What You’ll Do

As Office Coordinator, you will be responsible for assisting in the maintenance of a safe and efficient operating environment for all employees in the brand-new Shanghai office by supporting the Office Manager with the Facilities Management functions. This position reports to the Office Manager and will work closely with the Operations and IT teams in the US and UK to ensure all business needs are appropriately met. To be successful in this role, the ideal candidate has DIY experience is well organized, has the ability to multi-task, is able to work in a fast-paced environment and is a team-player with a keen eye for detail who takes the initiative to resolve operational challenges and improve processes.

What you’ll be working on

• Assisting the Office Manager to ensure the move to a new office space in central Shanghai runs smoothly and seamlessly.
• Provide warm receptionist to internal and external visitors, manage incoming calls, emails and mails.
• Oversee the day-to-day activities of the office as the main point of contact for first level queries from staff regarding office administration ensuring colleagues have the resources and a comfortable environment to do their best work.
• Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and employee lists.
• Assist in the oversight and maintenance of office equipment for uninterrupted function, identify and fulfill office supply needs ensuring supplies are constantly restocked, track the inventory, maintain and manage vendors.
• Assist the Office Manager with the office budget and coordinate with finance to ensure timely payment to vendors.
• Provide direct maintenance support, collaborating with external vendors for larger scale office maintenance needs.
• Support with operations safety management and policies and procedures.
• Assist the Office Manager with the coordination of internal and external resources and cultivate relationships with vendors.
• Provide executive and administrative support and coordination as needed including managing calendars.
• Working with cleaning service team to maintain office clean, tidy and fully stocked at all times, checking the office several times during the day to ensure this is maintained to a high standard.
• Provide support for internal events and meetings as necessary.
• Provide support to PR and VM functions as required (e.g. Logistic and samples management, events supporting)

Must Haves:

• 1+ years of Office Coordinator experience.
• Experience in DIY is preferred.
• Ability to operate effectively & efficiently in a fast-paced environment.
• Must exhibit excellent attention to detail and good organizational skills.
• Must be energetic, highly motivated and able to multi-task.
• A self-starter who provides white glove customer service.
• Must be an adaptable problem-solver with the curiosity to learn.
• Excellent written, interpersonal and communication skills.
• Oral and written English skills preferred.
• Advanced computer skills and experience using email tools and online platforms (Dropbox, Teams).
• Proficiency in Microsoft Office, with aptitude to learn new software and systems.
• Discreet, diplomatic and ability to liaise at all levels.  

What You'll Do

Authentic Brands Group is seeking an experienced Sr Manager, Store Design to join our dynamic team at our Shanghai office. As a Sr Manager, Store Design, you will play a vital role in designing and executing exceptional retail spaces that align with the unique brand experiences of our various properties, including Ted Baker stores and other brands within the Authentic portfolio. We are looking for a talented and innovative individual with a passion for creating immersive retail environments that captivate and engage customers. This position requires a seasoned professional with demonstrated expertise in store design and brand experience.

What You'll Be Working On

• Store Design Conceptualization: Partner with the Sr. Director of Store Design and Creative Services to develop innovative and on-brand retail store concepts and standards that align with each brand's identity and values.
• Retail Space Planning: Design, produce, and review comprehensive store layouts for our extensive brand portfolio and global partners. Design, evolve, and maintain global design guidelines for varied channels and market distribution.
• Interior Design: Select and source appropriate materials, fixtures, furnishings, and decor elements that enhance the overall aesthetics and ambiance of each retail location and office.
• 3D Visualizations: Develop detailed 3D renderings and visualizations to effectively communicate design concepts to stakeholders, ensuring a unified vision for each project.
• Project Management: Oversee the end-to-end store design process, from concept to completion, while adhering to timelines, budgets, and quality standards.
• Collaboration: Partner with cross-functional teams, including visual merchandising, brand management, marketing, and operations, to ensure that the store design aligns with broader business objectives and enhances the overall customer experience.
• Market Research: Stay updated on industry trends, emerging technologies, and best practices in store design and customer experience to continually innovate and elevate our retail spaces.
• Vendor Management: Establish and maintain strong relationships with external vendors, contractors, and suppliers to ensure smooth execution of store projects.
• Compliance and Regulations: Ensure all store designs comply with local building codes, accessibility requirements, and safety standards.

