ABOUT THE TEAM

The Legal Operations team is responsible for optimizing the efficiency and effectiveness of the Legal Department at Anduril and works cross-functionally to streamline workflows, automate routine tasks, implement best practices and support regulatory compliance efforts. With the overarching aim of supporting the Company’s overall strategic goals, the Legal Operations team acts as a bridge between legal, the Company’s business units, and outside counsel.

ABOUT THE JOB

We are looking for a Legal Operations Associate / Paralegal (non-lawyer position) to join our rapidly growing team in Orange County, California or Washington DC. In this role, you will be responsible for providing extensive paralegal, operational, and administrative support in a fast-paced environment to our multi-disciplinary team. You will assist with contracts negotiation, knowledge management, document retention and management, process implementation and optimization, and special projects. A key focus of this role will be maintaining our outside counsel relationships, legal billing operations, and vendor management. This will require skills in legal research, drafting and editing, document management, project management and regulatory compliance. If you are someone who is scrappy, adaptable, loves to learn, and detail-oriented then this role is for you.

WHAT YOU’LL DO

• Triage and provide frontline support for requests from the Company to the legal department
• Prepare and maintain records and documentation, such as invoices, billing guidelines, engagement letters, etc.
• Review, process and approve outside counsel invoices for accuracy, compliance with billing guidelines, and budget alignment
• Conduct periodic law firm performance reviews
• Draft, review and redline standard contracts, e.g., NDAs, SaaS licenses, vendor contracts, engagement letters, etc.
• Be a partner to the lawyers on the team with respect to billing and invoicing, data requests, research, organizational filing and general project support
• Coordinate electronic signatures and manage our Contract Lifecycle Management (CLM) tool and contract records
• Support legal tech execution, such as maintaining our CLM, invoicing, matter management, or AI tools
• Support departmental stakeholders with recurring legal requests
• Work cross-functionally with Finance, Supply Chain and other departments
• Facilitate and assist in various projects, large and small
• Assist in the development of lightweight workflows to keep the company organized and efficient

REQUIRED QUALIFICATIONS

• At least 2 years of relevant experience
• Bachelor's degree and/or paralegal certificate
• Strong written and verbal communications skills and excellent attention to detail and accuracy
• Experience with productivity tools (e.g. AirTable, Slack, DocuSign, Jira) and familiarity with or willingness to learn contract or matter management systems.
• The ability to build strong relationships within the team and cross-functionally, including Finance, Supply Chain, and more
• Experience in supporting small and large-scale projects
• Solutions oriented, with interest in developing and streamlining processes and creating efficiencies
• Self-starter who is able to identify areas where they can assist;
• Willing to wear multiple hats with shifting priorities and work on projects of all types, big and small
• Excellent analytical and critical thinking skills
• A positive, team player attitude, good judgment, and eagerness to help others

PREFERRED QUALIFICATIONS

• Interested in national security and changing the landscape of defense contracting
• Experience with startup, defense, and/or in-house at a high-growth company strongly preferred
• Familiar with notarizations
• Exposure to Oracle ERP
• At least 1 year experience at a nationally recognized law firm or in house strongly preferred

ABOUT THE TEAM

The Legal Operations team is responsible for optimizing the efficiency and effectiveness of the Legal Department at Anduril and works cross-functionally to streamline workflows, automate routine tasks, implement best practices and support regulatory compliance efforts. With the overarching aim of supporting the Company’s overall strategic goals, the Legal Operations team acts as a bridge between legal, the Company’s business units, and outside counsel.

ABOUT THE JOB

We are looking for a Legal Operations Associate / Paralegal (non-lawyer position) to join our rapidly growing team in Orange County, California or Washington DC. In this role, you will be responsible for providing extensive paralegal, operational, and administrative support in a fast-paced environment to our multi-disciplinary team. You will help support, lead and develop contracts negotiation, knowledge management, document retention and management, process implementation and optimization, and special projects. This will require skills in legal research, drafting and editing, document management, project management and regulatory compliance. If you are someone who is scrappy, adaptable, loves to learn, and detail-oriented then this role is for you.

