TITLE: US Payroll Specialist II

REPORTS TO: VP of Human Resources

LOCATION: Remote

EMPLOYMENT TYPE: Full-Time

Here are Career Team, we’re searching for our next US Payroll Specialist! As a US Payroll Specialist,, you are the heartbeat of our payroll operations. You will ensure the integrity of our data, provide world-class support to our US-based employees, and act as the primary guardian of our time-tracking accuracy. Reporting to the Director of Payroll, you will be instrumental in processing multi-state payroll across 15+ jurisdictions.

Career Team also offers a competitive total rewards package including:

● 100% Remote: work from the comfort of your home, anywhere in the Philippines

● Night Shift Premium: Competitive Night Shift Differential for graveyard hours. Expected works hours are 10:00pm to 7:00am PHST

● Health First: Premium HMO coverage with options to add dependents;

● Stability: Employment with a US-based organization that offers amazing options for advancement;

● Generous Leave: paid holidays and 15 paid time off, offered on an accrual basis.

Your Impact on Career Team’s Success:

● Ticketing & SLA Management: Act as the "Tier 1" support for all payroll inquiries via Freshservice. You will be responsible for triaging tickets, providing accurate responses, and ensuring all inquiries are resolved within our established Service Level Agreements (SLAs).

● Precision Data Management: Review and audit employee timecards for regular hours, OT, and various leave codes. Load batches and perform the critical "first review" of payroll registers to catch variances before they happen.

● ADP Power User: Maintain and update ADP Workforce Now to reflect changes in labor laws, tax jurisdictions, and employee status.

● Garnishment Administration: Set up and manage garnishments in compliance with US federal and state requirements.

● Employee Experience: Act as the first point of contact for payroll-related inquiries, resolving issues with empathy, speed, and professionalism.

● Reporting & Insights: Generate weekly/monthly headcount summaries and requested reports for audits to help leadership make data-driven decisions.

What You Bring:

● Experience: 2–3 years of specialized payroll experience, specifically handling US-based payroll (understanding US tax cycles is a must).

● Technical Chops: Proven experience with a Payroll System, such as ADP Workforce Now or Kronos/UKG. Intermediate Excel skills (VLOOKUPs and Pivot Tables are daily tools).

● Ticketing Experience: Proven experience using Freshservice, Zendesk, ServiceNow or a similar ticketing platform. You must understand the importance of ticket status, priority levels and SLA countdowns.

● Adaptability: Comfortable working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central time zones.

● Communication: Exceptional verbal and written English, with the ability to explain complex pay issues to US employees.

● The "Zag" Mindset: A proactive approach to problem-solving—you don’t just report a variance; you find the source.

● Must be a self-starter, hands on and able to be flexible with competitive work demands. Take the initiative to look beyond any variances and get to the source of the problem or identify trends;

● Meticulous organizational skills and detail-oriented;

● Professional communication skills, experience with handling sensitive and confidential data;

● Must be able to meet deadlines and work under pressure, including the ability to perform and complete a high volume of work assignments with speed and accuracy, work cooperatively with others and showing courteousness and a high level of professionalism.

Salary range from 45-70,000 PHP month, depending on experience

TITLE: US Payroll Operations Analyst

REPORTS TO: VP of Human Resources

LOCATION: Remote

EMPLOYMENT TYPE: Full-Time

Here are Career Team, we’re searching for our next US Payroll Specialist! As a US Payroll Specialist,, you are the heartbeat of our payroll operations. You will ensure the integrity of our data, provide world-class support to our US-based employees, and act as the primary guardian of our time-tracking accuracy. Reporting to the Director of Payroll, you will be instrumental in processing multi-state payroll across 15+ jurisdictions.

Career Team also offers a competitive total rewards package including:

● 100% Remote: work from the comfort of your home, anywhere in the Philippines

● Night Shift Premium: Competitive Night Shift Differential for graveyard hours. Expected works hours are 10:00pm to 7:00am PHST

● Health First: Premium HMO coverage with options to add dependents;

● Stability: Employment with a US-based organization that offers amazing options for advancement;

● Generous Leave: paid holidays and 15 paid time off, offered on an accrual basis.

Your Impact on Career Team’s Success:

● Ticketing & SLA Management: Act as the "Tier 1" support for all payroll inquiries via Freshservice. You will be responsible for triaging tickets, providing accurate responses, and ensuring all inquiries are resolved within our established Service Level Agreements (SLAs).

● Precision Data Management: Review and audit employee timecards for regular hours, OT, and various leave codes. Load batches and perform the critical "first review" of payroll registers to catch variances before they happen.

● ADP Power User: Maintain and update ADP Workforce Now to reflect changes in labor laws, tax jurisdictions, and employee status.

● Garnishment Administration: Set up and manage garnishments in compliance with US federal and state requirements.

● Employee Experience: Act as the first point of contact for payroll-related inquiries, resolving issues with empathy, speed, and professionalism.

● Reporting & Insights: Generate weekly/monthly headcount summaries and requested reports for audits to help leadership make data-driven decisions.

What You Bring:

● Experience: 2–3 years of specialized payroll experience, specifically handling US-based payroll (understanding US tax cycles is a must).

● Technical Chops: Proven experience with a Payroll System, such as ADP Workforce Now or Kronos/UKG. Intermediate Excel skills (VLOOKUPs and Pivot Tables are daily tools).

● Ticketing Experience: Proven experience using Freshservice, Zendesk, ServiceNow or a similar ticketing platform. You must understand the importance of ticket status, priority levels and SLA countdowns.

● Adaptability: Comfortable working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central time zones.

● Communication: Exceptional verbal and written English, with the ability to explain complex pay issues to US employees.