Must Haves

• Bachelor’s degree in Architecture, Interior Design, or a related field.
• Minimum of 5 years of relevant experience in store design, retail space planning, and brand experience.
• Strong proficiency in 2D and 3D design software, such as AutoCAD, SketchUp, V-Ray, and Adobe Creative Suite.
• Demonstrated portfolio of successful retail store design projects with an emphasis on creating immersive and compelling customer experiences.
• Ability to think creatively and strategically while maintaining a keen eye for detail.
• Excellent communication and presentation skills to articulate design concepts effectively to stakeholders and team members.
• Proven ability to work collaboratively in a fast-paced environment, managing multiple projects simultaneously.
• Knowledge of construction processes and industry standards for retail store builds.
• Familiarity with sustainable design practices and materials is a plus.
• A passion for consumer brands, fashion, lifestyle, and entertainment is highly desirable.

Protecting and building a future shaped by original ideas, innovations, and creativity.

From counterfeits and pirated content to fraudulent sites and unauthorized sellers, MarqVision provides an end-to-end brand integrity platform across e-commerce, social media and emerging AI platforms. Our AI-powered managed service platform for brand control and intelligence enables rapid, scalable enforcement so that brands can move faster, protect revenue, and preserve brand equity across every digital touchpoint. In a time when IP infringements pose an increasingly serious challenge, we believe that democratizing legal expertise and access to the latest in generative AI technology is critical for continuing to support the inventors, developers, and artists of the world who work tirelessly to deliver safe, high-quality products. Founded by Harvard Law graduates in 2020, MarqVision recently raised Series B, bringing total funding to $89M, and is backed by Y Combinator, Peak XV (formerly Sequoia Capital India), HSG (formerly Sequoia Capital China), Salesforce Ventures, Altos Ventures, DST Global Partners, and Softbank. Recognized with an LVMH Innovation Award and the Inc 5000 Fastest Growing Companies award in 2025, MarqVision continues to push boundaries in brand control, ensuring that innovation, creativity, and trust remain safeguarded in a rapidly evolving digital world.

How You’ll Make an Impact at MarqVision

MarqVision is looking for Brand Analysts to join our Shanghai office. In this role, you'll safeguard our client's intellectual property rights in the digital landscape. Working under the guidance of an Customer Success Manager or Team Lead, you'll leverage your investigative skills to actively search for and monitor online activities that infringe on client copyrights, trademarks, or patents. Utilizing your analytical abilities, you'll compare the gathered data against client-defined parameters to determine the most effective course of action.

What You’ll Achieve  

• Online IP Investigations: You'll become a digital detective, actively searching for and monitoring potential online infringements of client copyrights, trademarks, or patents.
• Strategic Enforcement: Analyzing data against client-defined parameters, you'll recommend the most effective course of action.
• Direct Takedowns: For clear-cut cases, you'll initiate swift takedown requests to remove infringing content from online platforms.
• Targeted Investigations: When evidence requires further digging, you'll conduct additional research to solidify the case.
• Takedown Expertise: You'll collaborate with major e-commerce sites, filing complaints and requesting the removal of infringing goods. You'll also prepare all necessary documentation to support these takedown requests.
• Knowledge Sharing: For the benefit of the team, you'll develop templates and best practices for efficient IP protection strategies.
• Adaptability & Initiative: You'll be prepared to tackle additional tasks assigned by your Line Manager, demonstrating your adaptability and willingness to take initiative.

Skills You Bring 

• Proactive and self-driven working style.
• Interest in IP-related career.
• Great team player adept at cross-functional/cross-team collaborations.
• Highly performance-driven professional.
• Fluent in written and spoken English.

Nice to Have

• Experience in brand protection/anti-counterfeiting/IP enforcement
• Conversational level of spoken Korean 
• Data-related major or programming experience

Additional Reference

• MarqVision Company Blog
• Leadership Team  

Equal Opportunity

At MarqVision, we believe real growth comes with attracting the brightest minds, motivating them to succeed in their position, and ensuring plenty of fun along the way. If you think this position is for you, apply now! MarqVision is an Equal Opportunity Employer and encourages applicants of all backgrounds to apply. We are committed to building a diverse and inclusive workforce that reflects the customers and communities we serve.

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