WHAT YOU’LL DO

• Triage and provide frontline support for requests from the Company to the legal department
• Prepare and maintain records and documentation, such as contracts, leases, letters of intent, waivers, and notices.
• Draft, review and redline contracts, e.g., NDAs, SaaS licenses, vendor contracts, engagement letters, teaming agreements, leases, etc.
• Be a partner to the lawyers on the team with respect to data requests, research, organizational filing and general project management
• Coordinate electronic signatures and manage our Contract Lifecycle Management (CLM) tool and contract records
• Lead legal tech implementations, such as CLM, e-billing, matter management, or AI tools
• Oversee and evaluate opportunities to improve processes and increase scalability, identifying risks and mitigations
• Assist in the strategy development for new legal needs
• Collaborate directly with other departments in the company to streamline their legal needs and provide them with tools so they can help themselves with repeatable legal requests
• Oversee and champion various significant, material projects which will have significant impact on the company’s business, working with amorphous direction and tasking
• Develop lightweight workflows to keep the company organized and efficient

REQUIRED QUALIFICATIONS

• At least 4 years of relevant experience
• Bachelor's degree and/or paralegal certificate
• Strong written and verbal communications skills and excellent attention to detail and accuracy
• Proficiency in productivity & management tools such as AirTable, Slack, DocuSign, Jira, Salesforce, Oracle ERP, and/or Foundry.
• The ability to build strong relationships within the team and cross-functionally, including Real Estate, Procurement, Finance, and Growth/Business Development
• Proven experience in project managing small and large-scale projects from inception to execution
• Solutions oriented, experience developing and streamlining processes and creating efficiencies
• Quick learner and independent performer; you’re able to work with autonomy and are eager to make an impact on an organization including in topics that may be completely new to you
• Willing to wear multiple hats with shifting priorities and work on projects of all types, big and small
• Excellent analytical and critical thinking skills
• A positive, team player attitude, good judgment, and eagerness to help others
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

PREFERRED QUALIFICATIONS

• Interested in national security and changing the landscape of defense contracting
• At least 2 years’ experience with startup, defense, and/or in-house at a high-growth company strongly preferred
• At least 2 years’ experience at a nationally recognized law firm strongly preferred

Full job description

At Morgan & Morgan, the work we do matters. For millions of Americans, we're their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.

Some salient growth point highlights are as follows:

1. Of the $25 billion+ we have recovered on behalf of the people in 1988, we have recouped over $8 billion of this total in the past 2 years alone across all 50 states, Washington DC, and the US Virgin Islands.

2. We have doubled our national mega-marketing campaigns from $250M to $500M+ since 2023, making Morgan & Morgan the Number 1 company in the nation for out-of-home marketing spend in the nation. This past October, we proudly hired Geico Insurance’s former Head of Auto Marketing to serve as our new Chief Marketing Officer and continue our advancement.

3. Unlike the vast majority of our competitors, Morgan & Morgan is proud to employ attorneys who can truly call themselves trial attorneys. Last year, we tried 320 cases. In the coming years, we will double that annual number. Attorneys at Morgan & Morgan are not only expected to get trial experience and frequent exposure to the courtroom on their and their colleagues’ cases, they are required to. If you are seeking the opportunity to try cases frequently, we are confident that we can and will deliver.

4. Our attorneys are privy to world-class case docket management software, litigation resources, and a wealth of benefits in service of optimization and case development.

Summary

Morgan & Morgan is looking for a Personal Injury Litigation Attorney our quickly expanding practice of plaintiff's personal injury lawyers and supporting case staff in our beautiful offices in downtown Washington, DC

The Litigation Attorney will handle motor vehicle liability (MVA) / automobile accident cases, including trial prep, depositions leading to trial, complicated settlements, and in-court jury and bench trials, representing plaintiff clients in Virginia, DC and/or Maryland.

Our Personal Injury Litigation lawyers have support from a separate team of pre-suit attorneys and case managers, as well as assistance from seasoned trial partners, as needed. Additionally, each litigator will have a large case staff assisting them, including a dedicated paralegal and a dedicated legal assistant.

