships and awareness at both agencies and clients on Variety’s offerings
Desired Skills and Qualifications:
- 2+ years' experience working with consumer brand partnerships or advertisers
- Relationships that span across multiple categories
- Superior communication and negotiation skills with the ability to come up with creative concepts
- Ability to navigate internal relationships and work in partnership with other sellers
- Willingness to travel for meetings and events as needed (approximately 30-40%), entertain clients and attend industry events outside of office hours.
Typical wage: $135,000 - $150,000 + Commission. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. If you have more or less experience than specified on this job posting, please apply and list your salary expectations.
If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).
It’s all About You…
PMC's comprehensive benefits package is thoughtfully designed to support every aspect of your life, empowering you to thrive both personally and professionally. We offer PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family. PMC also offers Flexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short & Long Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match. Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials. As part of PMC's dedication to consistently meet employee’s needs, we are currently launching a new Flexible Vacation Policy.
About Variety:
Variety is the #1 entertainment news brand. Now celebrating 120 years of award-winning breaking news reporting, insightful award-season coverage, must-read feature spotlights, and intelligent analysis of the industry’s most prominent players, Variety remains the most trusted source for the business of global entertainment. Read by a highly engaged audience of industry insiders, entertainment fans, executive level professionals and decisionmakers, Variety’s multi-platform content coverage expands across digital, mobile, social, print, podcasts, branded content, data, events and summits. Variety is a subsidiary of PME TopCo., a joint venture between Penske Media Corporation and Eldridge. For more information, please visit www.variety.com.
About PMC:
Penske Media Corporation (PMC) is a leading global media and information services company whose award-winning content attracts a passionate audience of over 300 million globally. Since 2004, PMC has been a pioneer in digital media reaching viewers on all screens across its ever-growing constellation of iconic brands, which includes Variety, Rolling Stone, The Hollywood Reporter, Billboard, Dick Clark Productions, WWD, SHE Media, Robb Report, Deadline, TVLine, Sportico, BGR, ARTnews, Fairchild Media, Vibe, IndieWire, Artforum, Gold Derby, and Luminate, the premier data and analytics company. PMC’s journalists and content creators deliver daily the most comprehensive news and information in their industries and areas of coverage, unequaled in ambition, depth, and courage. In addition, PMC owns several vital cultural events such as SXSW, LA3C, and Latin Music Week. Headquartered in New York and Los Angeles with additional offices in 14 countries worldwide, PMC believes companies should not only be profitable but also forces for good. PMC is committed to fostering a working environment that is inclusive and responsible, where we value a company culture built on all backgrounds, voices, and experiences. For more information on the company, please visit www.PMC.com
Ready to apply?
Apply to Penske Media Corp.