BioMed Realty, a Blackstone portfolio company and The Leading Provider of Real Estate Solutions to the Life Science Community®, is looking for an experienced Assistant Project Manager. The successful candidate will be responsible for managing and supporting project activities in the Boston/Cambridge area and other markets on the East Coast.

Responsibilities will include tracking project budgets, projecting cash flows, ensuring design and construction documents comply with project requirements, assisting Project Manager in reviewing and approving design and construction contracts, GMP submittals, bid documents, pay applications, change orders, etc. During construction phase, provide support to Development Director and/or Project Manager in management of construction projects, including oversight of construction activities and management/execution of projects related to development activities. Works closely with both internal and external team members.

What You’ll Do

• Supports Development Directors and/or Project Manager’s during the overall planning and execution for real estate development projects, including core-shell renovations, interior tenant improvements, asset repositioning, entitlements and ground-up construction.
• Attend design and construction project meetings while managing meetings for small projects.
• Prepare financial business plans and related support including project summaries, budgets, schedules, drawings and financial analysis, for review and approval by management.
• Update and track monthly cashflow models for respective projects. Will require coordination with both internal and external teams.
• Initiate cost reporting activities for relevant development projects. Facilitate cost tracking information between departments on a quarterly basis.
• Develop processes to ensure that construction contracts are continually monitored to ensure that each project continues in accordance with the approved plan and that all obligations are met and project requirements are achieved.
• Administer leases and develop processes to ensure that tenant improvement projects are advancing in a manner consistent with leases and draft approval letters as required by leases.
• Work with 3^rd parties to successfully execute accessory projects related to larger development projects.

Experience & Qualifications

• Bachelor of Arts or Bachelor of Science Degree (emphasis in engineering, construction management, real estate or related field preferred.)
• Proven experience in real estate development, with a solid understanding of development processes. Experience with commercial real estate development or construction is preferred.
• Demonstrated command of Real Estate terminology and Real Estate Development Financial metrics, including Pro Forma spreadsheets and Leasing strategies and language.
• Demonstrated command of Excel, Word, and PowerPoint. Ability to employ AI technologies to enhance daily tasks including data management, workflow optimization, and collaboration.

Competencies Critical to Success

• Functional Expertise - demonstrates, acquires and applies knowledge of commercial real estate, construction and development
• Planning and Organization - sets priorities and defines actions, time and resources needed to achieve predetermined goals
• Attention to Detail – demonstrates a thorough and detailed method of working
• Financial Awareness - actively seeks opportunities to optimize costs and investments when making decisions that have a financial implication
• Analysis & Problem Solving - able to collect, consolidate and recognize important information, trace causes of problems, and identify practical, effective solutions
• Initiative/Drive - takes personal responsibility and shows persistence and tenacity in achieving concrete and tangible results
• Decision Making - draws correct and realistic conclusions and makes timely decisions based on available information
• Negotiation – explores alternatives and influences persuasively to reach favorable outcomes where decisions involve other parties
• Collaboration/Teamwork - works as a [reductive member of a group toward common goals, contributing to team development and effective team dynamics
• Written and Verbal Communication - expresses ideas and information effectively, in well organized and grammatically correct manner relevant to the recipient/audience
• Flexibility/Adaptability - maintains effectiveness in reaching set goals by adapting to changing circumstances, tasks, responsibilities and people
• Integrity - upholds expected social and ethical standards in job related activities and behaviors

Compensation: $95,000 - $120,000 base per year + bonus + benefits

The above represents the expected salary range for this job requisition. Ultimately, in determining pay, we’ll consider location, experience, and other job-related factors.

Benefits 

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty’s competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability

Amenities  

• Offsite Gym
• Complimentary Snacks and Beverages 
• Onsite parking

Notice to Recruiters and Third-Party Agencies 

The Talent Acquisition team manages all recruitment and hiring for BioMed Realty. To be considered, external recruiters or agencies must have a fully executed search agreement in place. Agencies are not permitted to contact BioMed Realty employees directly to present candidates. Any candidate submitted without a prior agreement will be considered unsolicited, and BioMed Realty will not be responsible for any fees or charges related to such submissions.