Our law firm’s generous and competitive compensation includes a base salary, guaranteed commission, and competitive ongoing commission fees / bonuses (uncapped), as well as a full benefits package including excellent insurance for employees, spouses, and dependents, as well as free parking downtown DC.

Responsibilities

• Day-to-day handling of motor vehicle accident cases in Northern Virginia,  District of Columbia and/or Maryland.
• Drafting and filing of litigation documents to include pleadings, discovery requests, discovery responses, demands, motions and memoranda of law.
• Guide plaintiff clients through the case process
• Interaction with expert witnesses to include conferences, drafting of expert reports and affidavits
• Attendance and preparation for depositions, mediations, hearings, and court appearances on behalf of plaintiffs

Qualifications

• Law degree (J.D. / JD / Juris Doctor) from a fully ABA accredited law school
• An active member in good standing with the bar for the DC, Maryland or Virginia Bar. Virginia preferred.
• Ideally 2+ years of PI litigation experience (ideally motor vehicle / automobile liability / MVA)
• Ability to manage high volume of litigation cases and take them to trial
• Excellent client service and communication skills
• Self-starter driven by long-term career goals
• Superior writing and oral advocacy skills

#LI-CB2

Summary

We are seeking a qualified Litigation Assistant to join our team. As a Litigation Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

Responsibilities

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics
• Maintain pleadings and discovery indexes
• Organize exhibits, documents, evidence, briefs, and appendices
• Implement and improve upon administrative processes for more efficient workflow
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements
• Performs other related duties as assigned to meet the needs of the business

Qualification

• High school diploma or GED
• Associate’s Degree in Paralegal Studies, Bachelor’s Degree, or a Paralegal Certificate (preferred)
• Experience in Personal Injury, Workers Compensation, Premises, First Party or other injury related practice areas (preferred)
• At least 2 years of experience as an Administrative Assistant preferably in a law firm setting or in a corporate legal department
• Highly organized with the ability to multitask, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision
• Strong written and verbal communication skills, including good presentation skills

This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team. We’ve found that being in the office helps new team members get up to speed quickly and feel more connected.

#LI-FW1

At Fried Frank, we’re a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm’s success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you’ll be supported, inspired and empowered to build an exceptional career.

Position Summary: 

Provides dedicated administrative support to the FFHSJ Corporate & Tax Practice Group Center (PGC) attorneys on a designated schedule.  Collaborates with other Legal Executive Assistants (LEAs) and Business Services staff to ensure all attorneys in the PGC/cluster are properly supported.

Job Relationships:

Reports to the Manager of Legal Executive Assistant and Paralegal Services.  On a day-to-day basis, works under the direction of the attorneys assigned to the Corporate & Tax PGC. Coordinates overflow support for the attorneys with the Document Processing Center (DPC), and interfaces with other Fried Frank employees at all levels of administration.

Duties & Responsibilities:

• Calendar management for attorneys in PGC (e.g. meetings, appointments, filing deadlines and client-related activities.)
• Client billing in accordance with Firm policies and procedures (i.e. prepare billing correspondence, edit bills and computations as directed by the billing partner). Enter attorney time using InTapp.
• Screen telephone calls; record accurate and detailed telephone messages.
• Coordinate travel arrangements (e.g. ground, rail and air) for attorneys and prepare related itineraries.
• Submit expenses through Emburse (e.g., travel expense reports and disbursement requests).
• Prepare conflict checks and prepare New Matter forms, Engagement Letters, etc.
• Document processing (e.g., revisions and comparisons) of legal documents and general correspondence. Utilizing document management software such as iManage.
• May compose and draft routine cover letters and documents for attorney review.
• Proofread documents for formatting, spelling and grammar; make document revisions and comparisons.
• Coordinate package deliveries with the Mail Room (e.g. messenger service, USPS, FedEx, etc.)
• Coordinate lengthy and complex document preparation with the Document Processing Center.
• Coordinate duplicating, printing and/or PDFing of documents with the Duplicating department.
• Greet and direct clients and visitors.
• Monitor and manage Bar/CLE credits and dues.
• Monitor, review and route incoming mail; deliver mail to attorneys’ offices and alert them about urgent matters.
• Schedule in-person conference room meetings and arrange refreshments, meals, audio/visual equipment, etc.
• Schedule virtual meetings via Microsoft Teams and other remote software.
• Request visitor clearance with Lobby Security.
• Enter activities and maintain and update contact names and addresses in InterAction/Outlook; maintain players and distribution lists.
• Coordinate file management with the Records Department by handling removal and storage of both physical and electronic client files as directed by attorneys and legal assistants.
• Occasional personal work.