● The "Zag" Mindset: A proactive approach to problem-solving—you don’t just report a variance; you find the source.

● Must be a self-starter, hands on and able to be flexible with competitive work demands. Take the initiative to look beyond any variances and get to the source of the problem or identify trends;

● Meticulous organizational skills and detail-oriented;

● Professional communication skills, experience with handling sensitive and confidential data;

● Must be able to meet deadlines and work under pressure, including the ability to perform and complete a high volume of work assignments with speed and accuracy, work cooperatively with others and showing courteousness and a high level of professionalism.

Salary range from 45-70,000 PHP month, depending on experience

Career TEAM, a leading workforce development organization, is deeply committed to spearheading initiatives that elevate our workforce development software and services. Our dedication to fostering a culture of alignment, action, and engagement propels us forward as we expand our team. We are currently in search of a dynamic and detail oriented Payroll Admin that will support our Human Resources and operations team with critical payroll and business functions.

Join Career TEAM in making a positive impact on communities through our workforce development products and services. Apply now to be a key player in driving operational efficiency, and contributing to the organization’s growth, all while enjoying the flexibility of a 100% remote position.

In this role, you will work from 10:00pm to 7:00am PHST

Why Join Us?

• Be a founding member of a dynamic team shaping the future of our products.
• Make a tangible difference in the lives of individuals.
• Grow and learn in an environment that values innovation.
• Receive coverage under the company sponsored HMO plan.

Scope:

The Payroll Data Entry Specialist will be responsible for the day-to-day operations of payroll data entry and processing for the entire organization. This role is vital to the smooth operation of the company’s payroll process, guaranteeing that employees are paid correctly and on time. 

Your Impact on Career Team’s Success:

• Initiate, track and complete the self-paced employee onboarding process via ADP Workforcenow for all employees across the US and PH.
• Review employee information for accuracy, including name, address, tax ID, tax withholdings, etc. 
• Update employee payroll information including marital status, job titles, wages, hires and separations.
• Ensure the integrity of the payroll data entry of the US based team  by reviewing employee timecards for their regular hours, overtime, sick or vacation time and other pay codes.
• Input additional earnings, such as bonuses or commissions.
• Ensure compliance with US federal, state and local tax laws and regulations.
• Calculate and process payroll adjustments in the ADP Workforce Now system.
• Assist with other special payments and other reconciliations ad needed.
• Respond to and resolve all payroll inquiries in an accurate, courteous, and confidential manner.
• Prepare weekly and monthly headcount summary and other reports as needed.
• Edit ADP’s set up as needed to accommodate the various labor laws, leave laws and compliance requirements across the United States
• Approach each day with a “Zag” mindset
• Other duties as needed.

Ideal Qualification for this Role Include:

• Bachelor's degree in Business, Accounting or another related concentration. 
• At least 2-3 years of data entry or administrative experience 
• Must have experience working with payroll and HRIS systems
• Exposure to ADP - Workforce Now product preferred
• Excellent communication and interpersonal skills 
• Proven analytical skills coupled with a high level of accuracy and attention to detail.
• Proven ability to work effectively either as an individual or member of a team and relate effectively with staff on all levels.
• Proven ability to quickly learn new information, processes, and procedures.
• High level organization skills with a high degree of drive, initiative, and the capacity to deal with multiple and often conflicting priorities.
• MS Office Skills like Excel (Intermediate), Word, Outlook as per MS Office Skills matrix
• Must be a self-starter, hands on and able to be flexible with competitive work demands.  Take the initiative to look beyond any variances and get to the source of the problem or identify trends;
• Meticulous organizational skills and detail-oriented;
• Professional communication skills, experience with handling sensitive and confidential data;
• Must be able to meet deadlines and work under pressure, including the ability to perform and complete a high volume of work assignments with speed and accuracy, work cooperatively with others and showing courteousness and a high level of professionalism.

BioCheffing- Clean Meals for Your Health and Biology

Biospan offers BioCheffing across the US, UK, EU and UAE. This is a luxury nutrition service where you get a private chef in your home, organic clean ingredients and nutrition support. We make personalised healthy food for people.

Why we're hiring

We’re scaling. That means more clients to look after, more chefs to schedule, and cash that needs to move cleanly. We’re hiring a hands-on operator to keep the day-to-day tight: customers happy, chefs organised, billing correct, and processes calm.

What you’ll do

• Customer and chef ops: handle inbox/WhatsApp, onboarding, de-escalate issues, keep updates crisp

• Recruitment flow: source, screen, schedule trials, onboard chefs (and staff)

• Billing & finance admin: invoice runs, refunds/credits, weekly reconciliation

• Light automations: maintain and create simple n8n/Zapier flows

• Compliance admin: NDAs, contractor packs, KYC/IDs, background checks, sales tax management, tidy files

• Process building: creating SOP's and improving company-wide processes

You’ll fit if you

• Have 5–8 years in operations, including team lead experience

• Are confident with Xero/Zoho CRM (or similar)

• Have run recruitment and operations pipelines end-to-end

• Are comfortable with technology and automations

• Communicate clearly, stay calm, and don’t mind getting your hands dirty

Nice to have: health/nutrition, hospitality or staffing background; Looker Studio, Xero, basic SQL/Apps Script.

Location & hours

• Remote (Philippines)

• Core: 17:00–01:00 PH (UK overlap) + occasional late shift for US spillover

Pay & benefits (USD)

• Base: $2500 / month

• Perks: 13th-month pay (PH), HMO after probation

How to apply (3 minutes)

1. Fill our short form (5 questions)

2. Upload your CV 

3. Optional Cover Letter