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POS-32553

Job Description

At HubSpot, we aim to give employees the same thoughtful, high-quality experience we offer our customers, every day of their journey with us — from their first day in the office to their last. As part of the Global Facilities team, the Senior Manager, Facilities – Americas leads operations across our Americas offices, ensuring safe, reliable, and inspiring workplaces where employees and visitors can do their best work.

This role owns day-to-day facilities operations and workplace experience for our directly leased and partner-managed spaces in the Americas, manages regional vendors and building relationships, and leads a distributed team of coordinators and contingent staff. You will partner closely with Real Estate, Security, Business Technology, Workplace Experience and other key stakeholders to deliver a data-informed, employee-centric facilities strategy that scales with HubSpot’s growth.

In this role you will

Regional leadership & team management

• Lead and develop a high-performing regional facilities team (full-time, temporary, and contractor staff) across multiple Americas locations (e.g., Cambridge, San Francisco, Bogotá), providing coaching, direction, and day-to-day support.
• Set clear goals and priorities aligned to global Facilities and drive consistent operational standards across sites.
• Delegate and oversee work through our internal ticketing system, ensuring timely, high-quality responses to employee and stakeholder requests.

Facilities operations & maintenance

• Own day-to-day facilities operations for the Americas offices, including office readiness, space standards, and preventative maintenance for core building systems (HVAC, plumbing, electrical, furniture, fixtures, and equipment).
• Coordinate and resolve building and infrastructure issues (e.g., furniture failures, water heater problems, IDF/MDF spaces) in partnership with vendors, building engineers, and internal teams, from initial triage through to resolution and communication.
• Ensure that meeting rooms, cafes, collaboration spaces, and wellness areas meet high standards of quality, functionality, and cleanliness, supporting employee productivity and comfort.
• Maintain and update team workflows for all americas offices 

Vendor, building & contract management

• Serve as the primary Facilities point of contact for property managers, landlords, and key building stakeholders across the Americas region, maintaining strong relationships and clear operating rhythms.
• Source, scope, and manage vendors for services such as janitorial, carpet and floor care, furniture, blinds, mechanical/plumbing, and specialty trades — including obtaining quotes, validating scope, scheduling work, and monitoring performance.
• Partner with Procurement and Finance on purchase requests, POs, and cost optimization (e.g., scheduling to avoid overtime labor where possible, aligning work with building access windows).

Workplace experience & front-of-house support

• Ensure a consistently excellent front-of-house and visitor experience in Americas offices, including reception standards, wayfinding, and event support in collaboration with on-site teams.
• Oversee coordination of mail, shipping/receiving, and logistics, including high-value and international shipments in partnership with Business Technology and external carriers.
• Support office events, intentional gatherings, and other on-site activities by ensuring facilities, services, and vendors are aligned to program needs.
• Manage large office moves, terminations including desk assignments. 
• Maintain and update floorplans when changes happen or new offices open, this includes updating the CAFM system to ensure floorplans are up to date.
• Review and coordinate parking assignments notifying the appropriate individuals to provide access.

Health, safety, security & emergency readiness

• Act as a key regional contact for facilities-related emergencies, coordinating with Security, IT, and local building teams to respond to incidents across Americas sites (e.g., IDF/MDF issues, building systems failures, safety concerns).
• Maintain and contribute to emergency contact lists, playbooks, and on-site procedures for multiple locations, ensuring information is current, accurate, and visible to the right stakeholders.
• Partnering with Security and local offices leads to support physical security practices (e.g., access control, cameras, vendor access) and align with HubSpot’s safety expectations.

Projects, space changes & cross-functional collaboration

• Lead and support facilities components of office projects in the Americas (e.g., reconfigurations, furniture changes, programmatic improvements, capital projects) in partnership with Real Estate, Construction partners, BT, and local stakeholders.
• Collaborate closely with global Facilities and Real Estate peers to ensure alignment on standards, data, and reporting, and to share best practices across regions.
• Use ticketing and space data to identify trends, propose improvements, and inform prioritization and investment decisions across the Americas portfolio.