Qualifications:

• Education: High school diploma required; college or business school preferred.
• Experience: At least 4 years of experience in a similar position in a legal or corporate environment is required.

Skills and Abilities:

• Proven people management skills.
• Displays a high degree of integrity.
• Excellent customer service skills; team player.
• Effective impartial management style with strong verbal and written communication skills.
• Must be resourceful, organized, and proactive in a fast-paced environment.
• Excellent attention to detail.
• Excellent judgment and effective decision-making skills.
• Ability to work independently with tight deadlines.
• Ability to maintain the highest level of confidentiality.
• Calm and effective under pressure.
• Knowledge of relevant firm computer software programs (e.g., Microsoft Office applications, Emburse, Intapp, Microsoft Teams, Zoom, LoopUp, InterAction, 3E, Litera Compare, Tungsten Power PDF), with the ability to learn new software and operating systems.

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters. With a particular emphasis on large-scale arbitration proceedings, we represent hundreds of thousands of clients across mass arbitration dockets, as well as high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights matters. Our firm also acts as plaintiffs' counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose:

Keller Postman seeks a Senior Arbitration Paralegal to support its growing practice representing claimants in high-volume, complex arbitration proceedings. This role will be heavily focused on managing all phases of arbitration matters—from pre-filing through hearings and post-award administration—often across thousands of individual claims. The Senior Arbitration Paralegal will be responsible for executing and overseeing complex workflows in a fast-paced, high-volume environment, with a strong emphasis on organization, process management, and attention to detail.

This individual will also spend approximately thirty percent of their time coordinating assignments within an assigned arbitration docket, as well as mentoring and training paralegals and legal assistants.

This in-person role may be based in Chicago, Washington, D.C., or Coral Gables, Florida. The compensation range for this full-time position is $60/hour to $90/hour, plus a year-end discretionary bonus and benefits.

Essential Functions:

• Coordinate and assign tasks to paralegals and legal assistants across large arbitration dockets, ensuring timely and accurate execution of filings and deadlines.
• Assist with training and development of legal support staff by coaching and mentoring, particularly on arbitration-specific processes and workflows.
• Manage all phases of arbitration matters, including demand preparation and filing, arbitrator selection, case administration, discovery coordination, hearing preparation, and post-award processes.
• Prepare and file arbitration demands, submissions, and supporting documentation with arbitration forums such as AAA, JAMS, and other providers.
• Track and manage high-volume arbitration filings, deadlines, and procedural requirements across multiple jurisdictions and arbitration forums.
• Coordinate arbitrator selection processes, including strike lists, rankings, and communications with arbitration administrators.
• Support hearing preparation by organizing exhibits, witness materials, and hearing binders; manage logistics for remote and in-person arbitration hearings.
• Maintain and oversee large datasets related to arbitration claims, ensuring accuracy in client information, claim status, and filing requirements.
• Conduct factual and legal research to support arbitration strategy and case development.
• Cite-check legal documents and ensure compliance with applicable arbitration rules and procedural requirements.
• Organize and maintain case files, client records, and arbitration materials in electronic systems, including NetDocuments and other case management platforms.
• Develop and implement scalable processes and workflows to efficiently manage high-volume arbitration matters.
• Communicate with arbitration forums, opposing counsel, clients, experts, and vendors as needed.
• Coordinate cross-functionally with internal teams (e.g., intake, data, and litigation support) to streamline arbitration processes.
• Other duties as assigned.

Required Skills and Abilities:

• Deep understanding of arbitration procedures, rules, and forums (e.g., AAA, JAMS), including mass arbitration processes.
• Experience managing high-volume case dockets or large-scale, multi-claim matters.
• Familiarity with California court rules and procedures. 
• Strong project management and organizational skills, with the ability to manage competing deadlines across hundreds or thousands of matters.
• Demonstrated proficiency in legal writing, document preparation, and citation practices (Bluebook familiarity preferred).
• Ability to coach, mentor, and develop junior team members.
• Ability to function effectively in a fast-paced, high-volume, and evolving environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail and commitment to accuracy.
• Excellent time-management skills with a proven ability to meet deadlines and adapt to shifting priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while also collaborating effectively across teams.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and legal systems (e.g., NetDocuments, PACER, Westlaw).

Education/Experience:

• Minimum of 6 years of paralegal experience required.
• Significant experience supporting arbitration matters, preferably high-volume or mass arbitration, strongly preferred.
• Experience managing complex case workflows across multiple jurisdictions or forums.
• Experience mentoring and training junior legal support staff.
• Experience working with arbitration platforms (e.g., AAA, JAMS) and/or high-volume filing systems preferred.
• Associate’s or bachelor’s degree from an accredited college or university preferred.

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters. With a particular emphasis on large-scale arbitration proceedings, we represent hundreds of thousands of clients across mass arbitration dockets, as well as high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights matters. Our firm also acts as plaintiffs' counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose:

Keller Postman seeks a Senior Arbitration Paralegal to support its growing practice representing claimants in high-volume, complex arbitration proceedings. This role will be heavily focused on managing all phases of arbitration matters—from pre-filing through hearings and post-award administration—often across thousands of individual claims. The Senior Arbitration Paralegal will be responsible for executing and overseeing complex workflows in a fast-paced, high-volume environment, with a strong emphasis on organization, process management, and attention to detail.

This individual will also spend approximately thirty percent of their time coordinating assignments within an assigned arbitration docket, as well as mentoring and training paralegals and legal assistants.

This in-person role may be based in Chicago, Washington, D.C., or Coral Gables, Florida. The compensation range for this full-time position is $60/hour to $90/hour, plus a year-end discretionary bonus and benefits.

Essential Functions:

• Coordinate and assign tasks to paralegals and legal assistants across large arbitration dockets, ensuring timely and accurate execution of filings and deadlines.
• Assist with training and development of legal support staff by coaching and mentoring, particularly on arbitration-specific processes and workflows.
• Manage all phases of arbitration matters, including demand preparation and filing, arbitrator selection, case administration, discovery coordination, hearing preparation, and post-award processes.
• Prepare and file arbitration demands, submissions, and supporting documentation with arbitration forums such as AAA, JAMS, and other providers.
• Track and manage high-volume arbitration filings, deadlines, and procedural requirements across multiple jurisdictions and arbitration forums.
• Coordinate arbitrator selection processes, including strike lists, rankings, and communications with arbitration administrators.
• Support hearing preparation by organizing exhibits, witness materials, and hearing binders; manage logistics for remote and in-person arbitration hearings.
• Maintain and oversee large datasets related to arbitration claims, ensuring accuracy in client information, claim status, and filing requirements.
• Conduct factual and legal research to support arbitration strategy and case development.
• Cite-check legal documents and ensure compliance with applicable arbitration rules and procedural requirements.
• Organize and maintain case files, client records, and arbitration materials in electronic systems, including NetDocuments and other case management platforms.
• Develop and implement scalable processes and workflows to efficiently manage high-volume arbitration matters.
• Communicate with arbitration forums, opposing counsel, clients, experts, and vendors as needed.
• Coordinate cross-functionally with internal teams (e.g., intake, data, and litigation support) to streamline arbitration processes.
• Other duties as assigned.

Required Skills and Abilities:

• Deep understanding of arbitration procedures, rules, and forums (e.g., AAA, JAMS), including mass arbitration processes.
• Experience managing high-volume case dockets or large-scale, multi-claim matters.
• Familiarity with California court rules and procedures. 
• Strong project management and organizational skills, with the ability to manage competing deadlines across hundreds or thousands of matters.
• Demonstrated proficiency in legal writing, document preparation, and citation practices (Bluebook familiarity preferred).
• Ability to coach, mentor, and develop junior team members.
• Ability to function effectively in a fast-paced, high-volume, and evolving environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail and commitment to accuracy.
• Excellent time-management skills with a proven ability to meet deadlines and adapt to shifting priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while also collaborating effectively across teams.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and legal systems (e.g., NetDocuments, PACER, Westlaw).