Documentation, communication & knowledge sharing

• Maintain and enhance Facilities documentation for Americas offices, including wiki content, emergency information, operating procedures, and office-specific guides.
• Communicate proactively with employees, partners, and leadership about facilities work, impacts, and timelines, ensuring transparency and building trust.

Our ideal candidate

• Has 7+ years of experience in facilities management, workplace operations, property management, or a related field, including multi-site responsibility and complex office environments.
• Has at least 5+ Years of people management experience, leading and developing distributed teams and working with contingent staff and vendors.
• Demonstrates strong vendor and stakeholder management skills and is comfortable working directly with landlords, property managers, and specialty contractors to solve operational issues.
• Is highly organized, able to prioritize across multiple offices, manage competing deadlines, and stay calm and effective in time-sensitive or emergency situations.
• Communicates clearly and empathetically in writing and in person, tailoring their style for employees, senior leaders, vendors, and building teams.
• Is data-informed and comfortable using ticketing systems and basic reporting to spot patterns, drive improvements, and measure the impact of facilities programs.
• Brings a strong customer-first mentality, with a passion for creating inclusive, welcoming, and accessible spaces for all employees and visitors.
• Aligns with HubSpot’s HEART values and is eager to collaborate across regions and functions to help our global team thrive.

Knowledge of Health & Safety practices, building systems, environmental sustainability, and physical security is a strong plus. Additional languages are a plus.

Diversity & inclusion

Confidence can sometimes hold people back from applying for a role, but there’s no such thing as a “perfect” candidate. HubSpot is a place where everyone can grow, so however you identify and whatever background you bring, please apply if this role excites you and you’re eager to support our teams across the Americas every day.

About HubSpot

HubSpot (NYSE: HUBS) is a leading customer relationship management (CRM) platform that provides software and support to help businesses grow better. We build marketing, sales, service, and website management products that start free and scale to meet our customers’ needs at any stage of growth. We’re also building a company culture that empowers people to do their best work and supports a diverse, inclusive workplace.

Thanks to the work of every employee globally, HubSpot has been recognized for our culture and as a great place to work by Glassdoor, Great Place to Work, Comparably, Fortune, Entrepreneur, and more. Today, thousands of employees work across the globe in HubSpot offices and remotely.

By submitting an application, candidates agree that HubSpot may collect their personal data for recruiting, global organization planning, and related purposes, as outlined in HubSpot’s Privacy Notice.

Summary

DivcoWest is seeking a knowledgeable and responsible building operations & engineering professional to join our Property Management Team. As the Operations Manager, you will plan, implement, coordinate, and manage all mechanical operations, maintenance, communications, energy management, and engineering staff programs for the assigned properties owned/managed by DivcoWest. You will be responsible for oversight of third-party engineering as well as physical operational oversight at the properties. You will be working in daily collaboration with the on-site property management teams and asset management team. You will be working with and reporting directly to the local Associate Director (Property Management - Operations).

This is a full-time role requiring five (5) days on-site at our Cambridge, Massachusetts properties.  Attendance at or remote availability in the evenings or weekends may be required for projects and/or emergency situations. 

The ideal candidate must take the initiative to lead projects and ongoing efforts and give direction but must also be comfortable collaborating with multiple stakeholders working on the properties. Problem-solving and communication abilities are equally important.

Responsibilities

• Accountable for all aspects of engineering and technology activities at the assigned properties to ensure business objectives are met.
• Serves as the primary technical authority and technical interface for engineering team, property management and asset management at the properties.
• Recommend and make strategic supervisory decisions in conjunction with the national Senior Director and the local Associate Director.
• Assists in creating and ensuring compliance with departmental policies, standards, and procedures.
• Coordinate activities of third-party engineering staff and collaborate on appropriate engineering staffing levels.
• Evaluate repair/maintenance/upgrade contractor qualifications and recommendations and ensure proposals have sound solutions, schedules, drive affordability.
• Provides status updates to the property team of contractor activities.
• Ensure contracts under their purview are administered.
• Supervise and review all technical operations of MEP/LS systems and equipment including but not limited to air handling & distribution, water pumping & distribution, hot water & steam boilers, district steam, domestic hot water, chillers and cooling towers, water quality & treatment, building management/automation systems, electrical power and control systems, teldata & networking, fire alarm & fire protection systems, and other commercial building systems of various configurations and vintages.
• Manage all facets of inspections and surveys, including energy audits and analysis, HVAC, electrical and plumbing systems, environmental compliance, and third-party.
• Develop and provide ongoing improvement of preventive maintenance and engineering procedures & programs, hazardous materials communications plan, and indoor air quality programs.
• Responsible for maintaining regulatory requirements and rectifying building, code or fire violations.
• Oversee implementation of programs to ensure compliance with life safety programs and procedures, evacuation plans, domestic water quality control and water treatment programs, and environmental and workplace safety Leads an emergency response program when necessary and appropriate.
• Recommend and estimate property repairs and improvements for inclusion in the annual operating and capital budgets.
• Evaluate and recommend building automation, energy management and automatic temperature control.
• Conduct assessment of physical property, mechanical, electrical, and other building systems as needed or requested.
• Coordinate & fully communicate with tenant maintenance teams to ensure transparency with maintenance activities of all building equipment.
• Review, assess and provide recommendations on property.
• Oversee execution of deferred maintenance and MEP enhancement capital.
• Oversee tenant-related construction and renovation activities to ensure building integrity, including pre-construction review of drawings with the project management and property management teams.
• Ensure a high level of customer service is being delivered to the tenants and interactions are handled professionally, ethically and with poise, diplomacy, and courtesy.
• Utilize and implement technology to engage the operations of the property.
• Maintain up-to-date records.
• Assist with due diligence and building evaluations for possible acquisitions or development.
• Perform other duties as assigned.

Qualifications

• 5+ years of facilities engineering and operations experience required.
• Strong technical knowledge of building systems, plumbing, fire life safety, electrical, mechanical, HVAC, etc.
• Knowledge and understanding of all applicable practices and techniques, laws, project controls and environmental regulations to include safety regulations.
• Experience with life science, medical office, laboratory buildings, data centers and/or critical infrastructure preferred.
• NFPA FPPM Certification Preferred.
• Proficiency in problem-solving, organized, task and detail-oriented, and able to work in a fast-paced environment.
• Business acumen includes financial planning and
• Excellent interpersonal, communication, negotiation, and presentation
• Ability to develop and maintain effective working relationships with vendors, contractors, employees and coworkers.
• Proven experience with sustainability and energy conservation programs in commercial or institutional buildings. LEED accreditation is desirable.
• Computer literate including proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint). Familiarity with CADD, BMS systems, work order and maintenance management
• Ability to read construction drawings and schematics.
• Communicate effectively both verbally and in writing and able to effectively collaborate with engineering, contractors, property management and asset management.
• Strong written, verbal and presentation skills to comprehend, analyze, and interpret complex and technical matters.
• Effectively communicate to various stakeholders, including but not limited to engineering teams, property management teams, engineering vendors and senior leadership. 
• Must be flexible to travel.

The person in this position must be able to:

• Remain in a stationary position for 75% of the time working on a computer and attending virtual meetings.
• Occasionally move about the office to access file cabinets, office technology, and attend meetings etc.
• Constantly operate a computer and other office productivity machinery, such as a printer and presentation displays as well as operate marketing tools to capture photos and video.
• Move about outside the office to tour properties, including mechanical/electrical spaces and roofs.
• Occasionally use and manipulate building equipment and tools to alter building operating conditions.
• Set up for marketing initiatives such as events, photo shoots, property tours, etc. and occasionally lift objects up to 20 lbs.

Compensation

• $95,000-$115,000
• Annual bonus opportunity
• Full benefits 
• 401k match
• Flexible vacation policy
• Weekly lunch stipend