Education/Experience:

• Minimum of 6 years of paralegal experience required.
• Significant experience supporting arbitration matters, preferably high-volume or mass arbitration, strongly preferred.
• Experience managing complex case workflows across multiple jurisdictions or forums.
• Experience mentoring and training junior legal support staff.
• Experience working with arbitration platforms (e.g., AAA, JAMS) and/or high-volume filing systems preferred.
• Associate’s or bachelor’s degree from an accredited college or university preferred.

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases. Our firm also acts as plaintiffs’ counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.   

Purpose: Keller Postman seeks a Senior Paralegal to support its practice of representing a broad array of clients as plaintiffs in complex litigation at the trial and appellate levels. The Senior Paralegal will be responsible for performing a variety of complex tasks in a fast-paced and demanding environment. Tasks and projects must be executed with a high level of attention to detail. The Senior Paralegal will spend approximately thirty percent of their time coordinating tasks and case assignments within an assigned practice area in addition to mentoring and training paralegals and legal assistants. 

This position will be based in our Washington, D.C., office.  The compensation range for this full-time position is $60/hour to $90/hour, plus a year-end discretionary bonus and benefits. 

Essential Functions: 

• Coordinate and assign tasks to paralegals and legal assistants for cases within an assigned practice area.
• Assist with training and development of legal support staff by coaching and mentoring to strengthen their skills and competencies.
• Administratively manage all phases of litigation, including pleadings, motion practice, discovery, and appellate procedures.
• Administratively manage all aspects of trials and hearings by preparing pretrial documents, managing trial transcripts, compiling, and tracking trial exhibits.
• Assist with the preparation, filing, and organization of pleadings, briefs, appeals, and other legal documents using Microsoft Word, CM/ECF, Docket Bird, and other systems.
• Conduct factual and legal research using Westlaw and other sources to organize for attorney use.
• Cite-check legal documents to conform citations and authorities to Bluebook standards, Shepardize authorities, and verify the accuracy of quoted material and cited exhibits.
• Organize and maintain case files, pleadings, expert materials, attorney notebooks, and other documents in hard copy and on electronic case-management systems, including NetDocuments.
• Implement and manage organizational systems to maintain case calendars, pleadings, correspondence, and related case documents utilizing firm software.
• Communicate with courts, outside counsel, clients, experts, and vendors when necessary.
• Coordinate with other areas/departments within the firm to develop efficient procedures/communications to streamline processes.
• Other duties as assigned.

Required Skills and Abilities: 

• Thorough understanding of litigation motion practice, discovery, arbitration, trial, and appellate procedures.
• Demonstrated proficiency in Bluebook citation formatting and legal citation practices, with meticulous attention to detail in legal writing and document preparation.
• Excellent organizational skills and high attention to detail.
• Ability to coach and train others to develop their skills and strengthen the talent of the team.
• Ability to function well in a fast-paced, high-volume, and demanding environment.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent time-management skills with a proven ability to meet deadlines and adapt to changing priorities.
• Ability to maintain a thorough understanding of rules and procedures for various federal and state jurisdictions.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to multi-task and work independently or as part of a team.
• Skilled in managing complex litigation in multiple jurisdictions.
• Proficiency in Microsoft Office, specifically Word, Outlook, PowerPoint, and Excel.

Education/Experience: 

• A minimum of 10 years of Paralegal experience required.
• A minimum of 3 years of litigation experience strongly preferred.
• Trial experience strongly preferred.
• Experience mentoring and training junior-level legal support staff.
• Experience using the federal courts’ CM/ECF system, PACER, Bluebook, and Westlaw.
• Associate’s or bachelor’s degree from an accredited college or university preferred.

Certificates/Licenses Required: 

• An ABA-approved Paralegal certificate is preferred.

Language Ability: 

• Must be able to read, write, and speak fluent English.

Position Summary:

Are you a dynamic and motivated professional with experience managing paralegals and legal assistants in a fast-paced environment? If so, Democracy Forward Foundation (“Democracy Forward”) is looking for a Paralegal Manager to join our team.

We are seeking a Paralegal Manager who will pay an instrumental role in helping our Legal Team operate effectively and efficiently. This position will be responsible for the management, development, and support of the senior paralegals, paralegals, and legal assistants. This includes ensuring that legal filings in federal and state courts are error-free and timely, assigning and monitoring the progress of the legal support team’s work, identifying skill gaps and providing training, onboarding staff, regularly receiving and then sharing feedback from litigators and the legal support team, and providing back up paralegal support to litigation when necessary.

This position is full time and may require evening and weekend work when there are time-sensitive filings. Democracy Forward’s office is located in Washington, DC. While this position offers flexibility to work remotely, it requires regular in-office presence eight (8) times per month (averaging 2 times per week) to effectively support the nature of the role.

The Paralegal Manager will report to the Managing Attorney and work closely with the Deputy Managing Attorneys, the senior paralegals, the paralegals, the legal assistants, and the litigators.

Key Responsibilities:

Below are the key areas of responsibility for this role. The specifics of each responsibility may vary based on the needs of the organization and department.

Litigation:

• Partner with the legal support team and litigators to ensure that legal filings are excellent, error-free, timely, and meet the required standards for filing in federal and state courts.
• Partner with the legal support team to ensure that the litigators receive the support they require for their litigation.
• Collaborate with the managing attorney team to support litigation.

Management and Leadership of the Legal Support Team:

• Supervise a team of 7-12 senior paralegals and paralegals and 6-8 legal assistants.
• Manage, support, and develop the legal support team, including assigning work and serving as the primary point of contact for the legal support team on workflow.
• Conduct regular check-ins with the legal support team to ensure appropriate resource allocation and excellent work product and to solicit and provide feedback and professional development support.
• Identify skill gaps and provide training, development, feedback, and opportunities for growth for the legal support team, in collaboration with litigators and the managing attorney team.
• Develop relationships with the legal support team and the entire Legal Team to foster trust and confidence in the function and role of manager.
• Analyze and suggest improvements so that the legal support team provides excellent support to litigators and that legal support team members are integrated into litigation.
• Collaborate across teams at Democracy Forward.
• Support organizational leadership in cultivating a culture of accountability, inclusivity, and excellence, including through providing real-time support and skills-development for your team.

Qualifications:

We recognize that strong candidates may not meet 100% of the qualifications listed. If you believe you can contribute meaningfully to our team, we encourage you to apply.

• A Bachelor’s degree or equivalent skills or experience in a legal, government, or nonprofit setting. The role may also be appropriate for someone with a JD.
• 15 or more years of experience in the legal and legal support field 
• 5 or more years of people management experience. 
• Collaborative leadership style with the ability to develop relationships of trust and confidence with colleagues across teams and departments.
• Demonstrated ability to creatively solve problems and improve and simplify systems.
• Significant experience managing paralegals and/or legal support professionals, including reviewing work, identifying areas of improvement, and providing feedback, support, and professional development opportunities.
• Ability to prioritize and work well under tight deadlines in a fast-paced environment.
• Demonstrated ability to perform and train individuals on tasks required for filing in federal and state court, including cite checking, creating tables of contents and tables of authorities, organizing and preparing exhibits, filing complaints and ensuring effective service, admitting attorneys, and working in Microsoft Word, Excel, Adobe Acrobat, PACER, ECF, and Westlaw.
• Experience hiring, onboarding, and supporting a growing team.
• Ability to work independently, within a team, across teams, and to be flexible in the face of changing demands.
• Well-developed collaborative and interpersonal skills including demonstrated self-awareness, commitment to diversity and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.

Work Environment & Physical Demands:

• This role may require occasional travel for litigation or conferences.
• This role may require working evenings and weekends when there are time-sensitive filings.

The salary range for this position is $130,000 - $155,000 commensurate with experience plus excellent benefits. Compensation is commensurate with experience.